NPS Structured Cabling Services Framework

National Procurement Service (Welsh Government) Structured Cabling Services Framework for public sector bodies.

United Kingdom-Caerphilly: Network cabling

2016/S 050-082110

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UNITED KINGDOM
Contact person: Paul Robertson
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@wales.gsi.gov.uk
NUTS code: UKLInternet address(es):Main address: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: central purchasing body

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NPS Structured Cabling Services Framework Agreement.

Reference number: NPS-ICT-0041-15

II.1.2)Main CPV code

32421000

II.1.3)Type of contract

Services

II.1.4)Short description:

Structured Cabling: Backbone/Horizontal/Telecoms Cabling, Fibre, Commodities and Installation.

The NPS will deliver ‘All-Wales’ agreements for NPS Members and the Welsh public sector. The list of NPS Members can be found at:http://npswales.gov.uk. This list may be subject to change as members signup to use the NPS, or member orgs are replaced during the life of the agreement. The agreement will be available for use by Schools, Town and Community Councils, Housing Associations and Voluntary Organisations in Wales. Organisations not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members. Further details of organisations that can utilise this framework can be found in the ITT.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=40608

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Geographical Lot Covering the Whole of Wales.

Lot No: 6

II.2.2)Additional CPV code(s)

72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

All Wales, may include sites in wider UK.

II.2.4)Description of the procurement:

This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.

Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of Service / Weighting: 55 %
Quality criterion – Name: Sustainability / Weighting: 5 %
Cost criterion – Name: Commercial / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Agreement will be for a maximum period of up to 4 years.

The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Maximum of 3 Supplier will be awarded to this Lot.

In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.

Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.

II.2)Description

II.2.1)Title:

Regional Lot Covering North West Wales.

Lot No: 2

II.2.2)Additional CPV code(s)

32421000
72710000
45314320
32400000
32410000
32412100
32412000
72700000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Isle of Anglesey; Gwynedd; Conwy.

II.2.4)Description of the procurement:

This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.

Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of Service / Weighting: 55 %
Quality criterion – Name: Sustainability / Weighting: 5 %
Cost criterion – Name: Commercial / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Agreement will be for a maximum period of up to 4 years.

The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Maximum of 3 Supplier will be awarded to this Lot.

In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.

Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.

II.2)Description

II.2.1)Title:

Regional Lot Covering South East Wales.

Lot No: 3

II.2.2)Additional CPV code(s)

72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Vale of Glamorgan; Cardiff; Rhondda Cynon Taf; Merthyr Tydfil; Caerphilly; Blaenau Gwent; Torfaen; Monmouthshire; Newport.

II.2.4)Description of the procurement:

This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.

Please note the following are not included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of Service / Weighting: 55 %
Quality criterion – Name: Sustainability / Weighting: 5 %
Cost criterion – Name: Commercial / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Agreement will be for a maximum period of up to 4 years.

The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Maximum of 3 Supplier will be awarded to this Lot.

In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.

Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.

II.2)Description

II.2.1)Title:

Regional Lot Covering South West Wales.

Lot No: 4

II.2.2)Additional CPV code(s)

72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Bridgend; Swansea; Neath Port Talbot; Pembrokeshire; Carmarthenshire.

II.2.4)Description of the procurement:

This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.

Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of Service / Weighting: 55 %
Quality criterion – Name: Sustainability / Weighting: 5 %
Cost criterion – Name: Commercial / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Agreement will be for a maximum period of up to 4 years.

The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Maximum of 3 Supplier will be awarded to this Lot.

In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.

Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.

II.2)Description

II.2.1)Title:

Regional Lot Covering Mid and West Wales.

Lot No: 5

II.2.2)Additional CPV code(s)

72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Powys; Ceredigion.

II.2.4)Description of the procurement:

This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.

Please note the following are not included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of Service / Weighting: 55 %
Quality criterion – Name: Sustainability / Weighting: 5 %
Cost criterion – Name: Commercial / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Agreement will be for a maximum period of up to 4 years.

The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Maximum of 3 Supplier will be awarded to this Lot.

In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.

Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.

II.2)Description

II.2.1)Title:

Regional Lot covering North East Wales.

Lot No: 1

II.2.2)Additional CPV code(s)

72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Welsh Public Sector Locations in Denbighshire; Flintshire; Wrexham.

II.2.4)Description of the procurement:

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.

The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.

Please note the following are not included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.

The authority is using e-Tenderwales to carry out this procurement process.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Sustainability / Weighting: 5 %
Quality criterion – Name: Technical Expertise / Weighting: 55 %
Cost criterion – Name: Cost / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Agreement will be for a maximum period of up to 4 years.

The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Maximum of 3 Supplier will be awarded to this Lot.

In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.

Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

Details provided in the tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/a.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 151-278770

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/04/2016
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 19/08/2016

IV.2.7)Conditions for opening of tenders

Date: 11/04/2016
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

— The User who performs the Registration becomes the Super User for the Organisation.

— On registering on the Platform the Super User will select a username and will receive a password.

— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

HOW TO FIND THE ITT:

— Once logged in you must click on ‘ITTs Open to all Suppliers’.

— The e-tender references for this framework are:

Project: 32740

ITTs

The following ITTs must be completed by all Tenderers wishing to bid for each subject area:

itt_53004 Structured Cabling Services — Community Benefits Submissions.

itt_52828 Structured Cabling Services — Qualification Section.

Suppliers bidding for Lot 6 (All-Wales) are not able to bid for any other Lots (Lots 1 — 5):

itt_52827 Structured Cabling Services — Lot 6: All Wales.

Supplier bidding for Regional Lots 1 — 5 are able to bid for a maximum of 2 Lots.

itt_52826 Structured Cabling Services — Lot 5: Mid and West Wales.

itt_52825 Structured Cabling Services — Lot 4: South West Wales.

itt_52824 Structured Cabling Services — Lot 3: South East Wales.

itt_52823 Structured Cabling Services — Lot 2: North West Wales.

itt_52822 Structured Cabling Services — Lot 1: North East Wales.

— Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you are seeking help on using the e-tenderwales system please email the bravo solutions help-desk athelp@bravosolution.co.uk or +44 8003684852

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this framework.

(WA Ref:40608)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for review

VI.4.1)Review body

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UNITED KINGDOM
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@wales.gsi.gov.ukInternet address:http://npswales.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/03/2016

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