Newcastle Council Street Signs Framework

Newcastle Council Street Signs Framework

This is a Framework Agreement to be established for the procurement of street signs.

United Kingdom-Newcastle upon Tyne: Street signs

2015/S 191-345400

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
Newcastle Civic Centre, Barras Bridge
For the attention of: Kate Calvert
NE99 2BN Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912116935
E-mail: corporate.procurement.team@newcastle.gov.uk
Fax: +44 1912114832

Internet address(es):

General address of the contracting authority: http://www.newcastle.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

004929 — Street Signs Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UKC2.

NUTS code UKC2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is a Framework Agreement to be established for the procurement of street signs. The contract will be for 24 months with an option to extend for a further 24 months. Further Information and associated documents are available on our electronic tendering system at www.nepoportal.org

II.1.6)Common procurement vocabulary (CPV)

34992300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a Framework Agreement to be established for the procurement of street signs. The contract will be for 24 months with an option to extend for a further 24 months. Further Information and associated documents are available on our electronic tendering system at www.nepoportal.org This contract will be divided into 2 Lots:

1. Lot 1 — Street Signs; and
2. Lot 2 — Supply of Driver Feedback Signs.
Estimated value excluding VAT: 320 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for 24 months with an option to extend for a further 24 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Street Signs

1)Short description

This is a Framework Agreement to be established for the procurement of street signs. The contract will be for 24 months with an option to extend for a further 24 months. Further Information and associated documents are available on our electronic tendering system at www.nepoportal.org

2)Common procurement vocabulary (CPV)

34992300

3)Quantity or scope

As set out in the ITT documents.
Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This is a Framework Agreement to be established for the procurement of street signs. The contract will be for 24 months with an option to extend for a further 24 months. Further Information and associated documents are available on our electronic tendering system at www.nepoportal.org This contract will be divided into 2 Lots:

1. Lot 1 — Street Signs; and
2. Lot 2 — Supply of Driver Feedback Signs.

Lot No: 2 Lot title: Lot 2 — Supply of Driver Feedback Signs

1)Short description

This relates to the provision of driver feedback signs for the purposes of reducing vehicle speeds and improving road safety.
The department requiring the signs is the Highway Network and Traffic Management Department of Technical Services, part of the Environment and Regeneration Directorate. This department is responsible for road safety improvements citywide and the signs are required to support this role.

2)Common procurement vocabulary (CPV)

34992300

3)Quantity or scope

As set out in the ITT documents.
Estimated value excluding VAT: 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This is a Framework Agreement to be established for the procurement of street signs. The contract will be for 24 months with an option to extend for a further 24 months. Further Information and associated documents are available on our electronic tendering system at www.nepoportal.org This contract will be divided into 2 Lots:

1. Lot 1 — Street Signs; and
2. Lot 2 — Supply of Driver Feedback Signs.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance or any other form of appropriate security. Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping members will, however, be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed contract evaluation questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

004929 – Street Signs Framework

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 5.2.2016

IV.3.8)Conditions for opening of tenders

Date: 2.11.2015 – 13:00

Place:

Via electronic e-Tendering portal system.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please go to our website located at www.nepoportal.org to register and download the documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period (in the case of notices sent by electronic or facsimile means) and a minimum 15 day standstill period after the date of sending or minimum 10 days after the date of the last unsuccessful tenderers receipt (where notices are not sent electronically) at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1). If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) as amended by the Public Contracts Regulations 2009 (SI 2009 No 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action which does not seek a declaration of ineffectiveness must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that the grounds for starting proceedings had arisen. An application for ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract with a summary of relevant reasons, or in any other case within 6 months of the date the contract was entered into.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.9.2015

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