NIPS Prison Record Information System Market Sounding

NIPS Prison Record Information System Market Sounding

As part of the preparation, Central Procurement Directorate is running a Market Engagement on behalf of the NIPS, and are inviting suitably qualified and experienced bidders who may have an interest in this project.

United Kingdom-Belfast: Software package and information systems

2016/S 089-158386

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Prison Service
C/O 303 Airport Road West
Contact point(s): ict.cpd@dfpni.gov.uk
BT3 9EB Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NIPS Prison Record Information System (PRISM) Market Sounding Exercise.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

As part of the preparation, Central Procurement Directorate (CPD) is running a Market Engagement on behalf of the NIPS, and are inviting suitably qualified and experienced bidders who may have an interest in this project to complete the attached questionnaire at Appendix A to assist NIPS gain a better understanding of the feasibility of their requirements, the most appropriate approach, the capacity of the market to deliver and any possible risks or issues that may not have previously been considered. In responding, you should understand that detailed and lengthy submissions are not necessary at this stage. Nonetheless, we welcome any pertinent information on your company’s capability and views on an approach to the provision of a range of required services. This document sets out the objectives of the exercise, provides background information and outlines the scope of services to be provided by prospective suppliers. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and NIPS. Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. The NIPS shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred) regardless of the outcome of the Market Engagement. The next stage in the process will be to initiate the procurement through notification in the Official Journal of the European Union (OJEU), which is planned to commence late 2016. “Please Note: All Completed Questionnaires must be submitted via The Clarification Message Function before 15:00 on 20.5.2016”.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48600000, 48800000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As part of the preparation, Central Procurement Directorate (CPD) is running a Market Engagement on behalf of the NIPS, and are inviting suitably qualified and experienced bidders who may have an interest in this project to complete the attached questionnaire at Appendix A to assist NIPS gain a better understanding of the feasibility of their requirements, the most appropriate approach, the capacity of the market to deliver and any possible risks or issues that may not have previously been considered.
In responding, you should understand that detailed and lengthy submissions are not necessary at this stage. Nonetheless, we welcome any pertinent information on your company’s capability and views on an approach to the provision of a range of required services.
This document sets out the objectives of the exercise, provides background information and outlines the scope of services to be provided by prospective suppliers. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and NIPS.
Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. The NIPS shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred) regardless of the outcome of the Market Engagement.
The next stage in the process will be to initiate the procurement through notification in the Official Journal of the European Union (OJEU), which is planned to commence late 2016.
“Please Note: All Completed Questionnaires must be submitted via The Clarification Message Function before 15:00 on 20.5.2016”.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

282639

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.5.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.5.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD Representatives.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Objectives of the Market Engagement Exercise
The objectives of this exercise are to:
— Gain initial supplier awareness, engagement and opinion;
— Provide confidence around viability of concept;
— Gain insight to the market possibilities and potential innovative solutions;
— Understand risks and issues not previously considered;
— Inform the Outline Business Case;
— Inform the Procurement Strategy; and
— Prevent the department from advertising an unachievable project at Official Journal of the European Union (OJEU) stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.5.2016

 

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