NHS Supply Chain PACS Framework

NHS Supply Chain PACS Framework

Non-exclusive Framework Agreement for the supply to the NHS Supply Chain customer base via the direct route of: enterprise and departmental picture archiving systems and communications system (PACS).

United Kingdom-Normanton: Medical software package

2016/S 086-152288

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Jenny Moult
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7714041353
E-mail: jenny.moult@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

‘Enterprise and Departmental PACS and Information Systems (for example RIS) and Associated Goods and Services’.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: ‘Various locations in UK’.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 150

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

NHS Supply Chain seeks to establish a non-exclusive Framework Agreement for the supply to the NHS Supply Chain customer base via the direct route of: enterprise and departmental picture archiving systems and communications system (PACS) departmental information systems such as Radiology Information Systems (RIS) and associated goods and services.
The Framework shall include installation maintenance and servicing where applicable of the goods bought through the Framework Agreement and shall include but shall not be limited to the following:
— Image Management Solutions;
— Departmental Information Systems;
— Complementary Software;
— Clinical Document Management Solutions;
— Off Site Hosting;
— Complementary Hardware Products.
Related accessories and services shall be available for purchase under this Framework Agreement provided that they are an accessory that can be used in conjunction with the normal day to day use of the goods and services that are purchased under the Framework Agreement. Any related accessories or services must be purchased alongside goods and/or services listed under 1 of the lots and must fall within one of the CPV codes listed on this Contract Notice.
Examples of accessories options and services that may fall within the scope of this Framework Agreement include but shall not be limited to:
— Enterprise hardware;
— Client Software;
— Back-up devices and media;
— Professional services;
— Managed Service;
— Software only and professional services;
— Software and hardware and professional services;
— Hosted off-site;
— Configuration services;
— Asset marking;
— Deployment services;
— Maintenance services.
This procurement is split into 3 Lots:
Lot 1 — Clinical Software Solutions;
Lot 2 — Complementary Hardware Products;
Lot 3 — Hosting Solutions.

II.1.6)Common procurement vocabulary (CPV)

48180000, 30230000, 32342450, 33111200, 33111600, 48460000, 33197000, 48482000, 48170000, 48500000, 48210000, 48512000, 48300000,48600000, 48329000, 48613000, 48420000, 48814000, 48430000, 48814400, 48960000, 72227000, 72260000, 72512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases will be in the region of £183 000 000 however this is approximate only.
The figure below for the total estimated value over a term of 4 years is based on this initial expenditure and includes a forecast for growth.
’.
Estimated value excluding VAT: 600 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: ‘This Framework Agreement will have the option to extend incrementally for a further period of up to 24 months in addition to the initial 24 month period as set out in the Framework Agreement ’.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Clinical Software Solutions

1)Short description

The provision of a clinical software solution, or software that compliments a clinical application. This may include applications that solely manage data or data work-flows in support of clinical applications. For the avoidance of doubt these software applications will require a primary application to be in place and the said software applications supplied must integrate into the primary application using open standards such as HL7 (as updated from time to time) or an open application programme interface (API).

2)Common procurement vocabulary (CPV)

48180000, 48170000, 48210000, 48300000, 48329000, 48420000, 48430000, 48460000, 48482000, 48500000, 48512000, 48600000, 48613000,48814000, 48814400, 48960000, 72227000, 72260000, 72512000

3)Quantity or scope

‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases will be in the region of 150 000 000 GBP however this is approximate only.
The figure below is for the total estimated value based on this initial expenditure and includes a forecast for growth.
Appointment within the Lot will be made on a Line by Line basis and all Suppliers who meet the minimum requirements which are set out in the Invitation to Tender and who reach over a score of 40 % will be appointed to that Line within the Lot. Applicants should note that they may therefore be appointed for one or a number of the Lines across this Lot and should refer to the Invitation to Tender for further information in respect of this.’.
Estimated value excluding VAT: 495 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

‘NUTS Code: UK’.

