Newcastle University Occupational Health Services Contract

Newcastle University Occupational Health Services Contract

Lot 1: Occupational Health Services. Lot 2: Employee Assistance Programme.

United Kingdom-Newcastle upon Tyne: Health and social work services

2019/S 105-256155

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newcastle University
Newcastle University, King’s Gate
Newcastle upon Tyne
NE1 7RU
United Kingdom
Contact person: Mrs Gillian Mournian
Telephone: +44 1912226073
E-mail: gillian.mournian@ncl.ac.uk
NUTS code: UKC22
Internet address(es):Main address: https://www.ncl.ac.uk

Address of the buyer profile: https://www.ncl.ac.uk

I.1)Name and addresses

University of Northumbria
Ellison Place
Newcastle upon Tyne
NE1 8ST
United Kingdom
E-mail: emily.ryan@northumbria.ac.uk
NUTS code: UKC22Internet address(es):Main address: https://www.ncl.ac.uk

I.1)Name and addresses

Newcastle City Council
Newcastle upon Tyne
NE1 8QH
United Kingdom
E-mail: corporate.procurement.team@newcastle.gov.uk
NUTS code: UKC22
Internet address(es):Main address: https://www.ncl.ac.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.ncl-tenders.co.uk/suppliers
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.ncl-tenders.co.uk/suppliers

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

(NU/1448) Provision of Occupational Health Service and Employee Assistance Programme

Reference number: DN390047

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The scope of this contract is to deliver a cost effective and flexible occupational health service that maximises value for money for Newcastle University through the delivery of a timely, effective, up-to-date and quality service to staff and postgraduates. The service delivery required is to support Newcastle University to comply with legislative requirements, regulations, guidelines and standards current at the time of delivery, whilst maintaining duty of care to staff and postgraduate students. The service should be maintained for 50 weeks per annum. This includes the Department of Education (DfE) standards applicable to the service. The EAP Service should be maintained 25/7, 52 weeks per annum.

II.1.5)Estimated total value

Value excluding VAT: 5 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot 1: Occupational Health Services

Lot No: 1

II.2.2)Additional CPV code(s)

85100000

II.2.3)Place of performance

NUTS code: UKC22
Main site or place of performance:

Newcastle University.

II.2.4)Description of the procurement:

The University currently manages approximately 2 500 appointments annually for the range of clinical and administrative services detailed in the scope of this project. The service provider will deliver cost effective and flexible Occupational Health Service (OH) which maximises value for money for The University through the delivery of a timely, effective, up-to-date and quality service to staff and postgraduates. The University has clinical facilities on the Newcastle campus used to deliver the current Occupational Health Service. As part of this contract the Service provider would be expected to utilise these facilities for all OH face to face services. The OH service must be maintained for 51 weeks per annum. This includes the Department for Education (DfE) standards applicable to the service. The University has a large research intensive Medical Faculty and as such a large proportion of our service concerns the safety and protection of medical research staff.

Any agreement for services (rates) resulting from this tender shall be available for use by members of the following organisations: Northumbria University; Newcastle City Council.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 24 months initially with extensions available of 2 further 12 month periods to be mutually agreed.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Pre-qualification criteria.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for 24 months initially with extensions available of 2 further 12 month periods to be mutually agreed.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Employee Assistance Programme

Lot No: 2

II.2.2)Additional CPV code(s)

85100000

II.2.3)Place of performance

NUTS code: UKC22

II.2.4)Description of the procurement:

The University currently manages approximately 2 500 appointments annually for the range of clinical and administrative services detailed in the scope of this project. The service provider will deliver cost effective EAP which maximises value for money for The University through the delivery of a timely, effective, up-to-date and quality service to staff and postgraduates. The EAP service will provide a service for the Newcastle, London, Malaysia and Singapore Campuses. The service delivery required is to support The University to comply with legislative requirements, regulations, guidelines and standards current at the time of delivery, whilst maintaining duty of care to staff and postgraduate students. The EAP service will be maintained continuously. Any agreement for services (rates) resulting from this tender shall be available for use by members of the following organisations: Northumbria University; Newcastle City Council.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 24 months initially with extensions available of 2 further 12 month periods to be mutually agreed.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Pre-qualification questionnaire criteria.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for 24 months initially with extensions available of 2 further 12 month periods to be mutually agreed.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This framework is intended for the use of 3 organisations named in the section above. The total estimated value of the procurement is based on all organisations accessing the framework. The value range is therefore between 1 200 000,00 GBP and 5 500 000,00 GBP depending on usage.

VI.4)Procedures for review

VI.4.1)Review body

Newcastle Universtiy
Newcastle upon Tyne
NE7 1RU
United Kingdom

VI.4.2)Body responsible for mediation procedures

Newcastle University
Newcastle upon Tyne
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/05/2019

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