NHS Lothian Design Consultants Framework 2016

NHS Lothian Design Consultants Framework 2016

Framework Agreement involving six lots for the following construction design disciplines: Architects, Project Managers, Mechanical and Electrical Engineers, Quantity Surveyors.

United Kingdom-Edinburgh: Design consultancy services

2016/S 215-391619

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Lothian
Procurement Headquarters, Lothian Health Board Pentland House 47 Robb’s Loan
Edinburgh
EH14 1TY
United Kingdom
Telephone: +44 1314657648
E-mail: grace.prior@nhslothian.scot.nhs.uk
NUTS code: UKM25
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
NHS Lothian
Estates Department, Western General Hospital
Edinburgh
EH4 2XU
United Kingdom
Contact person: Lana Elder
E-mail: lana.elder@nhslothian.scot.nhs.uk
NUTS code: UKM25
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NHS Lothian Design Consultants Framework 2016.

II.1.2)Main CPV code

79415200

II.1.3)Type of contract

Services

II.1.4)Short description:

Framework Agreement involving six lots for the following construction design disciplines: Architects, Project Managers, Mechanical and Electrical Engineers, Quantity Surveyors, Structural Engineers and Principal Designers.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Project Manager

Lot No: 1

II.2.2)Additional CPV code(s)

79415200

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

Procurement of Project Management Services for Construction and Refurbishment Projects.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Possible extension of a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

ESPD Questions 1-4B Pass/ Fail

Top Ten highest scores within ESPD criteria will be selected for next stage. Question 4C and 5 are both scored for the criteria listed below.

Criteria for ESPD Section 4C:

— Relevant Experience

— Quality Control- Technical Bodies

— Technical Facilities

— Educational and Professional Qualifications of the Consultancy.

— Educational and Professional Qualifications of the Managerial Staff

Criteria for ESPD Section 5:

— Emergency site response time within 4 hours

— Business continuity and disaster recovery plan

— Client Communication strategy

— Continuing Professional Development support for employees

— Health & Safety Management Policy.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Architect

Lot No: 2

II.2.2)Additional CPV code(s)

71220000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

Procurement of Architectural Design Services for construction and refurbishment projects.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potential extension for a 12-month period.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

ESPD Questions 1-4B Pass/ Fail

Top Ten highest scores within ESPD criteria will be selected for next stage. Question 4C and 5 are both scored for the criteria listed below.

Criteria for ESPD Section 4C:

— Relevant Experience

— Quality Control- Technical Bodies

— Technical Facilities

— Educational and Professional Qualifications of the Consultancy.

— Educational and Professional Qualifications of the Managerial Staff

Criteria for ESPD Section 5:

— Emergency site response time within 4 hours

— Business continuity and disaster recovery plan

— Client Communication strategy

— Continuing Professional Development support for employees

— Health & Safety Management Policy.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mechanical and Electrical Engineer

Lot No: 3

II.2.2)Additional CPV code(s)

71321000
71334000
79415200

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

Procurement of Mechanical and Electrical Engineering Design Services for construction and refurbishment projects.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potential extension for a 12 month period.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

ESPD Questions 1-4B Pass/ Fail

Top Ten highest scores within ESPD criteria will be selected for next stage. Question 4C and 5 are both scored for the criteria listed below.

Criteria for ESPD Section 4C:

— Relevant Experience

— Quality Control- Technical Bodies

— Technical Facilities

— Educational and Professional Qualifications of the Consultancy.

— Educational and Professional Qualifications of the Managerial Staff

Criteria for ESPD Section 5:

— Emergency site response time within 4 hours

— Business continuity and disaster recovery plan

— Client Communication strategy

— Continuing Professional Development support for employees

— Health & Safety Management Policy.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Quantity Surveyor

Lot No: 4

II.2.2)Additional CPV code(s)

71324000
71242000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

Procurement of Quantity Surveying Services for construction and refurbishment projects.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potential extension for a 12 month period.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

ESPD Questions 1-4B Pass/ Fail

Top Ten highest scores within ESPD criteria will be selected for next stage. Question 4C and 5 are both scored for the criteria listed below.

Criteria for ESPD Section 4C:

— Relevant Experience

— Quality Control- Technical Bodies

— Technical Facilities

— Educational and Professional Qualifications of the Consultancy.

— Educational and Professional Qualifications of the Managerial Staff

Criteria for ESPD Section 5:

— Emergency site response time within 4 hours

— Business continuity and disaster recovery plan

— Client Communication strategy

— Continuing Professional Development support for employees

— Health & Safety Management Policy.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Structural Engineer

Lot No: 5

II.2.2)Additional CPV code(s)

71312000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

Procurement of Structural Engineering Design Services for construction and refurbishment projects.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potential extension for a 12 month period.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

ESPD Questions 1-4B Pass/ Fail

Top Ten highest scores within ESPD criteria will be selected for next stage. Question 4C and 5 are both scored for the criteria listed below.

Criteria for ESPD Section 4C:

— Relevant Experience

— Quality Control- Technical Bodies

— Technical Facilities

— Educational and Professional Qualifications of the Consultancy.

— Educational and Professional Qualifications of the Managerial Staff

Criteria for ESPD Section 5:

— Emergency site response time within 4 hours

— Business continuity and disaster recovery plan

— Client Communication strategy

— Continuing Professional Development support for employees

— Health & Safety Management Policy.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Principal Designer (CDM Regulations 2015)

Lot No: 6

II.2.2)Additional CPV code(s)

79415200

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

Procurement of Principal Designer Services under the CDM Regulations (2015) for construction and refurbishment projects.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potential extension for a 12-month period.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

ESPD Questions 1-4B Pass/ Fail

Top Ten highest scores within ESPD criteria will be selected for next stage. Question 4C and 5 are both scored for the criteria listed below.

Criteria for ESPD Section 4C:

— Relevant Experience

— Quality Control- Technical Bodies

— Technical Facilities

— Educational and Professional Qualifications of the Consultancy.

— Educational and Professional Qualifications of the Managerial Staff

Criteria for ESPD Section 5:

— Emergency site response time within 4 hours

— Business continuity and disaster recovery plan

— Client Communication strategy

— Continuing Professional Development support for employees

— Health & Safety Management Policy.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Professional Registration with relevant body or institute.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1. Current ratio

2. Gearing ratio

3. Net profit

4. Employer’s (compulsory) Liability Insurance

5. Public Liability Insurance.

Minimum level(s) of standards possibly required:

1. >1:1

2. <100 %

3. >0

4. 5 000 000 GBP;

5. 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection Stage (ESPD)

— 3 years relevant healthcare experience

— Technical competence/qualifications

— Technical support

Contract Award.

— Company personnel resources

— Details and outcomes of previous healthcare projects

— Approach to planning and cost management

— Understanding of healthcare guidance and protocols

— Company NEC3 knowledge/experience

— BIM (Building Information Modelling).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As per professional/legal requirements in each discipline/lot.

III.2.2)Contract performance conditions:

Please see KPI document (attached to the contract notice).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/12/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/01/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 7164. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

It is a Framework contract with no guaranteed commitment therefore it would not be viable for a Consultant to include a Community Benefit at this stage in the appointment process.

(SC Ref:468785).

VI.4)Procedures for review

VI.4.1)Review body

NHS Lothian
Procurement Headquarters, Lothian Health Board Pentland House 47 Robb’s Loan
Edinburgh
EH14 1TY
United Kingdom
Telephone: +44 1314657648Internet address:http://www.nhslothian.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/11/2016

 

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