Non-Exclusive Term Contract for General Engineering

Non-Exclusive Term Contract for General Engineering

The Services of Consultants required under this Framework shall predominantly relate to issues arising from past mining activities.

UK-Mansfield: engineering services

2012/S 158-264433

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coal Authority
200 Lichfield Lane
For the attention of: Steve Pilsworth
NG18 4RG Mansfield
UNITED KINGDOM
Telephone: +44 1623637330
E-mail: stevepilsworth@coal.gov.uk
Fax: +44 1623622072

Internet address(es):

General address of the contracting authority: http://coal.decc.gov.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Environment
Other: Provision of service and information in respect of past coal mining
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Non-Exclusive Term Contract for General Engineering.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK: England, Scotland & Wales.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)
The Services of Consultants required under this Framework shall predominantly relate to issues arising from past mining activities. This includes, but is not limited to, the breach of contaminated mine water onto land or water courses, mining spoil waste tips, contaminated land, subsidence and surface hazards. The Framework is separated into Lots which reflect areas of expertise required.
All Lots may require the following common services/deliverables:
— soundly based technical reports,
— support at litigation/arbitration procedures as an expert witness,
— contract procurement and production of contract and tender documentation,
— contract management and administration,
— management and supervision of contractors,
— attendance at meetings,
— working knowledge of relevant legislation and best practice and liaison with relevant statutory authorities,
— general advice.
The Authority reserves the right to award the Framework Contract to a suitable number of consultants to ensure that geographical areas and each of the areas of expertise stated below have sufficient service coverage.
The geographical scope of these Services includes the former mining areas of England, Scotland and Wales.
The Framework may also be used to undertake projects not related to coal mining and these projects may fall outside of the coalfield regions.
There is no guarantee of the value of services which may be required under this framework.
II.1.6)Common procurement vocabulary (CPV)

71300000, 45111240, 71240000, 71332000, 71312000, 71351914, 71334000, 71319000, 71320000, 71330000, 72224000, 71322000, 71317210, 90713000, 71311000, 71351200, 71520000, 71310000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Civil & Structural Engineering

1)Short description
Investigation of causes of failure, assessment of condition, quantification of damage, provision of cost effective design solutions and the supervision of construction or remedial works for:
— Roads and Bridges,
— Railways,
— Water supply and reclamation systems,
— Mains drainage and sewage treatment systems,
— Canals and rivers,
— Reservoirs,
— Canals and rivers,
— Chemical process plant,
— Mineral handling systems,
— Housing (domestic),
— Public buildings (hospitals, schools, churches etc.),
— Manufacturing units,
— Commercial / retail premises,
— Ground collapses,
— MinewaterMine water Treatment Schemes,
— Tip Monitoring & Inspection.
2)Common procurement vocabulary (CPV)

71300000, 71311000, 71312000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Geophysics
1)Short description
Geophysical surveys of shallow mining features and seismic surveys.
Non intrusive surveys of shallow mining features.
2)Common procurement vocabulary (CPV)

71300000, 71351000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 3 Lot title: Hydrogeology
1)Short description
Assessment of the consequences of the cessation of mining or the pumping of mine water.
Assessment and proposals for prevention / treatment of ground water contamination.
Assessment of probability and quantity of water inflow into mine workings.
Assessment and evaluation of mine water discharges and study of possibility of hydraulic connections between closed or abandoned mines.
Preparation of computer-generated flow models.
2)Common procurement vocabulary (CPV)

71300000, 71351900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Borehole Services
1)Short description
Options studies will be required to identify proposed borehole installations with various objectives including:
— monitoring of mine water,
— abstraction of mine water,
— monitoring of mine gases,
— venting of mine gases.
Factors to be considered:
A wide search area may be applicable, e.g. 10km by 10km, so an efficient process of selecting options is required.
Underground aspects: generally to be assessed by using Coal Authority mining information (mine plans, or digitised seam data); including underground target, size, nature, and depth; strata structure, faults, and dip, likelihood of significant deviation from vertical compared with required accuracy; connectivity required; geology, especially in proximity of target; presence of aquifer strata, and old workings necessitating additional sets of grouted casings.
Surface aspects: generally to be assessed during a site visit; avoidance of topographic depressions, or other marshy ground, which may result in flooding of new borehole, ease of access, proximity to properties, services (overhead or buried); security issues; environmental risk factors, e.g. nearby watercourses, ecology, possibility of contaminated soils etc.
2)Common procurement vocabulary (CPV)

