NHS Baby Food Tender

NHS Baby Food Tender

NHS Supply Chain seeks to establish a non-exclusive Framework Agreement for the supply to NHS Supply Chain depots via the Stock/Blue Diamond route of: Baby Food and Feeding Accessories.

United Kingdom-Normanton: Baby care products

2015/S 162-296223

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Jayne Ashurst
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 1924328847
E-mail: jayne.ashurst@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Baby Food and Feeding Accessories.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 11 820 000 and 13 790 000 GBP

II.1.5)Short description of the contract or purchase(s)

NHS Supply Chain seeks to establish a non-exclusive Framework Agreement for the supply to NHS Supply Chain depots via the Stock/Blue Diamond route of: Baby Food and Feeding Accessories.
The scope of the framework is to cover baby feeding food and accessories used within a range of trust departments within the NHS. These include childrens wards / hospitals maternity units neonatal wards and speech therapy departments amongst others. The framework operates with an exclusive acute customer base.
In the UK the baby feeding market is valued in the region of GBP 10 000 000 (food GBP 5 200 000 and accessories GBP 4 800 000) of which NHS Supply Chain currently has approximately 70 % market share of food and 60 % market share of accessories giving an overall market share of 65 %.
It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 5 910 000 and GBP 6 895 000. For the full 4 year term (if extended up to 24 months) the anticipated value is between GBP 23 640 000 and GBP 27 580 000. These values are approximate only and are based on the most recent historical usage information. The values provided are for guidance only and are not a guarantee of business.
Applicants should note that award of the Framework Agreement does not guarantee any commitment to any purchase by NHS Supply Chain or its Customers. Any values which are listed in this Invitation to Tender are indicative only.
NHS Supply Chain anticipates appointing all Applicants to the product line whose total score meets or exceeds 50 % upon evaluation on a product line by product line basis.
This Framework Agreement is divided into the following Lots:
Lot 1 Baby Food — It is anticipated that in the first year of the Framework Agreement that the value of Lot 1 will be between GBP 3 450 000 and GBP 3 650 000. Applicants may tender for one more than one or all of the product lines within this Lot.
Lot 2 Feeding Accessories — It is anticipated that in the first year of the Framework Agreement that the value of Lot 2 will be between GBP 2 460 000 and GBP 3 245 000. Applicants may tender for one more than one or all of the product lines within this Lot.
Applicants may tender for one or both of the Lots detailed above.

II.1.6)Common procurement vocabulary (CPV)

33750000, 33752000, 33681000, 15884000, 33692210, 33711770

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 5 910 000 to GBP 6 895 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
For the full 4 year term (if extended to a maximum of 24 months) the anticipated value is between GBP 23 640 000 and GBP 27 580 000. These values are approximate only and are based on the most recent historical usage information. The values provided are for guidance only and are not a guarantee of business.
Applicants should note that award of the Framework Agreement does not guarantee any commitment to any purchase by NHS Supply Chain or its Customers. Any values which are listed in this Invitation to Tender are indicative only.
Estimated value excluding VAT:
Range: between 11 820 000 and 13 790 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This Framework Agreement will have the option to extend any number of times, but up to a maximum of 24 months in total, in addition to the initial 2 year period upon review .
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Baby Food

1)Short description

This Lot is for the supply of baby feeding products including: — Term and pre-term baby feed including: — powdered infant formula — gluten free powdered infant formula — prepared, ready to use infant formula including hungry, gluten free and low allergen variants — breast milk fortifier — Breakfast meals for babies (fruit and/or cereal based such as rice or oats) — Savoury meals for babies (to have an appetising taste and smell with taste characteristics tending to umami and saltiness, not sweet) — Desserts for babies (taste characteristics to be sweet) — Baby snacks including biscuits — Baby drinks including distilled water, flavoured water and fruit juices.

