NHS Printed Stationery Tender

NHS Printed Stationery Tender

It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of £200 000 however this is approximate only. 

United Kingdom-Normanton: Paper or paperboard registers, account books, binders, forms and other articles of printed stationery

2014/S 126-224022

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Kayla Takvam
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 1924328842
E-mail: kayla.takvam@supplychain.nhs.uk
Fax: +44 1924328744

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

“NHS Printed Stationery”

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: “Various locations in UK”

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Printed stationery for use within the NHS healthcare environment

II.1.6)Common procurement vocabulary (CPV)

2280000030199000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

“This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of £200 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure over the full 4 year term of the Framework Agreement.”
Estimated value excluding VAT: 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: “This Framework Agreement will have the option to extend for a maximum of 12 months in addition to the initial 3 (three) year period upon review “
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

“Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.”

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

“Please see tender documents.”

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

“The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: “The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct”
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: “The following must be completed using NHS Supply Chain’s ISS system on the NHS Supply Chain procurement portal (http://procurement.supplychain.nhs.uk/ISS/).

Access to this system will be granted when Applicants have expressed an interest to a Contract Notice on the NHS Supply Chain procurement portal using the ISS System.
Tasks to complete on system:
HEADER LEVEL
Read Framework header documents. These are the documents provided by NHS Supply Chain that must be read by all Applicants. Access these by clicking on the ‘NHS SC HEADER DOCUMENTS’ button found in the ‘SELECT FRAMEWORK’ tab.
Upload header documents. These are the documents which the Applicant must provide as instructed by NHS Supply Chain. Access this area using the ‘SUPPLIER HEADER DOCUMENTS’ button.
LOT LEVEL
Lot header selection. In the “LOT HEADER” tab the Applicant can select the Lot(s) they wish to respond to.
Select the “LOT LINE INFORMATION” button to view the Lot detail to determine whether the Applicant wishes to respond to this Lot. Please note this tender is not separated into lots but “Lot” terminology is used within the ISS System.
Select the ‘EXPRESS INTENT’ button after the required Lot has been highlighted to be able to respond to the Lot. NOTE: This expression of intent does not place an obligation on the Applicant to respond the action unlocks the ability to respond.
Complete price offers per line for the Lot. Complete the required fields for the lines the Applicant wants to include in the bid Accept the Terms and Conditions. Click on the “TERMS AND CONDITIONS” to view and accept the Terms and Conditions.
Submit Lot Response. Click on the “SUBMIT RESPONSE” button to submit your response for the Lot.
NOTES:
a. No data is sent to NHS Supply Chain until the “SUBMIT RESPONSE” button is clicked on.
b. The detail will only become visible to NHS Supply Chain after the tender has closed.
Supplier Submission Report. Open and review the “SUPPLIER SUBMISSION REPORT” to ensure all entries are correct. If an error is found and the tender has not yet closed the Applicant can update the response and re-submit the response. NOTE: Only the latest submission will be available to NHS Supply Chain after the tender has closed.”

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: “An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.8.2014 – 09:00

Place:

As in abovementioned I.1

 

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

“Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement.
This tender comprises of a basket of 16 Product Lines and it is anticipated that one supplier will be appointed to the Framework Agreement.
It is anticipated that one supplier will be appointed to supply all of the Product Lines within for this Framework Agreement.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or
4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.”
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: “Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.”
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.7.2014

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