North Wales Police Grounds Maintenance Contract

North Wales Police Grounds Maintenance Contract

North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both themselves and the NWFRS.

United Kingdom-Colwyn Bay: Grounds maintenance services

2015/S 213-389218

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Wales Police on behalf of the Police and Crime Commissioner for North Wales
n/a
Force Headquarters, Glan-y -don, Abergele Road, North Wales
Contact point(s): Procurement Department
LL29 8AW Colwyn Bay
UNITED KINGDOM
Telephone: +44 1492804247
E-mail: procurement@nthwales.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.north-wales.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33183

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13769&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Colwyn Bay, North Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NWP/21911- Contract for the Provision of Grounds Maintenance.
NWP/21911- Contract for the Provision of Grounds Maintenance.
Services to both North Wales Police (NWP) and the North Wales Fire and Rescue Service (NWFRS).
Contract Period is for 2 years commencing May 2015 with the option to extend for a further 2 years in multiples not exceeding 12 months
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both themselves and the NWFRS. The preferred option is a single supplier to provide the service across the whole geographic area but consideration may be given to awarding to more than 1 supplier by regional area if it is economically advantageous. If this were to be considered it would be in 3 areas Western, Central and Eastern.
The NWP property portfolio comprises of approximately 60 properties.
The NWFRS property portfolio comprises of approximately 50 properties.
The Force and Service will require the successful contractor to be able to evidence both their experience and best practice in the areas of horticulture, arboriculture, landscaping and grounds maintenance and the ability to undertake programmed work.
Please note this tender exercise is being undertaken via the EU Supply e tendering portal at:

https://uk.eu-supply.com/login.asp?B=BLUELIGHT Potential suppliers should register free of charge at this site to enable the downloading of the relevant tender documents. Please note that NO correspondence will be entered into outside of this.

Documents available until 7.12.2015
Last date for Questions 9.12.2015
Closing / Return Date 12:00 Friday 11.12.2015.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

NWP cannot guarantee any volume or value in respect of this tender all historic detail in relation to this opportunity is contained within the tender documents.
Estimated value excluding VAT: 120 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and or suitable performance bond or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate by the Authority.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with the contract documents.
All payments will be made in Pounds Sterling. However the PCC reserves the right to pay in Euro should it so wish to at a future date.
The PCC shall pay undisputed sums due to the Contractor in cleared funds within 30 days of receipt and agreement of invoices, submitted monthly in arrears, for work completed to the satisfaction of the PCC. All invoices must be clearly marked with the relevant order number. The PCC will not pay any invoice that has an outstanding credit note against it.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability.
Contractors must Evidence of relevant insurances, including Professional Indemnity Insurance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions in accordance with the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering;
l) or any other mandatory requirement of this particular contract as set out in the documentation.

Registration of your company details, free of charge, is required at http://www.bluelight.gov.uk in order to participate in this procurement.

The supplier guide will give all the necessary information needed to register and how to respond to the Notice.
Please advise expression of interest and respond to the Invitation to Tender (ITT) or any Associate PQQ document via the Bluelight portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required:

Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWP/21911

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2015 – 18:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 006 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.12.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Procurement
Force Headquarters, Glan y don, North Wales
LL29 8AW Colwyn Bay
UNITED KINGDOM
E-mail: procurement@nthwales.pnn.police.uk
Internet address: http://www.north-wales.police.uk

Body responsible for mediation procedures

A neutral adviser or mediator shall be chosen by agreement between the parties
Internet address: http://www.cedr.co.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.10.2015

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