Norwich City Council Print Services Framework

Print services (Framework of suppliers)., 4 Lots. Lot 1 – Booklets, Leaflets, Flyers, folders and letter headed paper..

United Kingdom-Norwich: Printing services

2016/S 097-174438

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norwich City Council
City Hall
Contact point(s): Procurement Team
For the attention of: Gilly Newton
NR2 1NH Norwich
UNITED KINGDOM
Telephone: +44 1603212169
E-mail: procurement@norwich.gov.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/norwich/aspx/Home

Address of the buyer profile: https://www.norwich.gov.uk/YourCouncil/Finance/Pages/Procurement.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

9565 — Print services (Framework of suppliers).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: City Hall, St Peters Street, Norwich, NR2 1NH.

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Norwich City Council (the Administering Authority) has a requirement to provide a wide variety of printing services across the whole authority and is seeking to appoint up to 6 suppliers to form a contract framework of suppliers to fulfil these printing needs.
Analysis of printing requests across the council over the last year shows spend to be circa 300 000 GBP. The printing requirements of the authority will fluctuate depending on needs, therefore this level of volume / expenditure cannot be guaranteed.
This service provides the Council with the means of achieving its targets and deadlines to deliver print services to it’s customers across all service areas.
The Council has a diverse range of requirements which will be split into 4 categories in the invitation to tender (ITT) for ease of pricing.
The framework is planned to run for a period of 4 years from 1.8.2016.

II.1.6)Common procurement vocabulary (CPV)

79810000, 79800000, 79823000, 79820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Norwich City Council (the Administering Authority) has a requirement to provide a wide variety of printing services across the whole authority and is seeking to appoint up to six suppliers to form a contract framework of suppliers to fulfil these printing needs.
Analysis of printing requests across the council over the last year shows spend to be circa 300 000 GBP. The printing requirements of the authority will fluctuate depending on needs, therefore this level of volume / expenditure cannot be guaranteed.
This service provides the Council with the means of achieving its targets and deadlines to deliver print services to it’s customers across all service areas.
The Council has a diverse range of requirements which will be split into 4 categories in the invitation to tender (ITT) for ease of pricing.
The framework is planned to run for a period of 4 years from 1.8.2016.
Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Category A

1)Short description

Booklets, Leaflets, Flyers, folders and letter headed paper.

2)Common procurement vocabulary (CPV)

79800000, 79810000, 79823000, 79820000

3)Quantity or scope

As per main notice.
Estimated value excluding VAT:
Range: between 1 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Category B

1)Short description

Internal and external signage.
Internal and external stickers.
Banners.
Display panels and boards.

2)Common procurement vocabulary (CPV)

79810000, 79811000, 79823000, 79820000

3)Quantity or scope

As per main notice.
Estimated value excluding VAT:
Range: between 1 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Category C

1)Short description

Envelopes — mixed sizes — white and manila.

2)Common procurement vocabulary (CPV)

79800000, 79810000, 79823000, 79820000

3)Quantity or scope

As per main notice.
Estimated value excluding VAT:
Range: between 1 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Category D

1)Short description

General print — forms and information sheets ( A4 between 10 000 and 40 000 copies).
Letter headed paper.

2)Common procurement vocabulary (CPV)

79810000, 79811000, 79823000, 79820000

3)Quantity or scope

As per main notice.
Estimated value excluding VAT:
Range: between 1 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender pack.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender pack.
Minimum level(s) of standards possibly required: Please see tender pack.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender pack.
Minimum level(s) of standards possibly required:
Please see tender pack.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NRW/COM/9565/A

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.6.2016 – 16:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 17.6.2016 – 17:15

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All information relating to this tender can be viewed in the tender pack which can be downloaded from:

https://in-tendhost.co.uk/norwich

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Norwich City Council
City Hall
NR2 1NH Norwich
UNITED KINGDOM
E-mail: procurement@norwich.gov.uk
Telephone: +44 1603212169
Internet address: www.norwich.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals should be lodged in the first instance to the above contact points where Norwich City Council will endeavour to resolve any issues raised. If this is not possible then the appellant needs to refer to the appeal procedures contained within The Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.5.2016

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