NHS England Diabetic Eye Screening

NHS England Diabetic Eye Screening

Open Procurement exercise for the commissioning of a local Diabetic Eye Screening Programme for NHS England – West Midlands.

United Kingdom-Derby: Health services

2015/S 137-253070

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arden and GEM CSU
Cardinal Square, 10 Nottingham Road
For the attention of: Blackshaw Lucy
DE1 3QT Derby
E-mail: lucy.blackshaw@ardengemcsu.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NHS England Diabetic Eye Screening (Arden, Herefordshire and Worcestershire).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Arden, Herefordshire & Worcestershire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Arden and Greater East Midlands Commissioning Support Unit (A&GEM CSU) on behalf of NHS England West Midlands (Arden, Herefordshire and Worcestershire) is carrying out an Open Procurement exercise for the commissioning of a local Diabetic Eye Screening Programme for NHS England – West Midlands.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

NHS England — West Midlands is responsible for commissioning Section 7a public health services for the 1 713 667 people registered in Coventry, Warwickshire, Hereford and Worcestershire. This scope of this tender is to procure a single provider for diabetic eye screening services for this population.
Anticipated timeline milestones are:
1.Contract award — End October 2015

2.Service commencement date — 1st April 2016

Contract duration — 5 years (with an option to extend for a further 2 years) with an annual review.
Estimated Contract value excluding VAT is — 1 700 000 GBP per annum, with an Estimated total value excluding VAT for the contract duration of 5 years of 8 500 000 GBP.
The aim of the NHS Diabetic Eye Screening Programme (DESP) is to reduce the risk of sight loss amongst people with diabetes by the prompt identification and effective treatment if necessary of sight threatening diabetic retinopathy, at the appropriate stage during the disease process.
Objectives will be achieved by delivering an evidence-based, population-based screening programme that:
— identifies the eligible population and ensures effective delivery with maximum coverage;
— is safe, effective, of a high quality, externally and independently monitored, and quality assured;
— leads to earlier detection, appropriate referral, effective treatment and improved outcomes;
— is delivered and supported by suitably trained, competent, and qualified, clinical and non-clinical staff who, where relevant, participate in recognised on-going
Continuing Medical Education CME, Continuous Professional Development (CPD), and
External Quality Assurance (EQA) schemes; and
— has audit embedded in the service.
It is envisaged that TUPE will apply to the contract.
Bidders must have the appropriate and active Care Quality Commission (CQC) registration for integrated healthcare.

Under the Health and Social Care Act 2012, providers of health care services in England are required to hold a licence issued by Monitor, unless they are exempt. As of April 2014, new regulations have come into force that set out the exemptions. It is the responsibility of the Bidder to determine if an exemption applies to them. This guidance aims to help providers decide whether they need to hold a licence or are exempt according to the new regulations. Information regarding this is available at weblink http://www.monitor.gov.uk/licence

Potential Bidders will be required to conform to this legislation.
The ITT documentation will be available from 15th July 2015 and should be completed by the closing date of 12 noon on the 19.8.2015. All submissions will be evaluated using pre-determined scoring criteria. The ITT reference is itt_252
For further information on this procurement exercise please see section VI.3) — Additional Information.
The procurement will be advertised on Contracts Finder and administered via the GEM Bravo Solution e-procurement portal website, please find both links below.



Estimated value excluding VAT: 8 500 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantee bonds, deposits, insurance or other forms of security may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (‘the Regulations’).
Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authorities intend to hold themselves bound by any of the Regulations save those applicable to the procurement of Part B services. These opportunities may be divided into lots. Please see published documentation for further detail.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: https://gemcsu.bravosolution.co.uk and click the link to register

— Accept the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the user-name you chose and click ‘Save’ when complete
— You will shortly receive an e-mail with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the user-name/password
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT
— There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available)
You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the on-line help, or contact the eTendering helpdesk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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