NPS IT Products and Services Framework

NPS IT Products and Services Framework

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of IT Products and Services.

United Kingdom-Caerphilly: Software package and information systems

2015/S 144-265632

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Welsh Ministers (National Procurement Service)
T’yr Afon, Bedwas Road
Contact point(s): ICT Category
CF83 8WT Caerphilly
UNITED KINGDOM
Telephone: +44 00000000000
E-mail: npscategoryteam@wales.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

Electronic access to information: http://www.etenderwales.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: http://www.etenderwales.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The National Procurement Service (NPS) is a pan public sector organisation, for the public sector, of the public sector, which will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the NPS can be found at:http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Citizen Advice Bureaus, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members. Further details of organisations that can utilise this framework can be found in the contract documentation.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NPS IT Products and Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Across Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 55

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of IT Products and Services. The scope of this framework includes; Common Off The Shelf (COTS) software, software licensing (corporate and educational), Software asset management, Hardware (corporate and educational), Audio Visual, combined solutions spanning two or more Lots and Associated Services.
Please note, the following are NOT included within the scope of this framework: Applications management; software development; Bespoke Solutions; Multi-functional Device Managed Services; Repairs; Cabling; Managed Services; Support desk and End of Life Services.
The National Procurement Service reserves the right for:
1. an electronic auction to be held by customers during further competition among the parties to the Framework Agreement.
2. A customer to assess whether past performance selection criterion is met prior to the proposed conclusion of a call-off agreement with a value of GBP 20 million or greater (excluding VAT). Failure to meet the selection criterion set will render the supplier ineligible for that call-off agreement.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=27196

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48200000, 48300000, 48400000, 48500000, 48600000, 48700000, 48900000, 30200000, 32000000, 32200000, 32300000,32500000, 50300000, 51000000, 30000000, 72000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The range of services covered by the framework are described within Schedule 2 of the Tender Documentation (accessed via the eTenderWales portal).

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Desktop Software and Associated Products and Services

1)Short description

The provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

48700000, 48100000, 48300000, 48400000, 48500000, 48600000, 48000000, 48900000

3)Quantity or scope

Scope to include, but not restricted to:
Graphics, Web Design, Desktop Publishing & Photo Editing Tools, Reporting Tools, Alternative Operating Systems, Alternative Desktop Productivity Suites, CAD Software, mapping tools, PDF creation and editing tools.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 5 suppliers will be awarded a place within this Lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 5Lot title: Infrastructure Software and Associated Products and Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

48000000, 48200000, 48800000, 48900000, 48700000

3)Quantity or scope

Scope to include, but not restricted to:
Terminal Services, Virtualisation Software (server & desktop) Tools for Flexible Working, Security Software, Corporate Firewall, Antivirus protection, Data Encryption, Email Spam Filtering, Log Consolidation, Network packet analysis, Intrusion detect, active directory report, alert automation, patch management, Web-filtering, factor authentication, Software asset management (Software.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 5 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 2Lot title: Microsoft Corporate Licensing and Associated Services

1)Short description

Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

48000000, 48600000

3)Quantity or scope

Scope to include, but not restricted to:
Products licensed and distributed by Microsoft or Microsoft approved resellers including, but not linked to, Select Agreements, Subscription Agreements and Enterprise License Agreements.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 3 suppliers will be awarded a place within this Lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 3Lot title: Microsoft Educational Licensing and Associated Products and Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

48000000, 48600000

3)Quantity or scope

Scope to include, but not restricted to:
Products licensed and distributed by Microsoft or Microsoft approved resellers including, but not linked to, Select Agreements, Subscription Agreements and Enterprise License Agreements.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 3 suppliers will be awarded a place within this Lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 6Lot title: Servers, Storage Devices and Associated Products and Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30200000, 48000000

3)Quantity or scope

Scope to include, but not restricted to:
Server room equipment, services and associated software, i.e. Servers, Storage, peripherals etc.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 5 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 7Lot title: Network Equipment and Associated Products and Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30200000, 48200000

3)Quantity or scope

Scope to include, but not restricted to:
Networking equipment, associated services and licensing.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 5 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 8Lot title: Network Firewall Appliances and Associated Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30200000, 48200000

3)Quantity or scope

Scope to include, but not restricted to:
Network Security equipment, associated services and licensing, i.e. Firewalls.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 3 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 9Lot title: Audio Visual Equipment and Associated Products and Services

1)Short description

The Provision of IT Products and Associated Services.