71300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 5 Lot title: Archaeological Services
1)Short description
Advise on the likely archaeological implications of a proposed development and draw up mitigation strategies and specifications.
Liaise with County Archaeology Officers, English Heritage Inspectors and the planning authorities.
Provide Environmental Statements, Heritage Management Plans, Conservation Plans and Scoping Studies.
2)Common procurement vocabulary (CPV)

71300000, 71351914

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 6 Lot title: Estate Management
1)Short description
Ensure that there is a full reconciliation between asset schedules, physical records, and deeds, in order that an appropriate property database of the Properties can be established and maintained. Establish and maintain the same.
General supervision and management of the tenants and all properties.
2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 7 Lot title: Reservoir Engineering
1)Short description
Provision of advice in respect of the Reservoirs Act and the services of a Reservoir Engineer.
2)Common procurement vocabulary (CPV)

71300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 8 Lot title: Environmental Services
1)Short description
Provide advice to the Authority on Ecological matters and be qualified to undertake ‘protected species’ surveys in relation to the Authority’s work.
Assessment of the environmental impact of any proposed works at any site with the ownership or remit of the Authority.
Ability to perform Environmental audits on a variety of sites (including mine related) and environmental reporting.
Provide advice on environmental systems and implementation, environmental legislation and best practice.
Environmental auditing of the Authority’s contractors and consultants.
2)Common procurement vocabulary (CPV)

71300000, 71313000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 9 Lot title: Planning Services
1)Short description
General planning advice in relation to mining legacy and our landholdings;
Preparation of planning scoping/feasibility studies for potential future development schemes;
Negotiation with Local Planning Authorities regarding Permitted Development Rights;
Community consultation events on development schemes.
Preparation and submission of Planning Applications including those requiring Environment Statements;
Preparation of the necessary written evidence and statements together with attendance at Planning Appeals;
Preparation and submission of Development Plan representations on behalf of The Coal Authority as a consultee.
2)Common procurement vocabulary (CPV)

71200000, 71240000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 10 Lot title: Electrical & Mechanical Engineering
1)Short description
Design of mechanical and electrical installations and assessment of existing installations.
Advice on installation and maintenance of buildings mechanical and electrical systems.
Shall be competent to provide the necessary mechanical and electrical engineering services associated with the mining industry, in particular knowledge of operation and maintenance of pumping stations and systems.
As the authority operates mine fan gas stations mine environment expertise, incorporating mine gas control and ventilation expertise.
2)Common procurement vocabulary (CPV)

71300000, 71334000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 11 Lot title: Mine Water Treatment Schemes – Feasibility, Design & Supervision
1)Short description
Ground investigation works, site surveys and litigation (topographic surveys etc.),
Operation and maintenance of the Authority’s Pumping Stations and historic liablility sites, landscaping and aaftercare works for minewater treatment schemes, scientific services (water quality testing), drilling grouting contractors, fencing and remediation.
Minewater remediation schemes design guidance.
Settlement Ponds.
Reed Beds.
Transfer Pipelines.
Pumping Facilities.
2)Common procurement vocabulary (CPV)

71300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 12 Lot title: Land Drainage: Agricultural & Specialist
1)Short description
Investigation, assessment of condition and preparation of remedial drainage schemes for agricultural land.
Inspection, assessment of condition, design / supervision of remedial works to pumping stations, including calculation of commuted sums where applicable.
Assessment, design and implementation of construction works for rivers and canals, irrigation and sewage schemes including storm water attenuation.
Inspection, assessment of condition, and maintenance of sedimentation ponds, flow balancing ponds and wetland schemes, and design / supervision of new facilities, where applicable.
2)Common procurement vocabulary (CPV)

