Non-Tactical Training Maintenance and Support Services for Ministry of Defence

Non-Tactical Training Maintenance and Support Services for Ministry of Defence

1. The Ministry of Defence has a further requirement for the provision of non-tactical Training, Maintenance and Support Services (TMASS) for the Director General Army Recruiting and Training (DG ART) at the Armour Centre in Bovington, Dorset.

United Kingdom-Andover: Technical training services

2014/S 240-422774

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C
Army Headquarters, IDL 437, Zone 8, 2nd Floor, Ramillies Bldg, Monxton Road
Contact point(s): Army Procurement 3
For the attention of: Debbie Lungley
SP11 8HJ Andover
UNITED KINGDOM
Telephone: +44 1264381978
E-mail: defcomrclcc-armyhq-proc3-c1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Training, Maintenance and Support Services (TMASS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services

NUTS code UKK2

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Technical training services. Specialist training services.
1. The Ministry of Defence has a further requirement for the provision of non-tactical Training, Maintenance and Support Services (TMASS) for the Director General Army Recruiting and Training (DG ART) at the Armour Centre in Bovington, Dorset. The requirement is to provide TMASS to enable the delivery of Armoured Vehicle (AV) trained personnel to Defence.
2. The requirement is likely to include, but is not necessarily limited to, the provision of the following services:
i. Instruction and training support services at three AV training schools, covering Driving and Maintenance (D&M), Gunnery and Communications Information Systems (CIS).
ii. Maintenance and support services for tracked and wheeled AVs. This may be subject to change during the course of the contract and accordingly will need to be priced separately.
iii. Motor Transport Services. This may be subject to change during the course of the contract and accordingly will need to be priced separately.
iv. Management of the Precision Gunnery Training Equipment (PGTE) and CIS BOWMAN Buildings.
v. Technical and General Stores Support.
vi. Ammunition Compound Services.
vii. Miscellaneous Infrastructure Support Services (e.g. Sports and Physical Training Support, Life Guard Services, Carpentry and General Labouring Services).
viii Contract Management and Administration.
The Authority reserves the right to remove or amend any of the above requirements during the tender or contract phase.
3. The Contract will embrace the principles of partnering, including gain share and training innovation initiatives to improve training delivery and learning experiences will be required. This is expected to lead to cost savings over the course of the contract.
4. The anticipated contract duration is between 3 and 5 years with additional option years.
5. Contract award is anticipated in November 2015 with delivery commencing on 1.4.2016.

II.1.6)Common procurement vocabulary (CPV)

80531200, 80510000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Based on past statistics, it is estimated that there will be approximately 1 500 students on 200 courses a year which equates to 37 000 training days. For the avoidance of doubt, these are estimated figures only and changes up or down may occur during the course of the contract.
Estimated value excluding VAT:
Range: between 45 000 000 and 48 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This contract duration is anticipated to be for 3 years plus 2 option years. However, based on a value for money judgement the Authority may choose to award the contract for 5 years plus 2 option years. The exact duration of this contract will be confirmed at contract award. Notifications of take up of any option periods will be outlined in the Invitation to Tender documents.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Any resulting contract may include a Security Aspects Letter (SAL). The Authority reserves the right to amend any condition related to security of the information to reflect any changes in national law or government policy. If any contract documents are accompanied by a SAL, the Authority reserves the right to amend the terms of the SAL to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The Authority’s opinion is that TUPE obligations are a possibility. The service is currently undertaken by Babcock Land Limited.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 10
Objective criteria for choosing the limited number of candidates: It is the Authority’s intention to invite 5 suppliers and no more than 10 suppliers to tender. If more than 10 suppliers meet the minimum selection criteria, the Authority intends to invite the 10 highest scoring suppliers to tender for the requirement.
Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this notice. Responses to all questions in Part 1 of the DPQQ will be marked on a Pass/Fail basis. Suppliers who are assessed as having failed any of the questions may not be invited to tender for the requirement. Any unanswered questions could result in down selection unless a valid explanation is provided. Suppliers are advised to e-mail the relevant Commercial Officer with reasons why any question in the DPQQ has not been answered.
Part 1 Form D — The supplier’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the supplier in response to Part 1 Form D will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include:
— Turnover,
— Profitability,
— Liquidity and Working Capital,
— Debt,
— Cash Flow.
The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group.
In addition to the information provided, the Authority may use information from sources such as, but not limited to, Avention and Companies House for assessment. The supplier is required to provide a response to serial 4.2.1 unless there are reasons for not doing so in which case supplier must provide the reasons for not doing so and provide a response to 4.2.2. If a response to 4.2.2 is not provided then reasons for not doing so and a response to 4.2.3 should be provided. A response to 4.2.4 should be provided if the supplier can not provide a response to 4.2.1-4.2.3 and accompanied with reasons for doing so.
When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements.
The Authority’s opinion may be validated using Companies House and credit agencies such as Company Watch. Suppliers may be asked to provide further information.
If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking.
Pass — A low or medium financial risk assessment as evaluated by the Authority.
Fail — A high unacceptable level of financial risk as evaluated by the Authority or supplier has not provided appropriate evidence.
Questions in Part 2 of the DPQQ will be scored using the weighting and marking scheme as detailed in the DPQQ and the supporting document entitled ‘20141208-DPQQ Part 2 Form F questions for TMASS’. Suppliers who do not achieve the minimum scores required may not be invited to tender for the requirement.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ArmyHQ3/00025

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 153-275541 of 12.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the www.Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Electronic Trading — Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com

The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 6T343MJC8Y.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by e-mailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-2014128-DCB-6213100.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C
IDL 437, Zone 8, Army Headquarters, Ramillies Building, Monxton Road
SP11 8HJ Andover
UNITED KINGDOM
E-mail: defcomrclcc-armyhq-proc3-c1@mod.uk
Telephone: +44 1264381978

Body responsible for mediation procedures

Ministry of Defence, C&C

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, C&C

VI.5)Date of dispatch of this notice:

8.12.2014

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