Newquay Area Schools Group Building Cleaning Tender

Newquay Area Schools Group Building Cleaning Tender

The Contracting Authority is looking for a suitably qualified cleaning contractor to manage the daily, weekly, monthly, quarterly, 6 monthly, annual and periodic cleaning requirements to the sites.

United Kingdom-Newquay: Building-cleaning services

2015/S 014-021241

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The ‘Newquay Area Schools Group’
Trevenson Road
For the attention of: Nigel Armstrong
TR7 3BH Newquay
UNITED KINGDOM
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Newquay Tretherras School
Trevenson road
TR7 3BH Newquay
UNITED KINGDOM

Newquay Junior Academy
Edgcumbe Avenue
TR7 2NL Newquay
UNITED KINGDOM

St Columb Minor Academy
Porth Bean Road
TR7 3JF Newquay
UNITED KINGDOM

St Columb Major Academy
Newquay Road
TR9 6RW Newquay
UNITED KINGDOM

Charlestown Primary School
Crinnis Road
PL25 3PB St Austell
UNITED KINGDOM

Trevisker Community primary School
Warwick Crescent
PL27 7UD Wadebridge
UNITED KINGDOM

Robartes Junior School
23 Barn Lane
PL31 1JQ Bodmin
UNITED KINGDOM

Trenance Learning Academy
Trenance Road
TR7 2LU Newquay
UNITED KINGDOM

Falmouth Primary Academy
Tregothnan road
TR11 2DR Falmouth
UNITED KINGDOM

St Newlyn East Learning Academy
Station Road
TR8 5ND St Newlyn East
UNITED KINGDOM

Foxhole Learning Academy
Beacon Road
PL26 7UQ St Austell
UNITED KINGDOM

Gatehouse Primary School
Secmaton Lane
EX7 0LW Dawlish
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The ‘Newquay Area Schools Group’ Building Cleaning Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Newquay Area Schools as listed on the Appendicees.

NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is looking for a suitably qualified cleaning contractor to manage the daily, weekly, monthly, quarterly, 6 monthly, annual and periodic cleaning requirements to the sites. This may also involve the services relating to window cleaning and consumable items. The Contracting Authorities are looking for a single contractor provision that will be managed, monitored and delivered in line with the standardised output specification.

II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 year contract with the scope for 2 possible 1 year extensions. Value below is estimated contract value range for the duration of the contract 3 year contract.
Estimated value excluding VAT:
Range: between 14 000 000 and 19 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with the scope for 2 possible 1 year extensions. Value below is estimated contract value range for the duration of the contract 3 year contract.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a guarantee bond to secure any risk exposure of early termination of any local authority pension scheme admitted body status agreement entered into.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with info@na-consultancy.co.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned info@na-consultancy.co.uk as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator.

Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with info@na-consultancy.co.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned to info@na-consultancy.co.uk as part of the request to participate in the process.

Minimum level(s) of standards possibly required: A required minimum level of turnover for companies wishing to participate in this process is identified in the PQQ documentation. Candidates will need to provide as part of the request to participate process details of turnover, profit and capital and reserves for previous 3 years.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In the first instance, candidates should register with info@na-consultancy.co.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned to info@na-consultancy.co.uk as part of the request to participate in the process.Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required:
PQQ Risk Grid Status will be evaluated on a Pass/Fail basis. Please see the explanation on page 8-9 of the PQQ for further information.
Levels of insurance cover will be evaluated on a Pass /Fail basis. To pass this evaluation the suppliers must
hold or be willing to obtain the following levels of insurance cover:
— Public Liability Insurance 5 000 000 GBP;
— Employers Liability Insurance 5 000 000 GBP.
For those suppliers that ‘Pass’ the above assessments, the PQQ Financial Score achieved will be added to the Economic and Financial Standing section and weighted by the Section weighting.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The Selection criteria can be found in the Request to Participate (Pre Qualification Questionnaire) documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In the first instance, candidates should register with info@na-consultancy.co.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned to info@na-consultancy.co.uk as part of the request to participate in the process. The questionnaire will cover area management, company structure, and financial information, quality assurance policies, health and safety, evidence of similar experience and references.

The Contracting Authority shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the
contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.1.2015

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