North Wales Police Grounds Maintenance Contract
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both themselves and the NWFRS.
United Kingdom-Colwyn Bay: Grounds maintenance services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
North Wales Police on behalf of the Police and Crime Commissioner for North Wales
Force Headquarters, Glan-y -don, Abergele Road, North Wales
Contact point(s): Procurement Department
LL29 8AW Colwyn Bay
Telephone: +44 1492804247
General address of the contracting authority: http://www.north-wales.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33183
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Colwyn Bay, North Wales.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
NWP/21911- Contract for the Provision of Grounds Maintenance.
Services to both North Wales Police (NWP) and the North Wales Fire and Rescue Service (NWFRS).
Contract Period is for 2 years commencing May 2015 with the option to extend for a further 2 years in multiples not exceeding 12 months
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both themselves and the NWFRS. The preferred option is a single supplier to provide the service across the whole geographic area but consideration may be given to awarding to more than 1 supplier by regional area if it is economically advantageous. If this were to be considered it would be in 3 areas Western, Central and Eastern.
The NWP property portfolio comprises of approximately 60 properties.
The NWFRS property portfolio comprises of approximately 50 properties.
The Force and Service will require the successful contractor to be able to evidence both their experience and best practice in the areas of horticulture, arboriculture, landscaping and grounds maintenance and the ability to undertake programmed work.
Please note this tender exercise is being undertaken via the EU Supply e tendering portal at:
https://uk.eu-supply.com/login.asp?B=BLUELIGHT Potential suppliers should register free of charge at this site to enable the downloading of the relevant tender documents. Please note that NO correspondence will be entered into outside of this.
Documents available until 7.12.2015
Last date for Questions 9.12.2015
Closing / Return Date 12:00 Friday 11.12.2015.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 120 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All payments will be made in Pounds Sterling. However the PCC reserves the right to pay in Euro should it so wish to at a future date.
The PCC shall pay undisputed sums due to the Contractor in cleared funds within 30 days of receipt and agreement of invoices, submitted monthly in arrears, for work completed to the satisfaction of the PCC. All invoices must be clearly marked with the relevant order number. The PCC will not pay any invoice that has an outstanding credit note against it.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Contractors must Evidence of relevant insurances, including Professional Indemnity Insurance.
III.1.4)Other particular conditions
Description of particular conditions: Conditions in accordance with the contract documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering;
l) or any other mandatory requirement of this particular contract as set out in the documentation.
Registration of your company details, free of charge, is required at http://www.bluelight.gov.uk in order to participate in this procurement.
The supplier guide will give all the necessary information needed to register and how to respond to the Notice.
Please advise expression of interest and respond to the Invitation to Tender (ITT) or any Associate PQQ document via the Bluelight portal.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk
Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
Body responsible for mediation procedures
A neutral adviser or mediator shall be chosen by agreement between the parties
Internet address: http://www.cedr.co.uk
VI.5)Date of dispatch of this notice: