Occupational Health Services Tender Pontypridd

Occupational Health Services Tender Pontypridd

RCT Homes is seeking to appoint a single provider to provide Occupational Health Services to support the RCT Homes Group.

United Kingdom-Pontypridd: Health services

2015/S 147-271511

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

RCT Homes
Ty Pennant, Mill Street
Contact point(s): Procurement
For the attention of: Karen Field
CF37 2SW Pontypridd
UNITED KINGDOM
Telephone: +44 1443494434
E-mail: tenders@rcthomes.co.uk

Internet address(es):

General address of the contracting authority: www.rcthomes.co.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0787

Electronic access to information: http://www.etenderwales.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: http://www.etenderwales.bravosolution.co.uk/

Further information can be obtained from: RCT Homes
Ty Pennant, Mill Street
CF37 2SW Pontypridd
UNITED KINGDOM
Telephone: +44 1443494434
Internet address: www.rcthomes.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: RCT Homes
Ty Pennant, Mill Street
CF37 2SW Pontypridd
UNITED KINGDOM
Telephone: +44 1443494434
Internet address: http://www.etenderwales.bravosolution.co.uk/

Tenders or requests to participate must be sent to: RCT Homes
Ty Pennant, Mill Street
CF37 2SW Pontypridd
UNITED KINGDOM
Telephone: +44 1443494434
Internet address: www.rcthomes.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Rhondda Cynon Taff.

NUTS code UKL15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

RCT Homes is seeking to appoint a single provider to provide Occupational Health Services to support the RCT Homes Group. Our philosophy is that good health equals good business and our organisational strategy commits to creating an environment that contributes positively to peoples’ health.
Our objective is to dispel the myth that illness is incompatible with being at work only if 100 % fit. We support the principle that work is good for peoples’ health both physically and mentally and that work can often be therapeutic in recovery. The HR department oversee the absence management of the RCT Homes group, ensuring that all relevant information is captured and reported on for both long term and short term absence. Working alongside line managers and occupational health, HR support getting people back to work from long term absence, deal with any high levels of short term absence, and support employees if they are currently in work but need occupational health support to keep them in work.
HR also support a Health surveillance programme consisting of around 100 manual workers across the RCT Homes group to ensure that all our staff are safe in the working environment and to limit the risk of exposure.
There are 530 staff across the RCT Homes Group. A proportion of these staff are office based others undertake mobile working (in the field) across the RCT Borough.
Additionally Grow Enterprise Wales, our social enterprise has around 40 permanent staff with around an additional 60 fixed term staff and volunteers.
Homeforce our heating and electrical specialist subsidiary have 36 staff.
Meadow Prospect our charitable arm has 6 staff.
The Occupational Health service provider should be underpinned by the following;
—Strong focus on high quality, clinically led, evidence based service
—Impartial, approachable and receptive to both clients and employer
—Accessible and offers depth of specialisation
—Use of new technology and other innovative ways to deliver quality healthcare.
The tables below illustrate the profile of OH cases in the period April 2014 to March 2015.
Mental Health 24
Musculoskeletal 11
Musculoskeletal/Medical 2
Medical 28
Risk Assessment 1
Spiro Check 1
Between April 2014 and April 2015, 65 RCTH employees were referred to Occupational Health.
The contract duration will be for a period of 2 years with the option to extend for a further 12 months x 2, subject to annual review and satisfactory performance.
The contract will commence on 1.11.2015.
The appointed supplier will hold their pricing for the duration of the contract.
To meet our Value for Money Strategy we are looking for the best value and most economically advantageous supplier against our core list of items in terms of price, quality, and service.
RCTH reserves the right to request supplier presentations/clarifications as part of the tender evaluation process.
RCTH may request site visits to existing suppliers on-going work premises in order to observe and confirm related service/contract aspects and performance. Such visits will be mutually agreed in writing.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=31689

II.1.6)Common procurement vocabulary (CPV)

85100000, 85140000, 80561000, 85147000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RCT032
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 10.9.2015 – 10:00

Place:

RCT Homes Head Office.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:31689).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.7.2015

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