Newcastle University Buildings Works Measured Term Contract

Newcastle University Buildings Works Measured Term Contract

The scope of works includes the provision of various buildings works as and when required for the repairs.

United Kingdom-Newcastle upon Tyne: Refurbishment work

2017/S 228-474457

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newcastle University
King’s Gate
Newcastle upon Tyne
United Kingdom
Contact person:
Telephone: +44 1912087472
Fax: +44 1912088845
NUTS code: UKC22Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


(NU/1331) Buildings Works Measured Term Contract.

Reference number: NU/1331

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The university has over 100 buildings on and off campus ranging from teaching space and lecture theatres, laboratories and workshops, office space, student accommodation, farms and sports facilities. Building work may be undertaken in all of these environments.

The scope of works includes the provision of various buildings works as and when required for the repairs, maintenance and improvements of the University premises. The University typically contracts for these works using a Measured Term Framework Agreement.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKC22
Main site or place of performance:

Newcastle University

Newcastle upon Tyne

NE1 7RU.

II.2.4)Description of the procurement:

Works will be appointed as and when required by the University. The University is anticipating spending between 2 500 000 GBP and 5 000 000 GBP during each year of the framework agreement on these works which are typically between 100 000 GBP and 200 000 GBP for each call off contract under the agreement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery Methodology / Weighting: 30
Quality criterion – Name: Programme / Sequencing of work / Weighting: 10
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The tender process for this framework agreement is expected to commence in 44 months from the date of commencement of the contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract term is for 24 months. This may be extended by a further term of 24 months at the discretion of the University.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Contractors must have a minimum level of turnover of 5 000 000 GBP per annum.

Minimum level(s) of standards possibly required:

Minimum 5 000 000 GBP per annum Turnover must be stated in your most recent audited published accounts.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/01/2018
Local time: 14:00

Newcastle upon Tyne.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

44 months.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The University intends to use its Due North e-tendering portal, Pro Contract, to conduct this

tendering exercise.

All information regarding this opportunity can be found on the portal. Details on how to register an

interest,access the information and submit a proposal can be found at:

The following link will take you to the supplier page of

the Pro Contract system:

Please note that first time suppliers to the University

will need to register on the system before they are

able to access this opportunity.

The University will be closed from 23r.12.2017 to 3.1.2018. Unrestricted access to the tender documents will be available during this period. Contractors questions will not be answered during this period.

VI.4)Procedures for review

VI.4.1)Review body

See VI.4.3
See VI.4.3
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into.

Such additional information should be requested from the address referred to in part 1.1 above.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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