NHS England Breast Screening Procurement (Essex)

NHS England Breast Screening Procurement (Essex)

Arden and GEM CSU on behalf of NHS England Midlands and East (East) are inviting suitably qualified and experienced Providers to deliver Breast Screening Services for Brentwood, Essex.

United Kingdom-Derby: Health services

2015/S 183-332537

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arden and GEM CSU on behalf of NHS England Midlands and East (East)
10 Nortingham Road
For the attention of: Raj Dosanjh
DE1 3QT Derby
Telephone: +44 133288010
E-mail: rajinder.dosanjh@ardengemcsu.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.england.nhs.uk/

Address of the buyer profile: http://www.ardengemcsu.nhs.uk/

Electronic access to information: https://ardengemcsu.bravosolution.co.uk/web/login.html

Electronic submission of tenders and requests to participate: https://gemcsu.bravosolution.co.uk/web/login.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NHS England Breast Screening Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Brentwood, Essex.

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Arden and GEM CSU on behalf of NHS England Midlands and East (East) are inviting suitably qualified and experienced Providers to deliver Breast Screening Services for Brentwood, Essex.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Commissioners wish to receive responses to the ITT from Providers with the necessary capacity and capability to provide the range of services as set out in the ITT, in a safe and effective manner.
Breast Screening Providers will be expected to provide routine screening for women and, in addition to this, they will also be expected to provide high risk screening for women who are eligible to follow this pathway. The provider will be expected to have clear pathways in place for the screening service, and for referral to assessment.
The NHS Breast Screening Programme (NHSBSP) was set up by the Department of Health in response to the Forrest Report. It began inviting women for screening in 1987 and national coverage was achieved by 1993. There are over 80 screening units across the United Kingdom.
Aims and objectives of this procurement:
— To reduce premature deaths from breast cancer by early detection and treatment by delivering a systematic breast screening programme that fully complies with the national standards set by the NHS Breast Screening Programme (NHS BSP) for eligible women who reside within Brentwood,

— To deliver the breast screening programme in accordance with the Consolidated Guidance on Standards for the NHS Breast Screening Programme: www.cancerscreening.nhs.uk/breastscreen/publications/nhsbsp60.html

— To deliver the breast screening programme in line with the national service specification:https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/383198/1516_No24_Breast_Screening_Programme_FINAL.pdf

— To achieve 100 % offer of screening to the eligible population,
— To deliver the local programme to National Standards,
— To achieve an uptake target of at least 70 % of the eligible cohort screened,
— To reduce premature deaths from breast cancer by early detection and treatment,
— To provide services which are delivered and supported by suitably trained, competent and qualified, clinical and non-clinical staff who, where relevant, participate in recognized ongoing Continuing Medical Education, Continuous Professional Development and External Quality Assurance (EQA) schemes,
— To have audit embedded in the service,
— To ensure that screening is provided to women who are eligible for high-risk breast screening, in-line with NHSBSP protocols and standards.
A small proportion of Essex women resident in or registered in the Brentwood area are currently screened by a BSU outside of the county of Essex. This cohort is small, consisting of approximately 5 700 women. The Provider will invite all eligible women aged between 50 and 70 (47-73, if participating in the age extension trial) within the catchment area to attend for screening before their 53rd birthday or 50th birthday, if included in the age extension trial, or within 3 years of their previous screen if moving into the area. The Provider will provide services which are delivered locally to the target population and to provide local accessibility within Essex to the population with special needs that may not be able to access a mobile unit. The screening service will make reasonable adjustments to ensure the service works equally well for those with disabilities as it does for those without such disabilities. Reasonable adjustments include:

— removing physical barriers to service access,
— making available designated screening sessions, longer appointments or previsits to the service as appropriate,
— providing easy-read materials,
— any other alterations that are required to policies, procedures, training or service delivery to ensure the service is accessible and works well for those with disabilities.

The Invitation to Tender (ITT) will be available from 21.9.2015 via http://ardengemcsu.bravosolution.co.uk/web/login.html The ITT reference for this service is itt_259. All completed bids must be submitted by 17:00 on 6.11.2015.

All correspondence relating to this procurement throughout all stages of the process must be managed through the Arden and GEM CSU eTendering Procurement Portal messaging facility only.
Estimated value excluding VAT: 290 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 29.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantee bonds, deposits, insurance or other forms of security may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 292

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2015 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (‘the Regulations’).
Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authorities intend to hold themselves bound by any of the Regulations save those applicable to the procurement of Part B services. These opportunities may be divided into lots. Please see published documentation for further detail.
Suppliers Instructions:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://ardengemcsu.bravosolution.co.uk and click the link to ‘Register’,

— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
—Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password,
— Click the ‘PQQs/ITTs Open To All Suppliers’ link (These are Pre Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— Click on itt_259 to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the ITT into your ‘My PQQs/My ITTs’ page (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Tender:
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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