Northern Ireland Office Furniture Framework

Northern Ireland Office Furniture Framework

CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the Northern Ireland Public Sector, on behalf of participating bodies.

United Kingdom-Belfast: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2018/S 088-197076

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

CPD – Supplies and Services Division
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: collaboration.CPDfinance-ni.gov.uk
E-mail: collaboration.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.finance-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/ep
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Provision of Office Furniture for the N.I Public Sector

II.1.2)Main CPV code

39000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the N.I Public Sector, on behalf of the participating bodies listed in https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks The Framework Agreement will be valid for a period of 4 years. The contract will be subdivided into 2 Lots.

II.1.5)Estimated total value

Value excluding VAT: 35 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description

II.2.1)Title:

DoF Properties Division

Lot No: 1

II.2.2)Additional CPV code(s)

39100000
39110000
39111000
39111100
39130000
39134000
39143210
39112100
39121000
39153000

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

Sites across Northern Ireland.

II.2.4)Description of the procurement:

CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the N.I Public Sector, on behalf of the participating bodies listed in https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks The Framework Agreement will be valid for a period of 4 years. The contract will be subdivided into 2 Lots.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Central Procurement Directorate is putting in place a Framework Agreement for the use by the participating bodies listed in the in the following link: https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks

II.2)Description

II.2.1)Title:

HSCT

Lot No: 2

II.2.2)Additional CPV code(s)

39100000
39110000
39111000
39111100
39130000
39134000
39143210
39112100
39121000
39153000

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

Sites across Northern Ireland.

II.2.4)Description of the procurement:

CPD intends to establish a collaborative Framework Agreement for the provision of Office Furniture for the N.I Public Sector, on behalf of the participating bodies listed in https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks The Framework Agreement will be valid for a period of 4 years. The contract will be subdivided into 2 Lots.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 159-328327

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/06/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 04/09/2018

IV.2.7)Conditions for opening of tenders

Date: 06/06/2018
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored.. Contractors not delivering… on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to. improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be. escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may. be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice. of Unsatisfactory Performance will result in the contractor being. excluded from all procurement competitions being… undertaken by Centres of Procurement Expertise on behalf of bodies. covered by the Northern Ireland Procurement Policy for a period… of twelve months from the date of issue of the certificate.. The Authority expressly reserves the rights:.

1) not to award any contract as a result of the procurement process commenced by publication of this notice;

2) to make whatever changes it may see fit to the content.. and structure of the tendering Competition; and in no circumstances will the Authority be liable for any costs incurred by candidates;

3) to award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and

4) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.

This Procurement will establish a multi-supplier Framework Agreement to supply, deliver and install furniture for N.I Public Sector organisations. Furniture will include workstations, workstation chairs, storage, conference furniture, breakout furniture and accessories. The requirement will cover supply of furniture, delivery, implementation, aftercare, specialist user requirements and post implementation support. The Framework Agreement is being let by Central Procurement Directorate on behalf of any public sector organisations requiring services in Northern Ireland including: Government Departments; Agencies; Non-departmental Public Bodies; or other Contracting Authority (including subsidised bodies or other grant recipients). A list of potential organisations is included in the tender documents. This framework Agreement will be used to progress the Government’s wider social, economic and environmental objectives).

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures
NA
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/05/2018

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