NHS Food To Go Framework Contract

NHS Food To Go Framework Contract

The Framework Agreement is for the supply of Food To Go including sandwiches and salads for both patient catering and retail outlets in NHS trusts. 

United Kingdom-Normanton: Miscellaneous food products

2017/S 169-346707

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
Normanton
WF6 1TL
United Kingdom
Contact person: Ruth Varley
Telephone: +44 7834904462
E-mail: ruth.varley@supplychain.nhs.uk
Fax: +44 1924328744
NUTS code: UKE4
Internet address(es):Main address: www.supplychain.nhs.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.supplychain.nhs.uk/ISS/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Food To Go.

II.1.2)Main CPV code

15800000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Framework Agreement is for the supply of Food To Go including sandwiches and salads for both patient catering and retail outlets in NHS trusts. Also to include savoury pastry products including, but not limited to sausage rolls, pies and pasties, as well as hot sandwiches and related ‘ready to eat’ adult meal solutions for retail outlets in NHS trusts.

This Framework Agreement is for 24 months with the option to extend in incremental stages for up to a total period of 48 months.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Patient Feeding Solutions

Lot No: 1

II.2.2)Additional CPV code(s)

15800000
15811000
15811500
15811510
15811511
15894600

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Various locations in UK.

II.2.4)Description of the procurement:

Products within this Lot must meet the minimum nutritional standards set out in the spec. and are provided to patients within the healthcare environment. Lot to include sandwiches (sliced halves or quarters), and sandwich fillings for patient catering.

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases for this lot will be circa 5 185 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.

All Applicants who reach a score of 50 % or more and who meet the minimum requirements which are set out in the Invitation to Tender will be appointed to this Lot of the Framework Agreement. Applicants should refer to the Invitation to Tender for further information in respect of this.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 775 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Retail Feeding Solutions

Lot No: 2

II.2.2)Additional CPV code(s)

15800000
15810000
15811000
15811510
15811511
15812100
15812121
15894400
15850000
15300000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Various locations in UK.

II.2.4)Description of the procurement:

Products within this Lot are for resale within the Healthcare environment including but not limited to patients, visitors and staff. Lot to include (but not limited to):

— Sandwiches (eg Sliced, Flatbreads, Buns, Rolls, Wraps, Thins, Fajitas);

— Salads;

— Pastries (eg Sausage Rolls, Pasties);

— Snack Pots (eg Fruit, Yoghurt, Protein);

— Hot Eat (eg Toasties, Paninis Bacon Rolls, Burritos);

— Japanese Food (eg Sushi).

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases for this lot will be circa 9 630 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.

All Applicants who reach a score of 50 % or more and who meet the minimum requirements which are set out in the Invitation to Tender will be appointed to this Lot of the Framework Agreement. Applicants should refer to the Invitation to Tender for further information in respect of this.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 011 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please note that the maximum number of suppliers as set out in IV.1.3 is an estimate only. Applicants should refer to the Invitation to Tender for details of the scoring process to be used to assess the Suppliers to be appointed to the Framework Agreement.

NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 35 reach the minimum score for appointment which is set out in the Invitation to Tender.

Applicants should refer to Annex B of this Contract Notice for further details in respect of appointment to the individual lots across the Framework Agreement. Applicants may bid for one, more than one or all of the Lots and Applicants should refer to the Invitation to Tender for more information in respect of this.

The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment/bulk buy initiatives.

NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.

The Framework Agreement will be between NHS Supply Chain and the Supplier, however 1) NHS Supply Chain; 2) any NHS Trust; 3) any other NHS entity; 4) any government department, agency or other statutory body (for the avoidance of doubt including local authorities) and/or 5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework.

The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.

Electronic ordering will be used, electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt, and notwithstanding the estimate indicated at II.2.1, NHS Supply Chain does not guarantee any level of purchase through the framework and advises Applicants that the framework shall be established on a non-exclusive basis.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 35
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Although an electronic auction will not be used to award all or part of the requirements of the Framework Agreement the use of eAuctions may be an option as part of any contracts awarded under the Framework Agreement.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 198-357200

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/10/2017
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:

— Click on the ‘Not Registered Yet’ link to access the registration page.

— Complete the registration pages as guided by the mini guide found on the landing page.

Portal access

If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest

— View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document.

— Express an interest by clicking on the ‘Express interest’ button.

— To start the response process after the expression of interest has been done, select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.

— Select the procurement event from the list by clicking on the description

— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.

Tender response

Header level requirements:

— Applicants are required to read all Framework Header Documents which can be accessed using the ‘NHS SC Header documents’ button, which is located in the ‘Select framework’ tab.

— Applicants are required to upload the documents requested using the ‘Supplier header documents’ button, which is located in the ‘Select framework’ tab.

Lot level requirements:

— A preview of the Lot line details can be viewed using the ‘Lot header’ tab, by selecting the Lot and using the ‘Lot line information’ button. In order to respond to a Lot, Applicants must select the relevant Lot and then use the ‘Express intent’ button. This expression of intent does not place any obligation on the Applicant to respond, the action unlocks the ability to respond.

— Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the ‘Lot line detail’ tab. There are a number of mandatory fields to complete on a product line basis, these are highlighted in yellow in the ‘Lot line detail’ tab.

— Applicants are required to answer all mandatory Lot specific questions found in the ‘Lot questionnaire’ tab.

— Applicants are then required to click on the ‘Terms and conditions’ button in the ‘Submit individual lot response(s)’ tab to view and accept the ISS Terms and Conditions.

— Accept the ISS ‘Terms and conditions’ button to access this function.

— Submit Lot response, by clicking on the ‘Submit response to selected lot’ button in the ‘Submit individual lot response(s)’ tab to submit response for the Lot. Each Lot must be submitted independently.

— Applicants are able to view their submission using the ‘Supplier submission report’ button, found in the ‘Submit individual lot response(s)’ tab.

VI.4)Procedures for review

VI.4.1)Review body

Not applicable
Not applicable
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/09/2017

 

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