NHS Diabetic Eye Screening Programme North of England

NHS Diabetic Eye Screening Programme North of England

Lot 1: Leeds North, Leeds South and East, Leeds West, North Kirkless and Wakefield and
Lot 2: Airedale, Wharfedale and Craven, Bradford City, Bradford Districts, Calderdale and Greater Huddersfield.

United Kingdom-Leeds: Health services

2016/S 012-017223

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS England (North) Yorkshire and the Humber
Building 3, Ground Floor, Leeds City Office Park, Meadow Lane
Contact point(s): Public Health Commissioning
For the attention of: Caroline Burrows
LS11 5BD Leeds
UNITED KINGDOM
Telephone: +44 01138253357
E-mail: england.contactus@nhs.net

Internet address(es):

General address of the contracting authority: http://www.england.nhs.uk/north/north/nyh-at/

Address of the buyer profile: https://in-tendhost.co.uk/necs/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/necs/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/necs/aspx/Home

Further information can be obtained from: North of England Commissioning Support Unit
Teesdale House, Thornaby
Contact point(s): Healthcare Procurement and Market Management
For the attention of: Procurement
TS17 6BL Stockton on Tees
UNITED KINGDOM
Telephone: +44 1642745411
E-mail: necsu.neprocurement@nhs.net
Internet address: http://www.necsu.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North of England Commissioning Support Unit
Teesdale House, Thornaby
Contact point(s): Healthcare Procurement and Market Management
For the attention of: Procurement
TS17 6BL Stockton on Tees
UNITED KINGDOM
Telephone: +44 1642745411
E-mail: necsu.neprocurement@nhs.net
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

Tenders or requests to participate must be sent to: North of England Commissioning Support Unit
Teesdale House, Thornaby
Contact point(s): Healthcare Procurement and Market Management
For the attention of: Procurement
TS17 6BL Stockton on Tees
UNITED KINGDOM
Telephone: +44 1642745411
E-mail: necsu.neprocurement@nhs.net
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NHS Diabetic Eye Screening Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Leeds North, Leeds South and East, Leeds West, North Kirkless and Wakefield, and Airedale, Wharfedale and Craven, Bradford City, Bradford Districts, Calderdale and Greater Huddersfield.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

North of England Commissioning Support (NECS) are working for and on behalf of NHS England (North) Yorkshire and the Humber (the Contracting Authority) who wish to commission NHS Diabetic Eye Screening Programmes, and is inviting expressions of interest in the following 2 Lots.
Lot 1: Leeds North, Leeds South and East, Leeds West, North Kirkless and Wakefield and
Lot 2: Airedale, Wharfedale and Craven, Bradford City, Bradford Districts, Calderdale and Greater Huddersfield.
Interested tenderers can tender for one or both Lots.
The basic principles of the Open Procurement route will be followed for this procurement to test the capacity, capability, and technical competence of tenderers in accordance with The Public Contracts Regulations 2006 (as amended). Regulation 120 of the Public Contracts Regulations 2015 provides for a temporary exemption and saving for certain NHS procurements. Regulation 120 provides that nothing in the Public Contracts Regulations 2015 affects any contract award procedure that relates to the procurement of health care services for the purposes of the NHS within the meaning and scope of the National Health Service (Procurement, Patient Choice and Competition) (No. 2) Regulations 2013(b), that is commenced before 18 April 2016 and any subsequent contract awarded as a result of such a procedure. The current Part B regime of the Public Contracts Regulations 2006 (as amended) and NHS (Procurement, Patient Choice and Competition) (No. 2) Regulations 2013(b) will continue to apply to the commissioning of these services until 18 April 2016.
The aim of this procurement process is to appoint the most economically advantageous tenderer or tenderers to deliver the required services under Lot 1 and Lot 2.
The NHS Diabetic Eye Screening Programmes will commence on 01 April 2017 and be for an initial period of 3 years plus the option to extend the contract for a further 1 x 24 month period at the discretion of the Contracting Authority and subject to satisfactory contractual and financial performance. The resulting contract or contracts will be the NHS Standard Contract 2015/16 and or any updated contract documentation issued by NHS England for use in 2016/17.
Potential tenderers are to note: It is anticipated that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended by the Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 (TUPE) may apply to these contracts. Potential tenderers are advised to form their own view on whether TUPE applies, obtaining their own legal advice and carrying out due diligence.
“Under the Public Services (Social Value) Act 2012 Contracting Authority must consider:
(a) How what is proposed to be procured might improve the economic, social, and environmental well-being of the area where they exercise their functions; and
(b) How, in conducting the process of procurement, they might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the Contracting Authority relating to “economic, social, and environmental well-being”.
NECS is utilising an electronic tendering system (In-Tend) to manage this procurement and communicate with potential tenderers. Accordingly, there will be no hard copy documents issued and all communications between potential tenderers and NECS, including tender submissions, will be conducted via the In-Tend portal. Please see Section VI (VI.3 Additional Information) on how to access
In-Tend.
The deadline for submission of all tender returns is 12 Noon on 24.3.2016.
Please note: This tender opportunity will not be published on In-Tend until Tuesday 19.1.2016.

