NRW Biomass Haulage Framework Agreement

NRW Biomass Haulage Framework Agreement

Scheduled deliveries are expected on a weekly profile of approximately 1 270 tonnes per week.

United Kingdom-Aberystwyth: Services incidental to logging

2015/S 093-167293

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Natural Resources Wales
Welsh Government Building, Rhodfa Padarn, Llanbadarn Fawr
Contact point(s): Procurement Team
SY23 3UR Aberystwyth
UNITED KINGDOM
Telephone: +44 3000654676
E-mail: procurement.ns@naturalresourceswales.gov.uk
Fax: +44 3000680301

Internet address(es):

General address of the contracting authority: http://naturalresourceswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0110

Electronic access to information: www.sell2wales.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Environment
Health
Housing and community amenities
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NRW Biomass Haulage Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: NRW holds a long-term contract with Western Bioenergy Ltd for the supply of biomass products to its plant in Margam, Port Talbot which expires in March 2020. This Framework Agreement for haulage of these biomass products is being procured to service that contract.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 500 000 and 5 000 000 GBP
Frequency and value of the contracts to be awarded: Estimated at 10 annually.

II.1.5)Short description of the contract or purchase(s)

Natural Resources Wales (NRW) holds a long-term contract with Western Bioenergy Limited (WBE), which requires NRW to deliver a total of 66 000 tonnes of biomass per year into the Wood Energy Plant in Margam, Port Talbot in order to deliver our contract commitment. Scheduled deliveries are expected on a weekly profile of approximately 1 270 tonnes per week.
NRW intends to offer, by means of mini-competitions, a series of medium-term contracts for haulage services (each for a specified duration, to a maximum 1 year in length). We intend to offer 4 of these contracts as part of this tender pack with a start date of 3.8.2015 to coincide with the start of the Framework Agreement.
The remainder of the contracts shall be offered through mini competition to the successful framework applicants during the first year of the Framework Agreement. It is likely that Years 2-5 of the Framework Agreement will provide for similar opportunities for contracts relating to similar Forest Blocks and also the potential for occasional short-term contracts, either for individual coupes or for discrete quantities of biomass.
All contracts will be for the movement of biomass materials arising from NRW-managed forests, geographically located within Mid and South Wales.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=26748

II.1.6)Common procurement vocabulary (CPV)

77211000, 77211200, 34144750, 77230000, 03000000, 60000000, 60100000, 77211100, 03419100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

NRW will be awarding a framework for the supply of haulage of biomass products from the Welsh Government forest estate (under the management of Natural Resources Wales) to the Western Wood Energy Plant in Margam, Port Talbot.
Our intention is to award this Framework for a period of 5 years on a 3 + 1 + 1 basis.
A break point after the third year is available within the Framework at which time we will decide on whether the framework will continue.
The decision on whether to use the break point or any or all of the extension options available will be at our discretion and we will base it on the following factors:
Performance of Contractors;
An Option change for alterations of delivery into Western Wood Energy Plant.
There will be a number of opportunities for the successful tenderers in this Framework, to bid on a series of mini competitions for individual call-off biofuel haulage contracts.
These contracts will be offered on the basis of quantity/volume of biofuel and will generally be location-specific, relating to biofuel arising from one or more forest blocks.
The total value of this contract over the entire period is estimated to be between 3 500 000 and 5 000 000.
The anticipated contract start date will be August 2015.
The anticipated contract expiration date is March 2020.
Estimated value excluding VAT:
Range: between 3 500 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 3.8.2015. Completion 31.3.2020

Information about lots

Lot No: 1Lot title: Tywi North A

1)Short description

Tywi Wildwood and Timberjack.

2)Common procurement vocabulary (CPV)

60100000, 60000000, 03000000, 77230000, 34144750, 77211200, 77211000, 03419100, 77211100

3)Quantity or scope

Year 1 — Approximate quantity of biomass is 6 000 tonnes.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 8 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Tywi North B

1)Short description

Nant Stalwyn and Nant Y Maen.

2)Common procurement vocabulary (CPV)

60100000, 60000000, 03000000, 77230000, 34144750, 77211200, 77211000, 03419100, 77211100

3)Quantity or scope

Year 1 — Approximate quantity of biomass is 7 tonnes.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 8 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Tywi South/Cwm Berwyn

1)Short description

Tywi South, Cwm Berwyn.

2)Common procurement vocabulary (CPV)

60100000, 60000000, 03000000, 77230000, 34144750, 77211200, 77211000, 03419100, 77211100

3)Quantity or scope

Year 1 — Approximate quantity of biomass is 5 000 tonnes.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 8 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Usk and Glasfynydd/Llandovery/Crychan

1)Short description

Usk and Glasfynydd, Llandovery, Crychan.

2)Common procurement vocabulary (CPV)

60100000, 60000000, 03000000, 77230000, 34144750, 77211200, 77211000, 03419100, 77211100

3)Quantity or scope

Year 1 — Approximate quantity of biomass is 8 000 tonnes.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 8 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

00010
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 16.9.2015

IV.3.8)Conditions for opening of tenders

Date: 17.6.2015 – 13:00

Place:

Aberystwyth.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised members of the NRW Procurement Team.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To confirm your attendance at the bidder day please email procurement.ns@naturalresourceswales.gov.uk

Please return tender documents to:
Procurement Team, Natural Resources Wales, Welsh Government Building, Rhodfa Padarn, Aberystwyth, Ceredigion, SY23 3UR.
Tel: +44 3000654676.
The closing date and time for returning your completed ITT is 17.6.2015 at 13:00.
(WA Ref: 26748).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Procurement, Natural Resources Wales
Ty Cambria, 29 Newport Road
CF24 0TP Cardiff
UNITED KINGDOM
E-mail: enquiries@naturalresourceswales.gov.uk
Telephone: +44 3000653000
Internet address: www.naturalresourceswales.gov.uk
Fax: +44 3000653001

Body responsible for mediation procedures

Chartered Institute of Arbitrators
12 Bloomsbury Square
WCA1A 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.5.2015

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