Non Emergency Patient Transport Tender London

Non Emergency Patient Transport Tender London

The Royal Free London NHS Foundation Trust is seeking a partner to assist in providing our non emergency patient transport. This may be in the form of a managed service or joint venture partnership.

UK-London: Patient-transport vehicles

2013/S 020-031286

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Free London NHS Foundation Trust
Pond Street
Contact point(s): https://tactica-live.advanced365.com/royalfree
For the attention of: Sandy Mehta
NW3 2QG London
UNITED KINGDOM
Telephone: +44 2077940500
E-mail: sandy.mehta@nhs.net
Fax: +44 2072885715

Internet address(es):

General address of the contracting authority: http://www.royalfree.nhs.uk/

Address of the buyer profile: https://tactica-live.advanced365.com/royalfree

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SUP2848 – Non Emergency Patient Transport
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: The Royal Free London NHS Foundation Trust, Pond Street, London NW3 2QG.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Royal Free London NHS Foundation Trust is seeking a partner to assist in providing our non emergency patient transport. This may be in the form of a managed service or joint venture partnership. This contract will be open to the following NHS Trusts:
— The Whittington NHS Trust;
— North Middlesex University NHS Trust;
— Barnet and Chase Farm Hospitals NHS Trust;
— Moorefields Eye Hospital NHS Foundation Trust;
— Great Ormond Street Hospital for Children NHS Foundation Trust.
II.1.6)Common procurement vocabulary (CPV)

34114122, 60130000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of this project will include all Non Emergency Patient Transport and other transport related requirements.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Non emergency patient transport – Royal Free London NHS Foundation Trust

1)Short description
The supply of transport services to the Royal Free London NHS Foundation Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of non emergency patient transport via a patient ambulance or car service.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Non emergency patient transport – The Whittington NHS Trust
1)Short description
The supply of transport services to the Whittington NHS Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of non emergency patient transport via a patient ambulance or car service.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Non emergency patient transport – North Middlesex University Hospital NHS Trust
1)Short description
The supply of transport services to the North Middlesex University Hospital NHS Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of non emergency patient transport via a patient ambulance or car service.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: High dependency transport, secure transprot and bariatric transport – The Royal Free London NHS Foundation Trust
1)Short description
The supply of transport services to the Royal Free London NHS Foundation Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of high dependency, secure and bariatric non emergency transport services.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: High dependency and bariatric transport – The Whittington NHS Trust
1)Short description
The supply of transport services to the Whittington NHS Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of high dependency and bariatric non emergency transport services.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: High dependency transport, secure transprot and bariatric transport – North Middlesex University Hospital NHS
1)Short description
The supply of transport services to North Middles University Hospital NHS Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of high dependency, secure and bariatric non emergency transport services.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Demand Managemt Provider – The Royal Free London NHS Foundation Trust
1)Short description
The supply of transport services to the Royal Free London NHS Foundation Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of transport demand management services.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Demand Managemt Provider – The Whittington NHS Trust
1)Short description
The supply of transport services to the Whittington NHS Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of transport demand management services.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Demand Managemt Provider – North Middlesex University Hospital NHS Trust
1)Short description
The supply of transport services to North Middlesex Unicersity Hospital NHS Trust.
2)Common procurement vocabulary (CPV)

34114122, 60130000

3)Quantity or scope
The supply of transport demand management services.
Estimated value excluding VAT:
Range: between 3 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SUP2848.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 – 10 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All Espressions Of Interest, Tender submissions and communication must be made via the Procurement Shared Service E-Tendering system located at: https://tactica-live.advanced365.com/royalfree

The Pre Qualification Questionnaire (PQQ) is available on Tactica once you have registered your interest in this tender. The PQQ must be completed in full by 27.2.2013. Failure to comply with these instructions may result in your expression of interest being rejected.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Procurement Shared Service
Level 2 Kenwood Wing, The Whittington Hospital, Magdala Avenue
N19 5NF London
UNITED KINGDOM
E-mail: sandy.mehta@nhs.net
Telephone: +44 2072885907
Internet address: http://www.whittington.nhs.uk/pss
Fax: +44 2077940500

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2013

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