NHS Scotland CDM Coordinator Framework

NHS Scotland CDM Coordinator Framework

This CDM Coordinator Framework (the “Framework”), part of a proposed series of professional services advisor frameworks, will be used by Framework Customers for other health and social care projects and consultancy advice in addition to work relating to projects to be delivered under the Frameworks Scotland 2 construction framework.

UK-Edinburgh: architectural, construction, engineering and inspection services

2012/S 122-201869

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (hereinafter referred to as the ‘Authority’)
Gyle Square, 1 South Gyle Crescent
Contact point(s): Property and Capital Planning
For the attention of: Jacqueline Kilcoyne
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1412071821
E-mail: nss.hfsframeworkscotland@nhs.net

Internet address(es):

General address of the contracting authority: http://www.hfs.scot.nhs.uk

Address of the buyer profile: http://www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland)
Meridian Court, 5 Cadogan Street
Contact point(s): Property and Capital Planning
For the attention of: Jacqueline Kilcoyne
G2 6QE Glasgow
UNITED KINGDOM
Telephone: +44 1412071821
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland)
Meridian Court, 5 Cadogan Street
Contact point(s): Property and Capital Planning
For the attention of: Jacqueline Kilcoyne
G2 6QE Glasgow
UNITED KINGDOM
Telephone: +44 1412071821
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland)
Meridian Court, 5 Meridian Court
For the attention of: Jacqueline Kilcoyne
G2 6QE Glasgow
UNITED KINGDOM
Telephone: +44 1412071821
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The State Hospital for Scotland

The Common Services Agency for the Scottish Health Service (commonly known as NHS National Services Scotland)

Healthcare Improvement Scotland

This list is not exhaustive, and should be read in conjunction with Section II.1.5 below. The types of bodies which may call off the Framework are more generally described at Section II.1.5 below

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NHS Scotland CDM Coordinator Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Throughout Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The objective of the Scottish Government Health and Social Care Directorates (SGHSCD) and the Authority, acting through its division, Health Facilities Scotland (HFS) is to procure a new series of construction and professional advisor frameworks for use by NHSScotland bodies and those other organisations nominated by HFS and described in more detail in this section below (“Framework Customers”), to deliver cost and time efficiencies in the delivery of publicly funded health and social care projects across Scotland. The establishment of this new series of frameworks is presently scheduled for early 2013.
This CDM Coordinator Framework (the “Framework”), part of a proposed series of professional services advisor frameworks, will be used by Framework Customers for other health and social care projects and consultancy advice in addition to work relating to projects to be delivered under the Frameworks Scotland 2 construction framework. Frameworks Scotland 2 is a national framework agreement for Scotland to be put in place between the Authority and appointed “Principal Supply Chain Partners”, under which a range of publicly funded construction and repair/maintenance schemes will be delivered in respect of health, social care and other facilities.
This Framework will provide CDM Coordinator services to Framework Customers on a call-off basis.
The role of CDM Coordinator is varied and may include inputs to projects to be delivered via a variety of procurement routes. It will be a key requirement of this framework to provide CDM Coordinator services for construction projects procured under the NEC3 suite of contracts.
It is intended that the following parties will be Framework Customers entitled to call off the Framework:
— NHS Scotland Health Boards, Special Health Boards, and other NHS organisations operating in Scotland,
— any other organisations involved in the provision of health, social care, or health or social care related services in Scotland (including those working with or on behalf of the above NHS Scotland bodies) including, without limitation, entities which are involved in the funding and/or operation of health and social care facilities, universities, charities and local authorities, as nominated by the Authority.
These bodies may act individually or collectively when calling off the Framework.
Further information is provided in the Memorandum of Information on https://www.publictendersscotland.publiccontractsscotland.gov.uk issued in connection with this tender process.

Health Facilities Scotland, a division of the Authority, is running this tender process. Economic operators are advised that the issue of documents by Health Facilities Scotland does not commit the Authority, the Scottish Ministers, any NHS Board in Scotland or any other NHS Scotland organisation to:
— proceed with the appointment of economic operators to this Framework,
— award any subsequent contract for individual projects pursuant to this Framework.
None of the Authority, the Scottish Ministers, or any NHS Scotland organisation, nor any of their advisors, shall be liable for any expenses incurred by economic operators in connection with the tender process whether for this Framework or any subsequent contract pursuant to this Framework.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71500000, 71530000, 71317200, 71317210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority is not able to guarantee the volume, type or value of any work called off under the Framework, however the current estimate of the total potential value over the term of the Framework is noted below.
Estimated value excluding VAT: 5 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial term of the framework will be 3 years. The framework may be extended for a period of up to 12 months at the end of the initial term at the sole discretion of the Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Warranties, bonds and/or parent company guarantees or similar may be required.
Full details will be made available in supporting tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details will be made available in supporting tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contracts will be entered into with the economic operator only. Whilst a “partnership” or consortium model may, in practice, be adopted by the economic operator from a contractual perspective the economic operator will be required to assume the role of a “prime contractor” in respect of any subcontractors and will be required to assume liability and responsibility for the acts and omissions of any subcontractors utilised by them to deliver services under the framework.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract conditions (including framework agreement and conditions for specific contract awards) will be made available in supporting tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of economic operators.
It is a mandatory requirement for selection for participation in this procurement exercise that all economic operators and their sub-contractors are certified by a member of Safety Schemes in Procurement (SSIP) as Designer (or equivalent organisation).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the economic and financial capacity of economic operators.
Minimum level(s) of standards possibly required: Minimum standards will be detailed in the PQQ to be issued by the Authority.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the technical capacity of economic operators.
Minimum level(s) of standards possibly required:
It is a mandatory requirement for selection for participation in this procurement exercise that all economic operators and their sub-contractors are certified by a member of Safety Schemes in Procurement (SSIP) as Designer (or equivalent organisation).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: However in the event that there is minimal scoring differential between the economic operators ranked tenth and eleventh, or eleventh and twelfth (and so on), the Authority reserves the right to invite to tender any economic operator(s) whose score is not materially different to the economic operator ranked immediately above it.
Objective criteria for choosing the limited number of candidates.
Full details are available in the Pre-Qualification Questionnaire which will be issued to all economic operators that respond within the time limit set out at section IV.3.4.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please refer to the Pre-Qualification Questionnaire and the Memorandum of Information (MOI) issued pursuant thereto for further details.
This Framework is a procurement method for publicly funded schemes for health and social care projects. Under this procurement all economic operators will be required to support the Authority’s economic and social regeneration activities. Accordingly, contract performance conditions may relate in particular to social and environmental considerations that are relevant to the contract.
Access to Pre Qualification questionnaire: Candidates wishing to be considered for this contract must register their interest through the Public Contracts Scotland website.
Once expressions of interest have been registered, candidates will be able to access the Pre Qualification Questionnaire by then registering on the NHS Scotland E-tendering system. Candidates can register at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

This procurement exercise will be conducted on the NHS Scotland eTendering portal at www.publictendersscotland.publiccontractsscotland.gov.uk.

The Authority reserves the right, if and when this requirement is offered to tender, to conduct the selection or award stages by various means such as electronic submissions via the internet, by interview/ presentation and formal documentation review.
(SC Ref:230551).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract, which notification will contain, among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or 15 if the notice is not sent electronically) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under The Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

25.6.2012