Occupational Health Service Contract Scottish Borders Council

Occupational Health Service Contract Scottish Borders Council

The objective of this contract is for the successful supplier to provide a comprehensive Occupational health service to SBC supporting the implementation of policies aimed at ensuring the health and well being of the Council’s employees.

UK-Newtown St Boswells: health services

2012/S 237-390586

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Borders Council
Council Headquarters
Contact point(s): Resources – Corporate Procurement Service
For the attention of: Ewan Forrest
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835826647
E-mail: eforrest@scotborders.gov.uk
Fax: +44 1835825150

Internet address(es):

General address of the contracting authority: http://www.scotborders.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

Further information can be obtained from: Scottish Borders Council
Council Headquarters
Contact point(s): Resources – Corporate Procurement Service
For the attention of: Ewan Forrest
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835826647
E-mail: eforrest@scotborders.gov.uk
Fax: +44 1835825150
Internet address: http://www.scotborders.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Borders Council
Council Headquarters
Contact point(s): Resources – Corporate Procurement Service
For the attention of: Ewan Forrest
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835824000
E-mail: procurement@scotborders.gov.uk
Fax: +44 1835825150
Internet address: http://www.scotborders.gov.uk

Tenders or requests to participate must be sent to: Scottish Borders Council
Council Headquarters
Contact point(s): Resources – Corporate Procurement Service
For the attention of: Ewan Forrest
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835824000
E-mail: procurement@scotborders.gov.uk
Fax: +44 1835825150
Internet address: http://www.scotborders.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Occupational health service contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Scottish Borders Council Geographical Area.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The objective of this contract is for the successful supplier to provide a comprehensive Occupational health service to SBC supporting the implementation of policies aimed at ensuring the health and well being of the Council’s employees.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=245739.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=245739.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000, 85141000, 79630000, 85142100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 320 000 and 460 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: This Contract is for a period of 2 years with the option to renew annually for a maximum of 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.6.2013. Completion 31.5.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: 1. The provider must have a minimum average turnover of no less than 50 % of the annual value over the last 2 years.
A liquidity ratio of 0.8 is required. This will be calculated by dividing current assets less stock by current liabilities. The average figure from a two year period will be used.
SBC reserve the right to undertake further credit checks at this stage. If an unsatisfactory financial rating is reported then this will result in a fail.
2. The provider must hold the following levels of Insurance cover:
a. Employers liability insurance (10 000 000 GBP – ten million pounds);
b. Public liability insurance (10 000 000 GBP – ten million pounds);
c. Medical malpractice insurance cover (10 000 000 GBP – ten million pounds).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the community eco-management and audit scheme (EMAS); or the European standard BS EN ISO 14001;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards;
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(10) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
1. Medical and nursing staff should hold the minimum professional and technical qualifications as detailed in the PQQ.
2a. The provider must employ the services (directly or on a contract for services basis) of at least one occupational health physician who must be registered with the General Medical Council (without restriction) and who must hold either a diploma in occupational health or associate/full membership of the Faculty of occupational medicine or equivalent;
b. The provider must employ the services (directly or on a contract for services basis) of sufficient Nursing Staff who must be registered with the Nursing and Midwifery Board and who must hold a Higher Education qualification in Occupational Health and hold membership of a Professional Occupational health body, such as the association of occupational health nurse practitioners or the Royal College of Nursing occupational health nursing forum or equivalent;
c. All staff offered by the provider to deliver the services (or any part of them) as detailed in the PQQ must be of a sufficient quantity and quality and must be sufficiently qualified and experienced to deliver the services.
3. The provider must have a dedicated online portal case management and case referral system which is operational in the live environment for external customers to access.
Minimum level(s) of standards possibly required:
The provider must possess the following ISO Standards or demonstrate that they possess an equivalent standard accreditation:
ISO 27001.
ISO 27002.
ISO 9001.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Ref: SBC/CPS/633
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.1.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
18.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Contract is being awarded for 2 years with the option to extend for a maximum of 2 years – The Contract will be re-advertised on this site in advance of its closure.
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:245739).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Borders Council
Council Headquarters Corporate Procurement Service
TD6 0SA Newtown St Boswells
UNITED KINGDOM
E-mail: procurement@scotborders.gov.uk

VI.5)Date of dispatch of this notice:7.12.2012

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