II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1: Leeds North, Leeds South and East, Leeds West, North Kirkless
and Wakefield:
Contract value for initial 3 years approximately 5 923 530 GBP
Contract value for optional 1 x 24 month period approximately 4 490 760 GBP
Contract value for initial 3 years plus optional 1 x 24 month period approximately 10 414 290 GBP
Lot 2: Airedale, Wharfedale and Craven, Bradford City, Bradford
Districts, Calderdale and Greater Huddersfield:
Contract value for initial 3 years approximately 5 003 370 GBP
Contract value for optional 1 x 24 month period approximately 3 748 650 GBP
Contract value for initial 3 years plus optional 1 x 24 month period approximately 8 752 020 GBP.
Estimated value excluding VAT:
Range: between 8 752 020 and 19 166 310 GBP

II.2.2)Information about options

Options: yes
Description of these options: Lot 1: The contract will be for an initial period of 3 years plus the option to extend the contract for a further 1 x 24 month period at the discretion of NHS England (North) Yorkshire and the Humber and subject to satisfactory contractual and financial performance under the NHS Standard Contract 2015/16 and or any updated contract documentation issued by NHS England for use in 2016/17.
Lot 2: The contract will be for an initial period of 3 years plus the option to extend the contract for a further 1 x 24 month period at the discretion of NHS England (North) Yorkshire and the Humber and subject to satisfactory contractual and financial performance under the NHS Standard Contract 2015/16 and or any updated contract documentation issued by NHS England for use in 2016/17.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2017. Completion 31.3.2022

Information about lots

Lot No: 2 Lot title: Lot 2: Airedale, Wharfedale and Craven, Bradford City, Bradford Districts, Calderdale and Greater Huddersfield

1)Short description

NHS England (North) Yorkshire and the Humber proposes to commission NHS Diabetic Eye Screening Programmes for Airedale, Wharfedale and Craven, Bradford City, Bradford Districts, Calderdale and Greater Huddersfield in accordance with the specification requirements.

2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

The contract will be for an initial period of 3 years plus the option to extend the contract for a further 1 x 24 month period at the discretion of NHS England (North) Yorkshire and the Humber and subject to satisfactory contractual and financial performance under the NHS Standard Contract 2015/16 and or any updated contract documentation issued by NHS England for use in 2016/17
Contract value for initial 3 years approximately 5 003 370 GBP
Contract value for optional 1 x 24 month period approximately 3 748 650 GBP
Contract value for initial 3 years plus optional 1 x 24 month period approximately 8 752 020 GBP.
Estimated value excluding VAT:
Range: between 5 003 370 and 8 752 020 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2017. Completion 31.3.2022
5)Additional information about lots

Lot No: 1 Lot title: Lot 1: Leeds North, Leeds South and East, Leeds West, North Kirkless and Wakefield

1)Short description

NHS England (North) Yorkshire and the Humber proposes to commission NHS Diabetic Eye Screening Programmes for Leeds North, Leeds South and East, Leeds West, North Kirkless and Wakefield in accordance with the specification requirements.

2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

The contract will be for an initial period of 3 years plus the option to extend the contract for a further 1 x 24 month period at the discretion of NHS England (North) Yorkshire and the Humber and subject to satisfactory contractual and financial performance under the NHS Standard Contract 2015/16 and or any updated contract documentation issued by NHS England for use in 2016/17
Contract value for initial 3 years approximately 5 923 530 GBP
Contract value for optional 1 x 24 month period approximately 4 490 760 GBP
Contract value for initial 3 years plus optional 1 x 24 month period approximately 10 414 290 GBP.
Estimated value excluding VAT:
Range: between 5 923 530 and 10 414 290 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2017. Completion 31.3.2022
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the Invitation to Tender Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the Invitation to Tender Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in the Invitation to Tender Documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the Invitation to Tender Documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender Documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender Documentation.
Minimum level(s) of standards possibly required: As stated in the Invitation to Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Invitation to Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NECS174b

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 213-389087 of 4.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.3.2016 – 13:00

Place:

Via Time Locked e-Tendering System

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2022.
VI.2)Information about European Union funds

VI.3)Additional information

This procurement will be conducted via NECS e-tendering system (In-Tend) accordingly there will be no hard copy documents issued to tenderers and all communications between tenderers and NECS, including tender submissions, will be conducted via the In-Tend portal.
NECS will only accept documents for tenders or quotations placed on its e-tendering system to be received electronically unless explicitly stated otherwise in the tenderers instructions.

To express an interest in tendering for this procurement, and (if you have not already done so) please register on the e-tendering portal, which can be found at: https://in-tendhost.co.uk/necs

Once registered, you will be able to view details of the tender opportunity by selecting the Tenders tab, and then selecting Current, scroll down through the tender lists until you come to NHS Diabetic Eye Screening Programme. To view further information on this specific tender opportunity, click the button marked View Details.
From this area, you will be able to express your interest in this tender opportunity by selecting the button marked Express Interest.
Please note that it is free to register on the portal, which can be accessed at any time of day as long as you have a working internet connection.
If you require further assistance, a help guide can be found on the portal by clicking on the tab marked Guidance for Suppliers.

Alternatively, (should tenderers have any queries) a dedicated help-desk is available and can be contacted on +44 8442728810 Monday to Friday 8:30 to 17:00 or email: support@in-tend.co.uk

Please note: This tender opportunity will not be visible or accessible on In-Tend until Tuesday 19.1.2016.
(MT Ref:168769).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North of England Commissioning Support Unit
Teesdale House, Westpoint Road, Thornaby
TS17 6BL Stockton-on-Tees
UNITED KINGDOM
E-mail: necsu.neprocurement@nhs.net
Telephone: +44 1642745411
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will act in accordance with Regulation 32 and Part 9 of the Public Contract Regulations 2006 (SI 2006 no 5) as amended by the Public Contract (Amendment) Regulations 2009 (SI 2009 no 2992).Part 9 of these Regulations provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps. The rules relating to appeal are complex and a dissatisfied tenderer is advised to take their own prompt legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice- the High Court
Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

18.1.2016

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