2)Common procurement vocabulary (CPV)

32000000, 32200000, 32300000, 32400000, 32500000, 30200000, 50300000, 51000000

3)Quantity or scope

Scope to include, but not restricted to:
AV equipment, plus design, install and maintenance services, i.e. Whiteboards, projectors, VC, large monitors, audio systems etc.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This lot will be split into 3 zonal areas (details regarding these zones are included within the tender documentation).
A maximum of 3 suppliers will be awarded within each zonal lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 10Lot title: Education End User Devices and Associated Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30200000, 30000000, 30100000

3)Quantity or scope

Scope to include, but not restricted to:
Education specific devices. Chromebooks, Laptops, PC, Apples devices and accessories, configuration and software, i.e. iPad, iPad Mini, Apple TV, MacBook, iMac, Accessories.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 3 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 11Lot title: Peripherals & Ancillary Products

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30200000

3)Quantity or scope

Scope to include, but not restricted to:
Peripheral devices, i.e. digital cameras, desktop printers, memory devices, batteries, cables, keyboards, mice.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 3 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 12Lot title: Integrated Solutions

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30000000, 48000000, 72000000, 50000000

3)Quantity or scope

Scope to include, but not restricted to:
Solutions that meet customer requirements that could not otherwise be met through the above individual lots.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 5 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Lot No: 4Lot title: End User Hardware and Associated Products and Services

1)Short description

The Provision of IT Products and Services.

2)Common procurement vocabulary (CPV)

30200000, 30100000, 30000000

3)Quantity or scope

Scope to include, but not restricted to:
End-user devices and associated services, i.e. PCs, Laptops, Thin Customers, Bundles, Tablets, Hybrids, monitors etc.
Further details provided in the Tender documentation.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

A maximum of 6 suppliers will be awarded a place within this lot.
Customers will be able to vary the weightings of the award criteria as part of the framework call-off procedure. Further details regarding variance ranges are included within the Tender Documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Tender Documentation.
The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender Documentation.
Payment terms will be indicated in the contract documents. Tenders are to be priced in Pound Sterling (GBP). Payment to be made in Pound Sterling (GBP)only.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Details provided in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the invitation to tender document and tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the invitation to tender document and tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NPS-ICT-0019-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 214-378599 of 6.11.2014

Other previous publications

Notice number in the OJEU: 2015/S 23-037460 of 29.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 24 — 48 months.
VI.2)Information about European Union funds

VI.3)Additional information

The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a username and will receive a password.
— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
HOW TO FIND THE ITT:
— Once logged in you must click on ‘ITTs Open to all Suppliers’.
— The etender references for this framework are:
Project:30396
ITTs
The following ITTs must be completed by Tenderers wishing to bid for each subject area:
itt_48551 — Qualification Questionnaire (MUST BE COMPLETED BY ALL TENDERERS)
itt_48534 — Lot 1:Desktop Software and Associated Products and Services
itt_48551 — Lot 2: Microsoft Corporate Licensing and Associated Products and Services
itt_48559 — Lot 3: Microsoft Educational Licensing and Associated Products and Services
itt_48560 — Lot 4: End User Hardware and Associated Products and Services
itt_48561 — Lot 5: Infrastructure Software and Associated Products and Services
itt_48563 — Lot 6: : Servers, Storage Devices and Associated Products and Services
itt_48564 — Lot 7: Network Equipment and Associated Products and Services
itt_48565 — Lot 8: Network Firewall Appliances and Associated Services
itt_48895 — Lot 9a (South Wales Zone): Audio Visual Equipment and Associated Products and Services
itt_48896 — Lot 9b (Mid and West Wales Zone): Audio Visual Equipment and Associated Products and Services
itt_48567 — Lot 9c (North Wales Zone): Audio Visual Equipment and Associated Products and Services
itt_48659 — Lot 10: Education End User Devices and Associated Services
itt_48660 — Lot 11: Peripherals & Ancillary Products
itt_48661 — Lot 12: Integrated Solutions
itt_48661 — Lot 13: Community Benefits (MUST BE COMPLETED BY ALL TENDERERS)
— Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you have any queries regarding the requirements please message using the e-tenderwales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk at help@bravosolution.co.uk or +44 8003684852

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
(WA Ref:21030)
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this framework.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to ‘Community Benefits’. Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver ‘community benefits’ on a cost neutral basis through the contract as requested in the Technical Questionnaire.
(WA Ref:27196)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As detailed in the Tender documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.7.2015

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