NEPO Office Furniture Framework

NEPO Office Furniture Framework

The Association of North East Councils Limited trading as the North East Procurement Organisation is seeking tenders for the Framework for the Supply of Furniture. 

United Kingdom-Newcastle: Office furniture

2016/S 222-404157

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle
NE1 3AF
United Kingdom
Contact person: Laura Kyle
Telephone: +44 1912613916
E-mail: laura.kyle@nepo.org
NUTS code: UK
Internet address(es):Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.1)Name and addresses

Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
United Kingdom
E-mail: customerservices@darlington.gov.uk
NUTS code: UK
Internet address(es):Main address: www.darlington.gov.uk

I.1)Name and addresses

Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
United Kingdom
E-mail: help@durham.gov.uk
NUTS code: UK
Internet address(es):Main address: www.durham.gov.uk

I.1)Name and addresses

Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
E-mail: customerservices@gateshead.gov.uk
NUTS code: UK
Internet address(es):Main address: www.gateshead.gov.uk

I.1)Name and addresses

Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
NUTS code: UK
Internet address(es):Main address: www.middlesbrough.gov.uk

I.1)Name and addresses

Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle
NE1 7RS
United Kingdom
E-mail: csc@newcastle.gov.uk
NUTS code: UK
Internet address(es):Main address: www.newcastle.gov.uk

I.1)Name and addresses

North Tyneside Council(Framework Contract Participant)
Quadrant, Silverlink North, Cobalt Business Park
Silverlink
NE27 0BY
United Kingdom
E-mail: contactus@northtyneside.gov.uk
NUTS code: UK
Internet address(es):Main address: www.northtyneside.gov.uk

I.1)Name and addresses

Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
NUTS code: UK
Internet address(es):Main address: www.redcar-cleveland.gov.uk

I.1)Name and addresses

South Tyneside Council (Framework Contract Participant)
Hawthorne House, Viking Business Park
Jarrow
NE32 3DP
United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
NUTS code: UK
Internet address(es):Main address: www.southtyneside.gov.uk

I.1)Name and addresses

Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
E-mail: enquiries@sunderland.gov.uk
NUTS code: UK
Internet address(es):Main address: www.sunderland.gov.uk

I.1)Name and addresses

Stockton Borough Council (Framework Contract Participant)
Municipal Buildings, Stockton
Stockton
TS18 1LD
United Kingdom
E-mail: customer.comments@stockton.gov.uk
NUTS code: UK
Internet address(es):Main address: www.stockton.gov.uk

I.1)Name and addresses

Your Homes Newcastle (Framework Contract Participant)
Benton Park Road
Newcastle
NE7 7LX
United Kingdom
E-mail: yhn@yhn.org.uk
NUTS code: UK
Internet address(es):Main address: www.yhn.org.uk

I.1)Name and addresses

Northumbria Police (Framework Contract Participant)
Forth Banks
Newcastle
NE1 3PH
United Kingdom
E-mail: procurement@northumbria.pnn.police.uk
NUTS code: UK
Internet address(es):Main address: www.northumbria.police.uk

I.2)Joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NEPO411 Framework for the Supply of Furniture.

Reference number: NEPO411

II.1.2)Main CPV code

39130000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) is seeking tenders for the Framework for the Supply of Furniture. This Framework will cover Office and Educational Furniture and Residential and Domestic Furniture. This Furniture is to be supplied to a variety of locations including Civic Buildings, Education establishments and Social Housing.

II.1.5)Estimated total value

Value excluding VAT: 9 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — Office Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39130000
39153000
39156000
50850000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352.

For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. In order to be appointed to this framework, following evaluation your organisation must be ranked 1 — 3 for Lots 1 and 2 and ranked 1 for Lot 3. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. .

