NHS Scotland Tender for General Textiles and Bedding

NHS Scotland Tender for General Textiles and Bedding

i) general patient garments which currently consist of pyjamas, night dresses, patient gowns,
ii) scrub suits for NHS staff use.

United Kingdom-Edinburgh: Linen fabrics

2015/S 197-356443

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement, Commissioning and Facilities
For the attention of: Matt Thomas
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: mthomas1@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Matt Thomas
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: mthomas1@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement, Commissioning and Facilities
For the attention of: Matt Thomas
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: mthomas1@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement, Commissioning and Facilities
For the attention of: Matt Thomas
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: mthomas1@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act 1978 [i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978] and any Integrated Board established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NP787 General Textiles and Bedding.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Any or all NHS Scotland Health Boards, All NHS Scotland Special Heath Boards and / or the authority or other organisation established pursuant to the NHS (Scotland) Act 1978 (altogether hereinafter referred to as ‘NHS Scotland’).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

National Services Scotland (NSS) acting through its division, National Procurement, is undertaking this procurement on behalf of itself and on behalf of all entities within NHS Scotland (‘Boards’) to procure a service which will provide all General Textiles and Bedding to all Boards ‘Purchasing Entities’ at each of their sites.
1.1.The NHS in Scotland requires a contractor to provide General Textiles and Bedding including but not limited to the following:
i) general patient garments which currently consist of pyjamas, night dresses, patient gowns,
ii) scrub suits for NHS staff use,
iii) standard bedding flat sheets, pillow cases, blankets and duvets and pillows,
iv) fitted bedding.
1.2. The contractor must be able to supply the range of products to all NHS Scotland Health Boards throughout Scotland although it should be noted majority of deliveries are to approximately 10 sites currently. The successful contractor will be required to supply items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. They will be required to manage and fully control the supply chain including arrangement of transportation, storage and distribution, along with managing order fulfilment and customer returns. The successful contractor will also be expected to operate an end to end intelligent stock management and order fulfilment system to ensure that short customer delivery timescales can be adhered to.
1.3. The contract will be effective from 1st June for a period of 4 years.
1.4. The main requirements of this contract will be to:
— provide garments and bedding to NHS Scotland in line with specification;
— supply and deliver to NHS Scotland Health Boards throughout Scotland;
— to provide associated support with laundry operations and product advice to all NHS laundry’s;
— provide supply chain management to ensure sufficient stock availability to meet the demands of NHS Scotland;
— provide efficient stock planning and account management including the provision of regular management information;
— ensure all products supply to NHS Scotland are ethically sourced / manufactured;
— provide a environmentally sustainable garment disposal service;
1.5. The contractor is required to manage the necessary supply chain to meet customer orders on a 1 week delivery lead time. As part of this, the contractor will be expected to provide robust business continuity and disaster recovery procedures.
1.6.The contractor will be required to produce and execute a detailed implementation / migration plan to ensure no interruption to service and product delivery and this may involve necessary purchase of existing stock from the existing contractor.
1.7.The Contractor will be required to operate a quality management system.
1.8.In line with the UK Government Buying Standards for Sustainable Textiles Procurement, NHS Scotland require the contractor to demonstrate (via the standard GBS question shown below) that all products supplied under this agreement are procured from suppliers (throughout the supply chain) who produce and supply goods which adhere to ethical standards and International Labour Organisation conventions. Government Buying Standards: ethical standards in production.
Bidders must provide information to illustrate that suppliers and production sites should hold an independently audited and internationally-recognised standard relevant to the product, in order to demonstrate how they are addressing ethical and social issues such as living wage provision, avoidance of child labour, application of fair trade principles, adequate working conditions, animal welfare in the manufacture of textiles.
Verification: relevant protocols and standards include those by the ILO, Fair Trade Foundation, Ethical Trading Initiative. Indicative standards are SA8000 or ISEAL. Other private or national textile labels fulfilling the listed criteria can also be accepted. Any other appropriate means of proof, such as a technical dossier of the manufacturer or a test report from a recognised body will also be accepted.
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code Project_4803 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

19230000, 39500000, 39512000, 19231000, 39518000, 19200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 12 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Fitted Bedding

1)Short description

The supply of Fitted (non elasticated) Bedding products to NHS Scotland.

2)Common procurement vocabulary (CPV)

39512000

3)Quantity or scope

— Fitted sheets.
— Fitted Pillowcases.
— Blankets.
— Laundry trolleys.
Estimated value excluding VAT: 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 1 Lot title: Traditional Textiles

1)Short description

The supply of traditional textile products to NHS Scotland.

2)Common procurement vocabulary (CPV)

39500000, 39512000, 19231000, 39518000, 19200000

3)Quantity or scope

— Pillows.
— Flat Sheets.
— Pillow cases.
— Pyjamas.
— Patient Gowns.
— Scrub Suits.
— Towels.
Estimated value excluding VAT: 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See contract / tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract / tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The prime contractor shall be liable in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Qualification criteria will be detailed in the Pre Qualification Questionnaire PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All Qualification criteria will be detailed in the Pre Qualification Questionnaire PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All Qualification criteria will be detailed in the Pre Qualification Questionnaire PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Sufficient number to ensure effective competition.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NP787
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.11.2015 – 09:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The estimated value range referred to in this notice is for the whole framework duration. It is an estimate and no guarantees can be provided that the anticipated value will be met.
The successful contractor will be required to manufacture items to a specification / quality requirements. As part of the tender process samples MAY require to be supplied for independent test confirmation demonstrating that the spec is met.
To access the PQQ documents for this contract notice, please click on the attached link. This will take you to the tender module within Public Contracts Scotland. This will allow you to access and respond to this contract opportunity in a secure environment. Note: if you do not have a password for the tender module you will be asked to apply for a login.

(www.publictendersscotland.publiccontractsscotland.gov.uk)

N.B. the PQQ submission deadline is 13.11.2015. (SC Ref:414639).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline (s) for lodging appeals: the Authority will notify economic operators who submitted a tender or (where no de-selection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer (s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland)Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.10.2015

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