NHS Scotland Curtains and Blinds Framework

This framework agreement is for the supply and fitting of Curtains and Blinds to NHS sites across mainland Scotland and islands.

United Kingdom-Edinburgh: Curtains

2016/S 084-148452

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Sharon Muir
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794467
E-mail: sharon.muir@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NP801/16 Curtains and Blinds.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority or other organisation established pursuant to the NHS (Scotland) Act 1978 (altogether hereinafter referred to as ‘NHS Scotland’).

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

National Services Scotland (NSS) acting through its division, National Procurement, is undertaking this procurement on behalf of all entities within NHS Scotland (‘Boards’).
This framework agreement is for the supply and fitting of Curtains and Blinds to NHS sites across mainland Scotland and islands. The framework agreement will consist of a single Lot.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and you will be required to register if you have not already done so.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit

https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for Project Code XXXX under ITTs Open to All Suppliers, use the Search/Filter function, then select Project code from the drop-down.

For further information on using PCS-Tender, please read the Supplier Response Guide:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender via your Public Contracts Scotland Control Panel.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5930 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

39515100, 39515400, 39516000, 39516100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework is for the supply and fitting of a range of curtains and blinds across NHS Scotland and will be awarded as a single Lot. Suppliers will be awarded on a ranked basis. e.g. 1st ranked will be approached and only if they cannot supply will 2nd then 3rd ranked be approached. Health Boards will also have the opportunity to conduct further competition for larger projects.
Estimated value excluding VAT: 2 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See contract / tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract / tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See contract / tender documentation which incorporates the requirements of the ESPD (Scotland).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
See contract / tender documentation which incorporates the requirements of the ESPD (Scotland)and the financial period for reporting is the 3 previous financial years.
Minimum level(s) of standards possibly required: As indicated in the Terms and Conditions the following insurance cover and minimum levels are required:
1) Public Liability Insurance — 5 000 000 GBP.
2) Professional Indemnity Insurance — 2 000 000 GBP — for any 1 incident in any 1 year.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See contract / tender documentation which incorporates the requirements of the ESPD (Scotland).
Minimum level(s) of standards possibly required:
A number of the technical performance requirements are mandatory — these are detailed in the contract / tender documentation.
With regard to those that relate to standards being required:
1) Framework participants must have and maintain a detailed, comprehensive and independently audited Corporate Social Responsibility (CSR) policy which will include a supply chain and CSR control document and process — see contract / tender documentation for further detail.
2) All products supplied must be capable of meeting the infection control and laundry requirements as detailed in the contract / tender documentation.
3) Framework Participants must ensure that fitting staff hold relevant certification (including safety) as required by individual boards.
4) All fabrics supplied must comply with British Standard BS5867 Part 1 and 2 Types A, B and C.
5) A detailed specification for each core product is supplied in the contract / tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 80

2. Service. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NP801/16

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 020-030973 of 29.1.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 15.6.2016 – 10:00

Place:

NHS National Distribution Centre, Canderside, 2 Swinhill Avenue, Larkhall, ML9 2QX.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The total estimated value referred to in this notice is for the duration of the Framework Agreement.
(SC Ref:440949).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no de-selection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts(Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
EH12 9EB Edinburgh
UNITED KINGDOM
E-mail: sharon.muir@nhs.net
Telephone: +44 1698794467
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk

VI.5)Date of dispatch of this notice:

27.4.2016

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