Newport City Homes Recruitment Agencies Tender

Newport City Homes Recruitment Agencies Tender

Newport City Homes are looking for suitable recruitment agencies that can assist in the recruitment of temporary, fixed term and permanent staff.

United Kingdom-Newport: Recruitment services

2016/S 161-290942

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
United Kingdom
Contact person: Leanne Millard
Telephone: +44 1633381111
E-mail: procurement@newportcityhomes.com
NUTS code: UKL16
Internet address(es):Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Recruitment Agencies.

Reference number: NCH001/2016

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Newport City Homes (NCH) are looking for suitable recruitment agencies that can assist in the recruitment of temporary, fixed term and permanent staff.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Temporary and fixed term employment — Technical

Lot No: 2

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 agencies to fulfil our requirements for Technical recruitment such as Surveyors, Maintenance Coordinators, Inspectors, Technical Manager and Project Manager roles, etc.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and interview / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 24 months (month by month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Temporary or fixed term employment — Housing

Lot No: 3

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 agencies to fulfil our requirements for Housing recruitment such as Tenancy Management, Lettings, Sheltered Housing, Supported Housing, Resident Engagement, Community Investment and Resident Liaison roles, etc. Please note support workers will not be required for this FW.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and interview / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 24 months (month on month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Temporary or fixed term employment — Trades

Lot No: 4

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 recruitment agencies to fulfil our recruitment needs for Trades such as Carpenter, Wet trade, Electrician and Cleaner roles, etc.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and interview / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 24 months (month on month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Temporary and fixed term Administration

Lot No: 1

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 agencies per lot to fulfil our recruitment needs for all administrative duties, call handling, planning and customer service roles.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and interview / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

With an option to extend up to 24 months (month by month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Permanent Employment — Housing

Lot No: 7

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 suppliers to provide permanent employee services.

II.2.5)Award criteria

Criteria below
Price
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 month extension (Month on Month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Permanent Employment Administration

Lot No: 5

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 suppliers to provide permanent employee services.

II.2.5)Award criteria

Criteria below
Price
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 24 months (month on month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Permanent Employment — Technical

Lot No: 6

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 suppliers to provide permanent employee services.

II.2.5)Award criteria

Criteria below
Price
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Up to 24 months extension (month on month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Permanent Employment — Trades

Lot No: 8

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maximum of 3 suppliers to provide permanent employee services.

II.2.5)Award criteria

Criteria below
Price
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 month extension (Month by Month).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

NCH requires organisations with in-depth experience of providing clients with a similar scope of managed recruitment services to those required by NCH.

The successful organisations will have qualified and experienced staff to facilitate this contract. The organisations will be committed to staff development.

The successful organisations will commit to appropriate customer care towards all potential candidates and established agency workers, along with timely and accurate payments to all agency members engaged with NCH.

NCH requires well-resourced organisations that use leading edge technology and delivery techniques and employs staff that can use them. The organisation must have an effective approach to managing delivery of the recruitment services in relation to the contract.

The organisations must be committed to following Equality and Diversity principles and implement appropriate policies to secure those principles. The organisations should have a good record in avoiding or defending findings of unlawful discrimination or regulatory investigations.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

NCH requires organisations that will ensure relevant pre-employment checks are in place prior to a worker commencing an assignment with NCH, please note these may include:

x2 satisfactory employment reference checks;

DBS checks if required for role;

Eligibility to work in the UK compliance checks;

Driving licence and business insurance checks if driving is required for the role;

Qualification verification checks if necessary for the role;

Face to face contact with all candidates before sending to interview.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 120-213049

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/09/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/09/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please note Community benefits will added to this contract. The successful Agencies must provide Newport City Homes with Community Benefits. Please note this a pass/fail criteria question.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales web site at:http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=50107

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Introduction:

Newport City Homes (NCH) actively engages their supply chain in community initiatives aimed at creating opportunities for the communities within which we work.

The Aim:

We aim to deliver excellent services and improve homes and neighbourhoods while adding value to residents and the city. For all of the work we deliver with our partners we want to achieve positive outcomes for our local communities.

Outcomes:

We are dedicated to develop in accordance with our commitment to adding value to our communities. We believe that adopting a partnership approach and by working with like-minded socially responsible organisations we are more able to support opportunities and help to make a difference. We want to deliver initiatives that have a meaningful purpose and leave a legacy for future generations.

Please refer to the appendices for further information.

(WA Ref:50107).

VI.4)Procedures for review

VI.4.1)Review body

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
United Kingdom
Telephone: +44 1633381111Internet address:www.newportcityhomes.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/08/2016

 

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