NPS Supply of Biomass Fuels Framework

NPS Supply of Biomass Fuels Framework

National Procurement Service wishes to implement a Framework for the Supply of Biomass Fuels.

United Kingdom-Caerphilly: Wood fuels

2015/S 194-351424

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Welsh Ministers
T’yr Afon, Bedwas Road
Contact point(s): National Procurement Service
For the attention of: Jonathan Rogers
CF83 8WT Caerphilly
UNITED KINGDOM
Telephone: +44 3007900170
E-mail: NPSConstruction&fm@wales.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

Electronic access to information: https://etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

Ceredigion County Council

Conwy County Borough Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

City and County of Swansea Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Aberystwyth University

Bangor University

Cardiff University

Cardiff Metropolitan University

Glyndwr University

Swansea University

Trinity Saint David University

University of South Wales

University of Wales Registry

Bridgend College

Cardiff and Vale College

Coleg Cambria

Coleg Ceredigion

Coleg Gwent

Coleg Harlech

Coleg Sir Gar

Coleg y Cymoedd

Gower College Swansea

Grwp Llandrillo Menai

NPTC Group

Pembrokeshire College

St Davids Catholic College

The College Ystrad Mynach

Police and Crime Commissioners for Dyfed Powys

Police and Crime Commissioners for Gwent

Police and Crime Commissioners for North Wales

Police and Crime Commissioners for South Wales

Mid & West Wales Fire & Rescue Service

North Wales Fire & Rescue Service

South Wales Fire & Rescue Service

Abertawe Bro Morgannwg University Health Board

Aneurin Bevan Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf Health Board

Hywel Dda University Health Board

Powys Health Board

Public Health Wales

Velindre NHS Trust

Welsh Ambulance Service Trust

National Assembly for Wales

Welsh Government

Arts Council of Wales

Care Council of Wales

HEFCW

National Library for Wales

National Museum of Wales

Natural Resources Wales

Sport Wales

Local Democracy and Boundary Commission for Wales

Royal Commission on the Ancient and Historical Monuments of Wales

Aelwyd Housing Association

Bro Myrddin Housing Association

Bron Afon Community Housing

Cadwyn Housing Association

Cardiff Community Housing Association

Cartrefi Conwy

Cartrefi Cymunedol Gwynedd

Coastal Housing Group

Community Lives Consortium

CT Cantref

Cynon Taf Community Housing Group

Family HA (Wales)

First Choice Housing Association

Grwp Cynefin

Grwp Gwalia Cyf

Hafan Cymru Carmarthen

Hafod Care Association

Hafod Housing Association

Hendre Group

Linc-Cymru Housing Association

Melin Homes

Merthyr Tydfil Housing Association

Merthyr Valleys Homes

Mid Wales Housing Association

Monmouthshire Housing

Newport City Homes

Newydd Housing Association

North Wales Housing Association

NPT Homes

Pembrokeshire Housing

Pennaf Housing Group

RCT Homes

Rhondda Housing Association

Seren Group

Soroptomist Housing Association Carmarthen

Taff Housing Association

Tai Calon

Tai Ceredigion

Tai Cymdogaeth Cyf

United Welsh

Valleys 2 Coast

Wales & West Housing

Derwen Cymru

Any successors of the above named organisations

Welsh Public Sector Organisations named in the ITT

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NPS Supply of Biomass Fuels Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Wales — Cymru.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

National Procurement Service wishes to implement a Framework for the Supply of Biomass Fuels. This will consist of two product lots: Wood Pellets & Wood Chips. This Framework will be available on a national basis for the Public Sector Organisations of Wales.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=34970

II.1.6)Common procurement vocabulary (CPV)

09111400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1A: Supply of Wood Pellets (Zone 1).
Lot 1B: Supply of Wood Pellets (Zone 2).
Lot 1C: Supply of Wood Pellets (Zone 3).
Lot 2A: Supply of Wood Chips (Zone 1).
Lot 2B: Supply of Wood Chips (Zone 2).
Lot 2C: Supply of Wood Chips (Zone 3).
Estimated value excluding VAT:
Range: between 1 500 000 and 3 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 12 months.
Provisional timetable for recourse to these options:
in days: 270 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 02 Lot title: 1B: Wood Pellets (Zone 2)

1)Short description

Lot for the supply of wood pellets within Zone 2.

2)Common procurement vocabulary (CPV)

09111400

3)Quantity or scope

Within the County boundaries of Ceredigion & Powys.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 01 Lot title: 1A: Wood Pellets (Zone 1)

1)Short description

Lot for the supply of wood pellets within Zone 1.

2)Common procurement vocabulary (CPV)

09111400

3)Quantity or scope

Within the County boundaries of Isle of Anglesey, Conwy, Denbighshire, Flintshire, Gwynedd & Wrexham.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 03 Lot title: 1C: Wood Pellets (Zone 3)

1)Short description

Lot for the supply of wood pellets within Zone 3.

2)Common procurement vocabulary (CPV)

09111400

3)Quantity or scope

Within the County boundaries of Blaenau Gwent, Bridgend, Caerphilly, Cardiff, Carmarthenshire, Merthyr Tydfil, Monmouthshire, Neath Port Talbot, Newport, Pembrokeshire, Rhondda Cynon Taf, Swansea, Torfaen & Vale of Glamorgan.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 04 Lot title: 2A: Wood Chips (Zone 1)

1)Short description

Lot for the supply of wood chips within Zone 1.

2)Common procurement vocabulary (CPV)

09111400

3)Quantity or scope

Within the County boundaries of Isle of Anglesey, Conwy, Denbighshire, Flintshire, Gwynedd & Wrexham.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 05 Lot title: 2B: Wood Chips (Zone 2)

1)Short description

Lot for the supply of wood chips within Zone 2.

2)Common procurement vocabulary (CPV)

09111400

3)Quantity or scope

Within the County boundaries of Ceredigion & Powys.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 06 Lot title: 2C: Wood Chips (Zone 3)

1)Short description

Lot for the supply of wood chips within Zone 3.

2)Common procurement vocabulary (CPV)

09111400

3)Quantity or scope

Within the County boundaries of Blaenau Gwent, Bridgend, Caerphilly, Cardiff, Carmarthenshire, Merthyr Tydfil, Monmouthshire, Neath Port Talbot, Newport, Pembrokeshire, Rhondda Cynon Taf, Swansea, Torfaen & Vale of Glamorgan.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by the contracting authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tender pricing must be in Sterling (GBP). Payments made under the framework agreement awarded will be in Sterling (GBP). A Mandatory Supplier Rebate will be charged to suppliers appointed under the framework agreement in order to cover the costs of establishing and managing the framework agreement. Further information will be made available in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender.
Minimum level(s) of standards possibly required: Please refer to the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Invitation to Tender.
Minimum level(s) of standards possibly required:
Please refer to the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NPS-CFM-0033-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 129-236849 of 8.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 10.11.2015 – 14:00

Place:

https://etenderwales.bravosolution.co.uk

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Grant funding may become available to a Participating Organisation in the future in which event this information will be made available to the Economic Operator.

VI.3)Additional information

(WA Ref:34970)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits associated with this Framework will be a non-Core requirement and will not form part of the evaluation criteria. However, submission of a non-Core Community Benefits proposal will be a condition of a compliant bid. Non-Core Community Benefits proposals should be planned on a cost-neutral basis. The successful Contractors will be required to implement the Community Benefits proposals once agreed with the Participating Organisation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2015

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