Occupational Health and Employee Assistance Tender

Occupational Health and Employee Assistance Tender

The requirement is divided into 2 Lots: Lot 1. Pre-employment health vetting; A full range of occupational health services;Health promotion and staff wellbeing.

United Kingdom-Keynsham: Company health services

2015/S 211-383266

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bath and North East Somerset Council
Civic Centre, Market Walk
For the attention of: Wendy Davis
BS31 1FS Keynsham
UNITED KINGDOM
Telephone: +44 1225477372
E-mail: wendy_davis@bathnes.gov.uk

Internet address(es):

General address of the contracting authority: www.bathnes.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Bath and North East Somerset Council
Civic Centre, Market Walk
For the attention of: Wendy Davis
BS31 1FS Keynsham
UNITED KINGDOM
Telephone: +44 1225477372
E-mail: wendy_davis@bathnes.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bath and North East Somerset Council
Civic Centre, Market Walk
For the attention of: Wendy Davis
BS31 1FS Keynsham
UNITED KINGDOM
Telephone: +44 1225477372
E-mail: wendy_davis@bathnes.gov.uk

Tenders or requests to participate must be sent to: Bath and North East Somerset Council
Civic Centre, Market Walk
For the attention of: Wendy Davis
BS31 1FS Keynsham
UNITED KINGDOM
Telephone: +44 1225477372
E-mail: wendy_davis@bathnes.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health and Employee Assistance Programme Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A3FC-H3EHNQ
Bath and North East Somerset Council seek tenders for the provision of a comprehensive Occupational Health Service and an Employee Assistance programme under the Restricted Procedure.
The Council currently employs approximately 2 500 people, including a direct labour force and office, professional and managerial staff. In addition there are currently 2 000 School based staff who may opt in or out of the services on a school by school (or group of schools) basis over the term of the contract.
The requirement is divided into 2 Lots:
Lot 1.
— Pre-employment health vetting;
— A full range of occupational health services;
— Health promotion and staff wellbeing.
Lot 2.
— An employee assistance programme.
Suppliers may express interest in either or both Lots by clearly indicating this in the Pre-qualification Questionnaire.
The provider must hold, as a minimum, a Diploma in Occupational Health. The term of the contract will be for 3 years with an option to extend annually for a further 2 years.

II.1.6)Common procurement vocabulary (CPV)

85147000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A3FC-H3EHNQ
The following value range is indicative of 1 calendar year of the current services.
Estimated value excluding VAT:
Range: between 85 000 and 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Invitation to Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortium or grouping must nominate a lead organisation to deal with Bath and North East Somerset Council on all matters relating to the contract. All members of a consortium or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-qualification documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre-qualification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Providers for Lot 1 must hold, as a minimum, a Diploma in Occupational Health or equivalent. Providers for Lot 2 must provide evidence of suitable Counselling qualifications.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As detailed in the Pre-qualification documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A3FC-H3EHNQ
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.12.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3-5 years time.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the Pre-Qualification Questionnaire (PQQ), and the eventual contract will be awarded on the basis of the most economically advantageous tender. Your completed PQQ shall be submitted electronically using the ProContract e-tendering system by the due date noted in IV.3.4) above. Hard copy or emailed PQQs responses will not be accepted. The services required are divided into two Lots. Please make clear which Lots you are interested in being considered for. The PQQ and other informative documents are accessible at www.supplyingthesouthwest.org.uk Search for opportunity reference no: A3FC-H3EHNQ. Please ensure that you allow plenty of time to upload your PQQ response prior to the closing date and time. If you are uploading multiple documents, it is recommended that you zip them using WinZip or WinRAR. If you experience any technical difficulties please contact the Due North Technical Support Team on +44 8443345204 (between 8:30 to 17:00 Monday to Friday, excluding English public holidays) or by email at swsupport@due-north.com

Potential service providers should note that the Authority reserves the right to award all or only part of the services or to cancel the procurement at any stage and not award a contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.10.2015

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