71300000, 71310000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 13 Lot title: Health & Safety
1)Short description
The Authority employs an in house CDM Co-ordinator and a Safety, Health and Environment Advisor who undertake health and safety audits on the Authority’s sites. This Lot is therefore limited to when the Authority needs additional resources, such as Contractor audits for its major construction based contracts.
A practitioner’s knowledge of Safety, Health and Environmental Legislation, the ability to act as CDM Co-ordinator in accordance with the CDM Regulations 2007 and provide specialist advice on safety, health and environmental matters.
2)Common procurement vocabulary (CPV)

71300000, 71317200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 14 Lot title: 14. Blaencwm Landslide, associated Tips and Surrounding Coal Authority Property
1)Short description
Commission surveys of movement markers, oversee contract surveyor and process monitoring readings at revised intervals, three times per year (October, February and April).
Conduct site inspections three times a year aligned to monitoring surveys.
Process monitoring readings and report three times a year to The Coal Authority on results of monitoring and inspections. This includes data from remote monitoring which needs to be transferred from the remote monitoring machine and re-plotted. Copy the report to Forestry Commission, RCTCBC, National Assembly for Wales and the MP.
Conduct hazard inspections and report twice a year (May and November) to The Coal Authority using standard reporting tools. Liaise with The Coal Authority’s project management consultants as required.
2)Common procurement vocabulary (CPV)

90000000, 90532000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No special deposits or guarantees are required other than those implicitly required in the performance of the services and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The main financing and payment arrangements will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal form is required.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Detailed within the Expression of Interest and Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://coal.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of 3 years accounts, where publication of the accounts is required under the law of the country in which the economic operator is established;
(c) a statement undertaking’s overall turnover and where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available depending on the date on which the undertaking was set up or the economic operator started trading. See relevant pre-qualification questionnaire available from Http://www.coal.bravosolution.com.

Minimum level(s) of standards possibly required: As detailed in the Expression of Interest documentation.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary required on the technical and professional ability for evaluation for the delivery of the services covering skills; efficiency, experience and reliability. See the relevant questionnaire available from http://www.coal.bravosolution.com.

Minimum level(s) of standards possibly required:
As detailed in the Expression of Interest documentation.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 15
Objective criteria for choosing the limited number of candidates: Organisations expressing an interest in the contract will be required to complete a pre-qualification questionnaire and will be evaluated on the information requested which is in accordance with the Public Contracts Regulations 2006, SI 2006 No. 5 and the Public Contracts (Ammendment) Regulations 2009 (SI 2009/292). The information requested will be assessed in line with the services required which are detailed in the Expression of Interes documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CA18/2311
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 145-242498 of 31.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.9.2012 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
12.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. Participants must express interest and submit a completed Pre-Qualification Questionnaire (PQQ) using the Coal AuthorityeSourcing portal that can be accessed at http://www.coal.bravosolution.com. Instructions to Express Interest:

1. Log onto the the Coal Authority eSourcing Portal: http://coal.bravosolution.com.

2. Click the Click here to register link.
3. Accept the terms and conditions and click continue.
4. Enter your correct business and user details.
5. Note the username you chose and click Confirm when complete.
6. You will receive an email with your unique password.
7. Login to the portal with the username/password.
8. Click the Open Access PQQs link.
9. Click on the name of the PQQ to display information about this opportunity.
10. Click on the Express Interest button (NOTE: This will move the PQQ from the open area into your My PQQs section.
11. Click the name of the PQQ to display information about this opportunity.
12. You can now access any attachments by clicking the Attachments button.
13. You can now choose to Reply or Reject.
14. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require further assistance, please contact our Helpdesk operated by BravoSolution. Help desk is available on: email: help@bravosolution.co.uk Freephone +44 8000112470

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that informationhas to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should required from the address stated in Part I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) & the Public Contracts (Ammendments) Regulations 2009 (SI 2009/292) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Norther Ireland and Wales). Any such action must be bought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2012

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