NHS Scotland Tender for the Supply of Cleaning Products

NHS Scotland Tender for the Supply of Cleaning Products

Main Products are as follows: Lot 1: Cleaning consumables.

United Kingdom-Edinburgh: Cleaning products

2019/S 102-246409

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Common Services Agency (More Commonly Known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Iain Main — NDC Category Manager
Telephone: +44 1698794546
E-mail: NSS.pcfndccategory@nhs.net
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Products

Reference number: NP713/19

II.1.2)Main CPV code

39830000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division Procurement, Commissioning and Facilities is undertaking this procurement for supply of Cleaning Products to the National Distribution Centre, Larkhall ML9 2QX on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as “Participating Authorities”) where applicable.

Main Products are as follows:

— Lot 1: Cleaning consumables,

— Lot 2: Cleaning equipment,

— Lot 3: Disinfectant products.

II.1.5)Estimated total value

Value excluding VAT: 2 848 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cleaning Consumables

Lot No: 1

II.2.2)Additional CPV code(s)

39830000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

All entities considered pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).

II.2.4)Description of the procurement:

The supply of Cleaning Consumables:

Cleaning Consumables, including detergents, laundry chemicals and dish washing products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical Support / Weighting: 10
Price – Weighting: 90
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded with 2 x 12-month extension options.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Important note — this Lot will be awarded on a Multi Supplier Unranked basis — with a maximum of five (5) suppliers being awarded onto the framework per Lot.

II.2)Description

II.2.1)Title:

Cleaning Equipment

Lot No: 2

II.2.2)Additional CPV code(s)

39830000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

All entities considered pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).

II.2.4)Description of the procurement:

The supply of Cleaning Equipment:

Supply of mop heads, handles and buckets.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical Support / Weighting: 10
Price – Weighting: 90
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded with 2 x 12-month extension options.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Important note — this Lot will be awarded on a Multi Supplier Unranked basis — with a maximum of five (5) suppliers being awarded onto the framework per Lot.

II.2)Description

II.2.1)Title:

Disinfectant Products

Lot No: 3

II.2.2)Additional CPV code(s)

39830000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

All entities considered pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority)

II.2.4)Description of the procurement:

The supply of Disinfectant Products:

For disinfection use within the acute hospital environment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Training & Support / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded with 2 x 12-month extension options.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Important note — this Lot will be awarded on a Multi Supplier Unranked basis — with a maximum of five (5) suppliers being awarded onto the framework per Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic Operators may be excluded from this competition if they are in breach of any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015

III.1.2)Economic and financial standing

List and brief description of selection criteria:

(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate in respect of the activities which similar type to the subject matter of the notice;

(2) All candidates will be required to provide statement of accounts or extracts relating to their business. See contract/tender documentation which incorporates the requirements of the ESPD (Scotland) and the financial period of reporting is the previous 3 financial years.

Minimum level(s) of standards possibly required:

Indicative (and where applicable):-

Possession of BS ISO 9001 or equivalent Quality Management System standard.

Confirmation that tendered Products comply with COSHH (Control of Substances Hazardous to Health) Regulation where applicable.

Confirmation that tendered Products comply with the NHS Health Protection Scotland National Colour Coding Scheme for Hospital Cleaning Materials and Equipment Policy.

Possession of REACH (EC1907/2006) accreditation.

Possession of BS EN 1276 accreditation.

Possession of BS EN 13704 accreditation.

Possession of BS EN 13697 accreditation.

Lot/Batch traceability of tendered Products.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 053-121271

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10/10/2019

IV.2.7)Conditions for opening of tenders

Date: 10/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

If you require any additional information regarding the proposed procurement contact:

Kenneth Wark.

NDC Supplier Coordinator.

Tel: 01698 794546

E-mail: kenneth.wark@nhs.net/nss.pcfndccategory@nhs.net

Important: Please ensure that both mailboxes listed are used when submitting email correspondence.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:582992).

VI.4)Procedures for review

VI.4.1)Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1698794410Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 (ten) clear calendar days (or a minimum of 15 (fifteen) if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that maybe awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/05/2019

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