Occupational Health and Wellbeing Tender Tayside

Occupational Health and Wellbeing Tender Tayside

This is a procurement project which will secure the services of an occupational health provider, for the 3 Tayside Councils (Angus Council, Dundee City Council and Perth and Kinross Council) and Tayside contracts.

United Kingdom-Dundee: Company health services

2019/S 164-402910

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
United Kingdom
Contact person: Julie Thompson (Commodity Manager)
Telephone: +44 1382834072
E-mail: julie.thompson@dundeecity.gov.uk
NUTS code: UKM7

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Occupational Health and Wellbeing Services

Reference number: TPC/OCCHEALTH/19/06

II.1.2)Main CPV code

85147000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Tayside Councils (and their arms-length organisations and Tay Road Bridge) and Perth College wish the secure occupational health service and wish to contract with a provider under a single provider framework..

II.1.5)Estimated total value

Value excluding VAT: 2 775 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UKM7
Main site or place of performance:

Across Tayside.

II.2.4)Description of the procurement:

This is a procurement project which will secure the services of an occupational health provider, for the 3 Tayside Councils (Angus Council, Dundee City Council and Perth and Kinross Council) and Tayside contracts. Other arms-length organisations (eg Tay Road Bridge, Leisure and Culture Dundee and Angus Alive), and other partner organisations (eg Perth College) will be able to utilise the services via the resultant procurement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service sustainability (the Tayside requirements)/governance arrangements / Weighting: 10.5
Quality criterion – Name: Service provision general / Weighting: 10.5
Quality criterion – Name: Partnership working / Weighting: 7
Quality criterion – Name: Contract implementation and monitoring / Weighting: 10.5
Quality criterion – Name: Performance management / Weighting: 10.5
Quality criterion – Name: Admin and technology / Weighting: 7
Quality criterion – Name: Quality of case reports / Weighting: 10.5
Quality criterion – Name: Community benefits / Weighting: 3.5
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/01/2020
End: 05/01/2023
This contract is subject to renewal: yes
Description of renewals:

12 months + 12 months (total potential period of 5 years).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The PCST project number is 13258.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidder will be required to provide such details:

1) The bidder is enrolled in the relevant professional or trade registers kept in the Member State of its establishment (as described in Schedule 5 of the Public contracts (Scotland) Regulations 2015):

Eg. in the UK……the economic operator may be requested to provide a certification from the registrar stating that he is certified as incorporate or registered or, where he is not so certified, a certificate stating that the person concerned has declared an oath that he is engaged in the profession in a specific place under a given business name]. Bidders should refer to Schedule 5 of the Public Contracts (Scotland) Regulations 2015) and where applicable, provide details of equivalent registration.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to state the value(s) for the financial measurements detailed below.

4B.6/4B.6.1

To provide us with the confidence that the provider can deliver the requirements of the contract, the following financial indicators will be used based on your last 2 years audited accounts:

Tenderers will be required to provide/state the value(s) for the following financial ratio(s):

— net profit for both financial years; if there has been a loss in any one year the tenderer must provide an explanation of the specific circumstances leading to the loss,

— current ratio equal to or greater than one in both financial years. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract,

— positive gearing ratio for both financial years. i.e. an excess of shareholders funds/partners’ capital accounts/owners equity over loan finance in both of the financial years. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract,

— positive shareholders funds/positive partners’ capital accounts/positive owners equity (whichever is applicable to the type of business) in both of the financial years,

— unqualified audit report (if an audit is required).

The main/prime contractor is responsible for ensuring the suitability of sub-contractors, including financial standing, for the proposed services.

Where a tenderer does not meet these requirements further details should be provided to confirm why, and TPC may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the tenderer.

Parent company guarantee — with reference to the economic and financial standing criteria above, the purchaser reserves the right in its sole discretion to waive these minimum requirements in the case of bidders who are able to offer the purchaser adequate substitute surety to our entire satisfaction. By way of example only (but without limitation), adequate substitute surety may be an unqualified guarantee for the performance of the bidder’s entire obligations under the contract to follow on this process by a parent or associated company established in the UK and which parent or associated company does meet the minimum requirements set out in these criteria.

The parent company will be required to satisfy the same criteria detailed above.

Minimum level(s) of standards possibly required:

Employer’s liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claims.

Public liability insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

Professional indemnity/medical malpractice insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Occupational health clinicians, physiotherapists and counsellors each have to be qualified to a particular standard — as set out in the tender documents. (See TPC1906 specification of requirements which is located in the attachments area of PCST).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Occupational health clinicians, physiotherapists and counsellors each have to be qualified to a particular standard and registered with their appropriate body.

Set out in the specification of requirement (TPC1906 specification of requirement).

III.2.2)Contract performance conditions:

Service coverage is 50 weeks per year with access to emergency counselling services for the remaining 2 weeks of the year.

In the provision of all services, a digital platform is required to ensure a streamlined approach, where managers are kept up to date at all times with the progress of their request.

— the provider shall ensure that online portal is available fifty (50) weeks a year, Monday to Friday 08.00 to 18.00, excluding public and bank holidays (Council specific), except for agreed downtime and maintenance which will be agreed with the contracting authorities at least seventy two (72) hours in advance of such work being carried.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 097-234629

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/01/2020

IV.2.7)Conditions for opening of tenders

Date: 01/10/2019
Local time: 13:00
Place:

PCST Postbox.

Information about authorised persons and opening procedure:

Commodity Manager, Tayside Procurement Consortium.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

August 2025.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Bidder exclusion:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public contracts (Scotland) Regulations 2015.

Sub-contracting:

The tenderer must ensure that a separate ESPD response (Sections A and B of Part III) for any proposed sub-contractor.

Community benefits:

There are requirements set, detailed within the ‘TPC Specification of Requirement’ document which is located within the attachments area of PCST.

E-Procurement:

The successful framework provider will require to adapt to the purchasers’ requirements (electronic ordering/invoices and payment).

The buyer is using PCS-Tender to conduct this tender exercise. The project code is 13258.

Tender evaluation:

The tender evaluation methodology detailing the criteria and weightings can be found in the ‘TPC1906 Evaluation Guidance and Appendices’ documents within the Attachments Area of PCST.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13258. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Awareness raising:

The provider shall undertake ‘Health Improvement Opportunities/Awareness Raising Events’ involved in the delivery of the contract as a minimum to the extent specified:

Specified — 5 per annum (15 total + 5 + 5 over 5 year period).

(Bidders are permitted to count ‘work experience placements’ or ‘employment opportunities for new starts’ (which may include apprentices) within the ‘Awareness Raising’ target of 5).

Awareness raising/health improvement activity can include but is not limited to the provision of health checks and/ or health improvement activity in partnership with Health Working Lives Tayside or other relevant partners. This provision can include support to small to medium employers or individuals who would not traditionally access Health Improvement support.

awareness raising activity may include but is not limited to delivery of:

The provision of health improvement activity to groups unlikely to seek medical advice i.e. men in traditional industries including construction, fishing or farming or disadvantaged clients including the unemployed or those on low incomes. Activity can include but is not limited to the provision of health checks and health improvement advice including, postural advice, substance misuse, stress and wellbeing awareness and nutrition and exercise advice.

Activities are to be delivered Tayside wide with efforts made to deliver at least one activity in each Council area per annum.

(SC Ref:595455).

VI.4)Procedures for review

VI.4.1)Review body

Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834072
E-mail: tayside.procurement@dundeecity.gov.ukInternet address: http://www.taysideprocurement.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/08/2019

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