The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

The Framework will cover the Supply of Furniture across 3 Lots: Office Furniture, Educational Furniture and Residential and Domestic Furniture.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Consultancy, Planning and Design (Lots 1 and 2) / Weighting: 15.00 %
Quality criterion – Name: Refurbishing, Re-use and Recycling Services / Weighting: 7.50 %
Quality criterion – Name: Marketing and Promotion / Weighting: 5.00 %
Quality criterion – Name: Delivery, Building and Installation of Furniture / Weighting: 2.50 %
Quality criterion – Name: Guarantees and Warranties / Weighting: 2.50 %
Quality criterion – Name: Sustainable and Recycled Products / Weighting: 2.50 %
Quality criterion – Name: Sustainable Timber / Weighting: 2.50 %
Quality criterion – Name: Supply Chain Development / Weighting: 2.50 %
Price – Weighting: 60.00 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The requirement will be re-tendered at the conclusion of this Framework Contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — Educational Furniture

Lot No: 2

II.2.2)Additional CPV code(s)

39160000
39155000
39161000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352.

For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. In order to be appointed to this framework, following evaluation your organisation must be ranked 1 — 3 for Lots 1 and 2 and ranked 1 for Lot 3. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents.

The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

The Framework will cover the Supply of Furniture across 3 Lots: Office Furniture, Educational Furniture and Residential and Domestic Furniture.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Consultancy, Planning and Design (Lots 1 and 2) / Weighting: 15.00 %
Quality criterion – Name: Refurbishing, Re-use and Recycling Services / Weighting: 7.50 %
Quality criterion – Name: Marketing and Promotion / Weighting: 5.00 %
Quality criterion – Name: Delivery, Building and Installation of Furniture / Weighting: 2.50 %
Quality criterion – Name: Guarantees and Warranties / Weighting: 2.50 %
Quality criterion – Name: Sustainable and Recycled Products / Weighting: 2.50 %
Quality criterion – Name: Sustainable Timber / Weighting: 2.50 %
Quality criterion – Name: Supply Chain Development / Weighting: 2.50 %
Price – Weighting: 60.00 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The requirement will be re-tendered at the conclusion of this Framework Contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 — Residential and Domestic Furniture

Lot No: 3

II.2.2)Additional CPV code(s)

39140000
39143000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352.

For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. In order to be appointed to this framework, following evaluation your organisation must be ranked 1 — 3 for Lots 1 and 2 and ranked 1 for Lot 3. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. .

The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

The Framework will cover the Supply of Furniture across 3 Lots: Office Furniture, Educational Furniture and Residential and Domestic Furniture.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Provision of Furniture for a Residential Domestic Setting (Lot 3) / Weighting: 15.00 %
Quality criterion – Name: Refurbishing, Re-use and Recycling Services / Weighting: 7.50 %
Quality criterion – Name: Marketing and Promotion / Weighting: 5.00 %
Quality criterion – Name: Delivery, Building and Installation of Furniture / Weighting: 2.50 %
Quality criterion – Name: Guarantees and Warranties / Weighting: 2.50 %
Quality criterion – Name: Sustainable and Recycled Products / Weighting: 2.50 %
Quality criterion – Name: Sustainable Timber / Weighting: 2.50 %
Quality criterion – Name: Supply Chain Development / Weighting: 2.50 %
Price – Weighting: 60.00 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The requirement will be re-tendered at the conclusion of this Framework Contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Details are contained within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/12/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/12/2016
Local time: 14:00
Place:

Legal Representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org. This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:-

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org

VI.4)Procedures for review

VI.4.1)Review body

North East Procurement Organisation
Guildhall, Sandhill, Newcastle upon Tyne
Newcastle
NE1 3AF
United Kingdom
E-mail: laura.kyle@nepo.orgInternet address:www.nepo.org

VI.4.2)Body responsible for mediation procedures

North East Procurement Organisation
Guildhall, Sandhill, Newcastle upon Tyne
Newcastle
NE1 3AF
United Kingdom
E-mail: laura.kyle@nepo.orgInternet address:www.nepo.org
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

North East Procurement Organisation
Guildhall, Sandhill, Newcastle upon Tyne
Newcastle
NE1 3AF
United Kingdom
E-mail: laura.kyle@nepo.orgInternet address:www.nepo.org

VI.5)Date of dispatch of this notice:

15/11/2016

 

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