Northumbrian Water Fuel Cards Tender

Northumbrian Water Fuel Cards Tender

This tender is issued by 2 members of Selectusonline Ltd, a purchasing consortium consisting of 6 utility companies.

United Kingdom-Durham: Agency fuel cards

2016/S 063-109457

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Northumbrian Water Limited
Boldon House, Wheatlands Way, Pity Me
Contact point(s): Northumbrian Water ltd
For the attention of: Laura McMain
DH1 5FA Durham
UNITED KINGDOM
Telephone: +44 1913016102
E-mail: laura.mcmain@nwl.co.uk

Internet address(es):

General address of the contracting entity: www.nwl.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Electricity
Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

Electricity North West Ltd
304 Bridgewater Place, Birchwood
WA3 6XG Warrington
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

NW1620 Fuel Cards.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northumbrian Water — North East England, Essex and Suffolk.
Electricity North West — Cumbria, Lancashire, Greater Manchester and parts of North Yorkshire, Derbyshire and Cheshire.
NUTS code UKC,UKH3,UKH14,UKD2,UKD1,UKD4,UKD3,UKE2,UKF11,UKF12,UKF13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

This tender is issued by 2 members of Selectusonline Ltd, a purchasing consortium consisting of 6 utility companies. The 2 Selectusonline members, Electricity North West Ltd and Northumbrian Water Ltd have a requirement is to secure the supply of fuel cards. As a consequence, each of the above members are participating in the Tender and intend to award Contract with the successful Tender(s).
Each Contracting Entity will contract directly with the successful Tender(s). Selectusonline Ltd will Not contract with the successful supplier.
Northumbrian Water Ltd will act as lead in the tendering process.
The procurement process will be managed electronically, with all communication being managed through the Northumbrian Water e-Sourcing Spend Management web site.
The majority of vehicles run on standard diesel. Refuelling usually takes place across the Northumbrian Water operating areas of the North East of England, Essex and Suffolk and Electricity North West operating area of Cumbria, Lancashire, Greater Manchester and parts of North Yorkshire, Derbyshire and Cheshire.
It is the intention for both NWL and ENWL to award a contract(s) to the same supplier(s) however we reserve the right to award to separate suppliers should they represent best value for the company with regards to the location of filling stations from depots.

II.1.6)Common procurement vocabulary (CPV)

30163100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Northumbrian Water Ltd requirements — NWL currently have 2 374 cards for the commercial fleet which allow for all fuel types, oil and adblue and 24 cards for managers company cars which allow of all fuel types, oil, adblue and recovery. Average annual volumes are 2 500 000 litres. The commercial fleet comprises of 22 cars, 79 commercial vehicles over 3 500kg, 877 commercial vehicles under 3 500kg and 365 items of plant that require fuel.
Electricity North West Ltd requirements — ENWL currently have 1 297 cards for the commercial fleet which allow for all fuel types, oil and adblue. Average annual volumes are 1 400 000 litres. The commercial fleet comprises of 40 commercial vehicles over 3 500kg, 584 commercial vehicles under 3 500kg and 187 items of plant that require fuel.
The scope of the fuel card services includes but not limited to: managing and issuing of new cards on the change of vehicles or expiry of cards, managing the information of active cards, customer service, monthly reporting of transactions as well as abnormal refuelling and MPG per vehicle.
Estimated value excluding VAT
Range: between 25 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The planned duration of the framework agreement will be 3 years with the option to extend for a further 2, 2 year period (3 + 2 + 2).

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be advised at PQQ stage.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised at PQQ stage.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be advised at PQQ stage.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be advised at PQQ stage.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be advised at PQQ stage.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Applicants must have ability to provide fuel cards to at least 7 filling stations within a 10 miles radius from both NWL and ENWL base depots. Postcodes for these depots are as follows:
ENWL — LA14 5BL, BB1 3HT, BB1 3AB, CA2 5BJ, LA9 7DU, M1 4LF, LA3 3PB, OL9 9XB, CA11 0AB, PR1 8AF, M6 6QH, SK1 2JD, M28 3GU, WA3 6XG, CA14 4PW;
NWL — CM2 6UW, CM3 8HS, CM3 8BD, CM9 6QA, CO4 5TD, CO2 0EP, DH1 5TA, DH2 1BJ, DH1 5FA, DH3 3EE, DH8 0PQ, DH8 9TU, DL2 0PW, DH3 4HG, DH8 9DS, DH9 6BB, DH8 9BD, DL16 6LQ, DL13 3LX, DL13 1DL, DL15 0DJ, DL13 3LX, DH4 5PL, DL5 6HP, DL3 8TF, DL12 9AZ, DL2 2SD, IG7 6JG;
IP19 0PL, NE24 4RS, NE15 0PE, NE15 0QA, NE28 0QD, NE66 2PR, NE19 1TX, NE23 3AS, NE61 4PL, NE48 4AY, NE46 4JR, NE48 1BX, NE48 1BT, NE61 1XA, NE63 6SW, NE46 4DL, NE42 6HL, NE43 7JR, NE48 1BT, NE65 0UB, NE66 2HA NE38 8LB, NR29 3LR, NR34 8HQ, NR32 5LZ, RM13 7SR;
SR8 4BH, SR7 7PG, SR1 2ES, SR8 3EX, SS0 7AB, SS17 9HG, TD15 2NS, TD15 2BE,TS6 6UE, TS9 6PX, TS18 2QT, TS13 1TR, TS12 2LP, TS17 0WQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

NW1620

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2016 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Applicants wishing to participate must request access to the Pre-Qualification documents by emailing laura.mcmain@nwl.co.uk before the deadline stated in IV.3.4) and include the following:

1) Full company name;
2) Main contact details (name, job title, e-mail address, telephone number).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.3.2016

 

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