Lot No: 2 Lot title: Complementary Hardware Products

1)Short description

The provision of hardware that supports the delivery of a clinical application, this could be IT related equipment or specific furniture to support clinical delivery for the application (e.g.)reporting tables, computer on wheels etc.,), Diagnostic Displays, Dual 5 mega pixel mono chrome pair including graphic card, IT related hardware to support the delivery of clinical applications,

2)Common procurement vocabulary (CPV)

33197000, 30230000, 32342450, 33111200, 33111600

3)Quantity or scope

‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases will be in the region of 3 000 000 GBP however this is approximate only.
The figure below is for the total estimated value based on the initial expenditure and includes a forecast for growth.
Appointment within the Lot will be made on a Line by Line basis and all Suppliers who meet the minimum requirements which are set out in the Invitation to Tender and who reach over a score of 50 % will be appointed to that Line within the Lot. Applicants should note that they may therefore be appointed for one or a number of the Lines across this Lot and should refer to the Invitation to Tender for further information in respect of this.’.
Estimated value excluding VAT: 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

‘NUTS Code: UK’.

Lot No: 3 Lot title: Hosting Solutions

1)Short description

The provision of off-site hosting services for data, data warehousing solutions, application hosting and hardware and data.

2)Common procurement vocabulary (CPV)

48613000, 48329000, 48600000, 48814000, 48814400, 48960000, 72260000, 72512000

3)Quantity or scope

‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases will be in the region of £30 000 000 however this is approximate only.
The figure below for the total estimated value is based on that initial expenditure and includes a forecast for growth.
Appointment within the Lot will be made on a Line by Line basis and all Suppliers who meet the minimum requirements which are set out in the Invitation to Tender and who reach over a score of 50 % will be appointed to that Line within the Lot. Applicants should note that they may therefore be appointed for one or a number of the Lines across this Lot and should refer to the Invitation to Tender for further information in respect of this.
’.
Estimated value excluding VAT: 100 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

‘NUTS Code: UK
’.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

‘Parent company or other guarantees may be required in certain circumstances. Further details of any guarantees will be provided at the point of order where appropriate’.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

‘Please see tender documents’.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

‘The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability’.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: ‘The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful Suppliers to comply with the NHS Supply Chain Code of Conduct
’.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: ‘This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

REGISTRATION
1.

Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2.
If not yet registered:
— Click on the “Not Registered Yet” link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
PORTAL ACCESS
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

— Click on the “Supplier Dashboard” icon to open the list of new procurement events.
EXPRESSION OF INTEREST
— View Contract Notice content by clicking on the “VIEW NOTICE” button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the “EXPRESS INTEREST” button.
— To start the response process after the expression of interest has been done select the “My Active Opportunities” option and click on the “Apply” button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.
HEADER LEVEL REQUIREMENTS:
— Applicants are required to read all Framework Header Documents which can be accessed using the “NHS SC HEADER DOCUMENTS” button which is located in the “SELECT FRAMEWORK” tab
Please see section 6 of the Invitation to Tender document for information about how to submit your tender response.’.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

“FAG000016292”
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 190 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.6.2016 – 9:00

Place:

As in above mentioned I.1

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: ‘Only the NHS Supply Chain contract owner or delegate
’.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

‘Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Applicants should refer to the Invitation to Tender for details of the scoring process to be used to assess the Suppliers to be appointed to the Framework Agreement. NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 150 reach the minimum score for appointment which is set out in the
Invitation to Tender.
Applicants should note that appointment to the Framework Agreement will be made on a line by line basis and Applicants may bid for one more than one or all of the lines within a Lot. Further details in respect of this are set out in the Invitation to Tender.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
The Framework Agreement will be between NHS Supply Chain and the Supplier however
1) NHS Supply Chain;
2) any NHS Trust;
3) any other NHS entity;
4) any government department agency or other statutory body (for the avoidance of doubt including local authorities) and/or 5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework.
The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt and notwithstanding the estimate indicated at II.2.1 NHS Supply Chain does not guarantee any level of purchase through the framework and advises Applicants that the framework shall be established on a non-exclusive basis.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest participating or tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

’.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Not applicable

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ‘Appeals to be lodged in accordance with the Public Contracts Regulations 2015 (as amended)
’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.4.2016

 

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