Occupational Health Service Tender for Cheshire Constabulary

Occupational Health Service Tender for Cheshire Constabulary

The Occupational Health Service is required for all Cheshire Constabulary employees to advise on matters relating to the health, welfare and well-being of its staff together with fitness for work.

United Kingdom-Winsford: Health and social work services

2015/S 012-017302

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire
N/A
Headquarters, Clemonds Hey, Oakmere Road, Cheshire
For the attention of: Michelle Shaw
CW7 2UA Winsford
UNITED KINGDOM
Telephone: +44 1606362247
E-mail: michelle.shaw@cheshire.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.cheshire.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33132

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=11336&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=11336&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see Section II.1.5, Short Description

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CPA/SPU/474 — The provision of an occupational health service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Winsford, Cheshire.

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 10 000 000 GBP
Frequency and value of the contracts to be awarded: The principal aim of the framework agreement will be to enable supply to the Cheshire Constabulary. The value of the framework is the total value should all named users participate.

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Cheshire (The PCC) wishes to invite tenders for the establishment of an occupational health service framework agreement that will be available to Cheshire Constabulary, Lancashire Constabulary, Greater Manchester Police, North Wales Police, North Wales Fire and Rescue Service and Cheshire Fire and Rescue Service. This opportunity is for the provision of an Occupational Health Service in respect of Police Officers, Police Staff, Special Police Officers, Volunteers and other Emergency Services employees. Please note that no volume or value of orders will be guaranteed in respect of this contract.
The principal aim of the framework agreement will be to enable supply to the Cheshire Constabulary. The benefit of any arrangement established shall however be available for the use by other Police Forces and Emergency Services as listed above and in the contract notice, who will have the option to utilise the arrangement to contract in their own right.
The Occupational Health Service is required for all Cheshire Constabulary employees to advise on matters relating to the health, welfare and well-being of its staff together with fitness for work. The PCC is seeking a suitably qualified and experienced provider to deliver a service that: satisfies the home office police medical standards, provides medical screening, examinations, assessments and advice together with proactive well-being initiatives. The provider is required to be familiar with the nature of policing and other Emergency services, the range of organisational roles and the environment in which Police Forces and other Emergency services operate so that any medical assessments, advice or decisions that are provided/made in an occupational health context, takes these matters into account. The provider will also need to be able to be flexible in times of changing demands placed on the framework users.
The PCC is seeking a supplier to provide the implementation of streamlined and efficient processes, cost effective options for managing initial appointments and automatic follow up appointments, including an appointment booking service to be managed by the supplier. Wherever possible, the continuity of the medical professionals dealing with individuals will be required. The PCC will require regular face to face case review meetings that will include attendance by medically qualified staff.
The PCC is seeking a supplier to provide the development and/ or input to health initiatives. The analysis of absence data and trend will be required together with recommendations and assistance with the reduction of sickness absence levels.
The service provider will employ appropriately qualified staff across a range of disciplines, including membership of the faculty of occupational medicine.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract term is 3 years to commence from 1.7.2015 until the 30.6.2018. There is the option to extend the contract for 1 further 12 month period at the discretion of the Police and Crime Commissioner for Cheshire and with the agreement of the Provider.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 048 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent Company guarantee will be required (if applicable).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms concerning financing and payment will be set out in the Invitation to Tender (ITT).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 2 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
-— where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPA/SPU/474

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.2.2015 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.3.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Economic Operators wishing to Express Interest should go to https://uk.eu-supply.com/login.asp?B=BLUELIGHT and click on Current tender Opportunities. On the next screen on the Text Filter option select Tender/Quotation id and type 19723 in the box labelled ‘with keyword’ then click SEARCH. Click on the blue link for the contract title to view the opportunity. To express interest you will need to login. If you are not already registered on https://uk.eu-supply.com/login.asp?B=BLUELIGHT, you will need to register. Registration is free of charge. The PCC is committed to equality and diversity in its service provision and will ensure compliance with all legislation covering anti-discrimination and assess suppliers’ and service providers’ commitment to these aims and values.

The Race Relations Act 1976, as amended by the Race Relations (Amendment) Act 2000, places a statutory duty on local authorities to promote race equality. This means that local authorities in carrying out their various functions must ‘have due regard to the need to eliminate unlawful racial discrimination and to promote equality of opportunity and good relations between persons of different racial groups’.
Economic Operators will be asked to provide copies of policies they have in place to demonstrate their commitment to equal opportunities in respect of sex, age, race, disability, sexual orientation, religion and belief. Economic Operators will also be expected to evidence and demonstrate how they will apply, promote, manage and monitor compliance with their policies whilst providing goods/works/services to the PCC. Economic operators will also be required to demonstrate how they check and monitor equal opportunities when using third parties/sub-contractors (if applicable). Potential suppliers should note that the Contracting Authority reserves the right to cancel this procurement at any stage and not to award a Framework Agreement. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this framework between the supplier and the specific requesting other contracting body.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.1.2015

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