NHS Supply Chain Co-ordinator

NHS Supply Chain Co-ordinator

NHS Supply Chain Future Operating Model – Transformation Services to support the creation of an Intelligent Client Co-Ordinator.

United Kingdom-London: Business and management consultancy and related services

2016/S 228-415434

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Health (on behalf of itself and any future assignees of the contracting authority as referred to in Section VI.3))
Skipton House, 80 London Road
United Kingdom
Contact person: Suzanne Thomas
E-mail: suzanne.thomas@dh.gsi.gov.uk
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.gov.uk/government/organisations/department-of-health/about/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


NHS Supply Chain Future Operating Model – Transformation Services to support the creation of an Intelligent Client Co-Ordinator.

Reference number: ITT60296/6794

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

A current contract with NHS Business Services Authority relating to the procurement and supply chain of goods in the NHS will expire in October 2018. As part of the Future Operating Model (‘FOM’) the Authority is seeking to award a contract for the provision of leadership, resourcing, capacity and expertise to assist in designing, delivering and establishing an Intelligent Client Co-Ordinator (‘ICC’) as a fully functioning and resourced unit within the Authority (or such other third party body as shall be determined by the Authority). The ICC is the central services delivery management function acting on behalf of NHS Trusts and the Authority, and is critical to the success of the FOM. This procurement is to provide services over a two year period with an option to extend the duration of the contract beyond the expiry date by one or more consecutive periods, each for a duration of 2 months or longer provided that the total contract period does not exceed 48 months in total.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

London and other offices of the Authority.

II.2.4)Description of the procurement:

External assistance is required to provide the leadership, resourcing, capacity and expertise required to deliver and establish the Intelligent Client Co-ordinator (ICC) as a fully functioning and resourced unit with the Authority and support other areas of the FOM programme as required by the Authority. By the time the ICC reaches a ‘business as usual’ phase it is expected to have approximately 200 employees. The Supplier is expected to not only review, challenge and develop the plans and models for the ICC and wider FOM programme already prepared by the Authority but, more importantly, to use the Supplier’s expertise, resources and leadership skills effectively to implement and deliver the ICC and the wider FOM programme (subject to the Authority’s overall authority and leadership). The Supplier shall provide a Core Team comprising of fifteen consultants which will be considered Key Personnel within the contract. The Supplier’s Core Team shall comprise 2 groups as below:

1) Supplier’ Senior Leadership Team (‘SLT’) — shall comprise seven (7) experienced consultants to fulfil the following functional roles as described in the ITT: (Performance Management/Customer and Business Development/HR/Finance/IT/Programme Delivery/Transition). The SLT shall provide expert advice and leadership to the Authority’s Leadership Team in all matters as required. The Supplier shall be responsible for leading delivery of the FOM and, in doing so, shall ensure that the SLT works collaboratively with the Authority’s Leadership Team (‘ALT’).

2) Extended Team — The balance of eight (8) consultants shall comprise a common pool of expertise, providing further breadth and capacity for delivery of the services under the direction of the SLT. The composition of the Extended Team shall be maintained throughout the contract period and, as a consequence, the eight consultants forming the Extended Team must have the capability to work in several functions.

Optional Services during the contract period may be required at the Authority’s discretion for the supply of additional resourcing where the requirements of the services necessitate the provision of resource in excess of the Core Team and may be sourced from the Supplier as ‘Optional Services’ or procured on a competitive basis from third party suppliers (depending on achieving best value for money).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period will be for twenty-four (24) months. The Authority may elect to extend the duration of the Contract by one or more consecutive periods, each for a duration of two months or longer, provided that the total contract period shall not exceed forty-eight (48) months. The upper cost estimate provided in Section II.2.6 above is the maximum sum available for the full 4 years (inclusive of available extension options and additional optional services — in a scenario where all optional services were to be provided by the Supplier).

The Authority reserves the right to commission additional services, as defined in the ITT, during the contract period as may be required at the Authority’s discretion, for the supply of additional resourcing where the requirements of the services necessitate the provision of resource in excess of the core services and may be sourced from the Supplier as ‘Optional Services’ or procured on a competitive basis from third party suppliers (depending on achieving best value for money).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Supplier Engagement Mtg will be held on 8 Dec 16 (9:30-11:30) — venue to be confirmed but will be in London. If you would like to attend this engagement, please send a message to the ICC Advisory email box (iccadvisory@dh.gsi.gov.uk), stating your intention to attend and the names of those attending by 6 Dec 16. Attendance will be limited to 2 people per organisation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/01/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/01/2017
Local time: 11:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Any questions regarding this ITT must be sent to the Authority using the Questions Template provided within the ITT and sent toiccadvisory@dh.gsi.gov.uk. All questions must be received by the deadline for receipt of clarifications which is 21.12.2016 at 10:00. All answers to questions will be shared by the Authority to potential providers using the Authority’s e-tendering portal. This procurement exercise will be completed via the Authority’s e-tendering portal, the Business Management System (‘BMS’). Potential Providers should visit https://www.gov.uk/government/organisations/department-of-health/about/procurement to register on BMS and download instructions on how to respond to this opportunity. BMS will contain all ITT documentation to download. All final responses must be submitted using BMS. The BMS reference number for this exercise is 60296. If you require assistance, please contact the Supplier Helpdesk on +44 1132545777 or supplier.helpdesk@dh.gsi.gov.uk. This helpdesk is available from 10:00 to 16:00, Monday to Friday excluding Bank Holidays.

Please note the duration specified in II.2 includes the optional extension.

The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The Authority may, at its sole discretion, modify the ITT by amendments in writing; extend the deadline for receipt of Tender Responses; or open one or more additional rounds of tendering.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.

In accordance with the Government’s policies on transparency, potential bidders should note that the Authority intends to publish the ITT document on Contracts Finder. The Authority also intends to publish any contract awarded, subject to possible redactions at the discretion of the Authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency

The costs of responding to the invitation to tender and participation in the procurement will be borne by each applicant.

This procurement is being carried out by the Department of Health and it is anticipated that the Department of Health will initially enter into the contract with the successful provider. The Department of Health, may, during the term of the contract or any extension, assign, novate or otherwise dispose of its rights, liabilities and obligations under the contract to an existing or to be established contracting authority or to a private body where such contracting authority or private body has been designated to perform the functions of the Department of Health in relation to the contract. Such bodies may include but are not limited to the NHS Business Services Authority and shall each be regarded as contracting authorities for the purpose of this procurement.

VI.4)Procedures for review

VI.4.1)Review body

Department of Health
79 Whitehall
United Kingdom
E-mail: iccadvisory@dh.gsi.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers.

That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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