2)Common procurement vocabulary (CPV)

15884000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement that the value of Lot 1 will be between GBP 3 450 000 and GBP 3 650 000.
Applicants may tender for one more than one or all of the product lines within this Lot.
Tenderers should note that it is anticipated that more than 1 supplier will be appointed to each of the product lines within the lot. Tenderers should therefore note that they may be appointed across 1 or a number of these product lines within the lot. The lot will be evaluated on a product line by product line basis. NHS Supply Chain anticipates appointing all Applicants to the product line whose total score meets or exceeds 50 % upon evaluation on a product line by product line basis.
Tenderers should refer to section 9 of the Invitation to Tender for details of the scores which tenderers will need to obtain in order to be appointed to the relevant lot of the Framework Agreement.
Estimated value excluding VAT:
Range: between 6 900 000 and 7 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Baby Feeding Accessories

1)Short description

This Lot is for the supply of baby feeding accessories including: — Baby bottles (disposable, reusable, with or without teats); — Tamper evident bottle caps; — Bottle sealing machines; — Finger feeding devices; — Feeding cups; — Baby cups (single and double handled); — Beakers (single or dual handled); — Special needs feeder; — Weaning/training cup; — Teats (latex, latex-free, silicone and specialist variants); — Soothers/Pacifiers (latex, latex-free, silicone and specialist variants); — Sterilisers (electric and microwave); — Steriliser bags; — Breast pumps (single and double, manual and electric variants); — Sterile milk collection systems; — Nipple shields and shells; — Breast/nipple creams; — Breast/nursing pads and shells; — Soothing pads; — Thermo/hydro gel pads; — Breast pump accessories and replacement parts.

2)Common procurement vocabulary (CPV)

33750000, 33700000, 33692210, 33711770, 33681000

3)Quantity or scope

It is anticipated that in the first year of the Framework Agreement that the value of Lot 2 will be between GBP 2 460 000 and GBP 3 245 000.
Applicants may tender for one more than one or all of the Goods within this Lot.
Tenderers should note that it is anticipated that more than 1 supplier will be appointed to each of the product lines within the lot. Tenderers should therefore note that they may be appointed across 1 or a number of these product lines within the lot. The lot will be evaluated on a product line by product line basis. NHS Supply Chain anticipates appointing all Applicants to the product line whose total score meets or exceeds 50 % upon evaluation on a product line by product line basis.
Tenderers should refer to section 9 of the Invitation to Tender for details of the scores which tenderers will need to obtain in order to be appointed to the relevant lot of the Framework Agreement.
Estimated value excluding VAT:
Range: between 4 920 000 and 6 490 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

‘Please see tender documents.
’.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain e-Tendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the “Not Registered Yet” link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal Access.
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the “Supplier Dashboard” icon to open the list of new procurement events.
Expression Of Interest.
— View Contract Notice content by clicking on the “view Notice” button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the “express Interest” button.
— To start the response process after the expression of interest has been done select the “My Active Opportunities” option and click on the “Apply” button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.
Tender Response.
The system tasks required to complete the tender are:
Header Level.
— Read Framework header documents: Access these by clicking on the “NHS header documents” button found in the “Select Framework” tab.
— Upload header documents: Access this area using the “Supplier Header Documents”.
— Complete the Framework level questions: These questions are found in the “Framework Questionnaire” tab.
Lot Level.
1. Lot header selection:
— Select the LOT line details button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
— Select the “express Intent” button after the required lot has been highlighted to be able to respond to the lot.
2. Read NHS Lot Documents: Read the documents using the NHS LOT documents button.
3. Upload Supplier Lot documents: Access this area using the “Supplier Lot Documents”. Note: These documents relate to this lot only.
4. Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
5. Answer the LOT questions: The questions are found in the Lot Questionnaire tab.
6. Accept the Terms and Conditions: Use the “Terms And Conditions” button to access this function.
7. Submit Lot Response: Click on the submit response button to submit your response for the Lot. Note: Each Lot must be submitted independently.
8. Supplier Submission Report: Open and review the “Supplier Submission Report”.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

“FAG16168”
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.9.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 200 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.9.2015 – 9:00

Place:

As in abovementioned I.1

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Tenderers should refer to section 9 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement.
Tenderers should note that it is anticipated that more than one supplier will be appointed to each of the product lines within the lot. Tenderers should therefore note that they may be appointed across one or a number of these product lines within the lot. The lot will be evaluated on a product line by product line basis. NHS Supply Chain anticipates appointing all Applicants to the product line whose total score meets or exceeds 50 % upon evaluation on a product line by product line basis.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.8.2015

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