NHS Supporting Technologies and Infrastructure Services Tender
A single contract for the delivery of supporting technologies and infrastructure services (only), which will include transformation services for the replacement of legacy systems.
United Kingdom-Newcastle upon Tyne: IT services: consulting, software development, Internet and support
Section I: Contracting authority
I.1)Name and addresses
Stella House, Goldcrest Way, Newburn Riverside Business Park
Newcastle upon Tyne
Contact person: Procurement Lead
NUTS code: UK
Internet address(es):Main address: http://www.nhsbsa.nhs.uk/
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement
I.4)Type of the contracting authority
Section II: Object
NHS Supply Chain Future Operating Model — Supporting Technologies and Infrastructure Services.
II.1.2)Main CPV code
II.1.3)Type of contract
A contract between the Authority and its incumbent Supplier relating to the procurement and supply of goods and services across the NHS, together with supporting information and communication technology services (‘ICT services’) is due to expire on 30 September 2018.
In the re-procurement of the services delivered by the current contract, the Authority is disaggregating the ICT services from the procurement and supply of goods. In this procurement exercise, the Authority is seeking to award a single contract for the delivery of supporting technologies and infrastructure services (only), which will include transformation services for the replacement of legacy systems.
The Authority will set up an Intelligent Client Co-ordinator (‘ICC’) to fulfil the contract management role and act on behalf of NHS Customers and the Authority. There will be an obligation in the contract for the appointed supplier to enter into a novation agreement with the Authority and the ICC if required.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The procurement is being conducted via the competitive dialogue procedure under Regulation 30 of the Public Contract Regulations 2015 and it is anticipated that 6 potential providers will be invited to submit outline solutions and 4 potential providers will be invited to submit final tenders. The services that are required can be briefly described as:
— Transition services — to transfer all current services and systems (including novating contracts as required) to the successful supplier on or before the 30.9.2018.
— Business as Usual services — to provide continuity of the transitioned services (as set out in the Authority’s requirements).
— Transformation services — to enhance existing legacy systems and services (as requested by the Authority) during the contract period. Three transformation projects have been identified by the Authority, but additional projects may be added.
The three projects are:
1) A new Integration platform;
2) Replacement of the warehouse management; and
3) A new order management (RESUS) systems.
It is anticipated that dialogue will be concentrated on transformation services. The dialogue may be conducted in successive stages leading to submission of a final tender.
Details of the services required are in the procurement documents.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
See procurement documents.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
As stated in the procurement documents.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
As stated in the procurement documents.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The contract will be executed by the Authority, although the procurement is being conducted by the Department of Health on behalf of the Authority. The cost estimates provided in Sections II.1.5 and II.2.6 are the maximum sums payable over 72 month period (a four (4) year contract term with a two year (2) extension).
Potential providers should note that over the period of the contract, the supplier may be required to provide the services to other agencies, such as NHS trusts, other NHS entities, other UK government department agencies or other statutory bodies and/or private sector providers of NHS funded care.
The Authority is publishing the draft procurement documents through its e-sourcing portal, however, it reserves the right to reissue these documents with any refinements at the commencement of the dialogue phase.
Any questions regarding this notice must be sent to the Authority using the Clarification Question Submission Template provided as part of the procurement documents and sent to firstname.lastname@example.org.
All questions must be received by the deadline for receipt of clarifications (as stated in the procurement documents). Responses to questions will be shared by the Authority to potential providers using the Authority’s e-Sourcing Portal (commercially sensitive questions/responses may be provided only to the relevant potential provider). This procurement exercise will be conducted via the Department of Health’s e-Sourcing Portal. Potential providers should visit http://www.gov.uk/government/organisations/department-of-health/about/procurement to register on the e-Sourcing Portal and download instructions on how to response to this opportunity.
The e-Sourcing Portal will contain all of the procurement documentation (including the Contract). All responses and final tenders must be submitted using the e-Sourcing Portal. The e-Sourcing Portal reference number for the Selection Phase of this exercise is: EOI 60426.
If you require assistance please contact the Supplier Helpdesk on +44 1132545777 or email@example.com. This helpdesk is available from 10:00 to 16:00, Monday to Friday excluding Bank Holidays.
Please note that the Department of Health is in the process of changing its e-tendering system and may change the e-sourcing tool during this procurement. The DH will try to minimise the impact this will have on the procurement and all potential providers will be kept informed of any changes.
The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract(s) by alternative means if it appears that it can be more advantageously procured by alternative means. The Authority may, at its sole discretion, modify the procurement documents (including any part of them) by amendments in writing, including extending the deadline for receipt of responses and/or final tenders (as permitted by the Public Contract Regulations 2015).
All responses and final tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
The Authority intends to publish any contract awarded, subject to possible redactions at the discretion of the Authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency.
The costs of responding to any procurement document and/or participation in the procurement will be borne by each potential provider.
The Authority will incorporate a ten (10) calendar day standstill period at the point information about the actual award of the contract is communicated to tenderers.
That notification will provide information on the award decision.
The standstill period provides time for unsuccessful tenderers to challenge the award decisions before the contract is entered into. The Public Contracts Regulations 2015 provide remedies under statute for aggrieved parties.
VI.4.4)Service from which information about the review procedure may be obtained
80 London Road
VI.5)Date of dispatch of this notice: