Occupational Hygiene and Asbestos Related Services Tender

Occupational Hygiene and Asbestos Related Services Tender

The proposed contract is to cover 2 key service areas to the Environment Agency: 1) General occupational hygiene services.

United Kingdom-London: Health and safety consultancy services

2019/S 140-344964

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Defra Network eTendering Portal
Nobel House, 17 Smith square
London
SW1P 3JR
United Kingdom
Contact person: Dawnette Gayle
Telephone: +44 7747194803
E-mail: Dawnette.Gayle@environment-agency.gov.uk
NUTS code: UK

I.1)Name and addresses

Defra
Nobel House, 17 Smith Square
London
SW1P 3JR
United Kingdom
Contact person: Dawnette Gayle
E-mail: Dawnette.Gayle@environment-agency.gov.uk
NUTS code: UK

I.1)Name and addresses

Environment Agency
Horizon House, Deanery Road
Bristol
BS1 5AH
United Kingdom
Contact person: Dawnette Gayle
E-mail: Dawnette.Gayle@environment-agency.gov.uk
NUTS code: UK

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://defra.bravosolution.co.uk/web/login.html

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Occupational Hygiene and Asbestos Related Services

Reference number: Project_23288

II.1.2)Main CPV code

71317210

II.1.3)Type of contract

Services

II.1.4)Short description:

The proposed contract is to cover 2 key service areas to the Environment Agency:

1) General occupational hygiene services;

2) Asbestos related services.

The proposed contract may be accessed by the Department for Environment, Food and Rural Affairs and other Non-Departmental Bodies or Agencies registered under the core department.

II.1.5)Estimated total value

Value excluding VAT: 480 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Occupational Hygiene Services;

Lot 2: Asbestos Related Services.

Any bidding supplier who is successful in their bids for both Lots 1 + 2, and is the named preferred supplier will be awarded both contracts.

II.2)Description

II.2.1)Title:

Occupational Hygiene Services

Lot No: 1

II.2.2)Additional CPV code(s)

71317210

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

England and Wales.

II.2.4)Description of the procurement:

Requirements of the general hygiene services include but are not limited to:

— hand arm and whole body vibration assessments,

— bio-aerosol, dust and air-borne particulate sampling and analysis,

— COSHH assessments,

— expert witness service,

— 24-hour emergency hotline,

— noise assessments,

— ergonomic and manual handling assessments,

— general advice and guidance on a range of possible occupational hygiene issues that we may encounterwhen undertaking our duties,

— note this is not a definitive list.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two (2) optional extension periods contained within contract of 12 months.

The total duration of the contract will therefore be 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Absesots Related Services

Lot No: 2

II.2.2)Additional CPV code(s)

71317210

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

England and Wales.

II.2.4)Description of the procurement:

Requirements of the asbestos related services include but are not limited to:

— surveys of structures and site investigation,

— asbestos surveys at illegal waste sites including obtaining samples,

— asbestos analysis and where required the provision of analytical reports, including suitable and practicable management actions to ensure we are legally compliant,

— expert witness for legal cases,

— note this is not a definitive list.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two (2) optional extension periods contained within contract of 12 months.

The total duration of the contract will therefore be 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the Bravo eSourcing Portal opportunity:

Itt_5813 — Project_23288 0ù SSC + Qualification Only ITT

Section 1.18 — Mandatory Technical Criteria for detail of required accreditation and certification, variants by lot.

Contract subject to ‘Environment Agency — conditions of contract — services 2018’.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contract subject to ‘Specification’ and ‘Environment Agency — conditions of contract — Services 2018’ contained within the Bravo eSourcing Portal opportunity:

Itt_5813 — Project_23288 – SSC + Qualification Only ITT.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 019-040804

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/08/2019
Local time: 12:00
Information about authorised persons and opening procedure:

Defra group commercial staff are the only authorised persons/group responsible for the parallel opening of electronic bids via Defra’s Bravo eSourcing Portal.

Bids will be electronically sealed until the date and time listed above.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

40 months from date of Award of the proposed contracts listed within this document, estimated 28.10.2019.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

This Contract Notice is in relation to the proposed contracts listed under referene ‘Project_23288’. Interested providers are asked to register their interest and complete the required tender documentation via Defra’s Bravo eSourcing portal. Bidders will find the“opportunity” and all documentation contained within the Bravo system.

https://defra.bravosolution.co.uk/web/login.html

Following the link to register on the bravo portal, click on the ‘Register now’ button. Guidance on how to registeris available under the ‘click here for details on how to register’ link. All queries regarding using the system that are not answered by the guidance section should be directed to the eSourcing Helpdesk run by BravoSolution (the suppliers of the portal).

The contract(s) are primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non-departmental public bodies and others (the Defra Group). A full list of the Defra Group can be found at: https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs

The Environment Agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award 1 or more public contract(s) in relation to part only of the requirements covered by this notice; and/or

(iv) to award a contract(s) in stages.

In no circumstances will the Environment Agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential applicants and the Environment Agency will not be responsible for any such expenditure.

VI.4)Procedures for review

VI.4.1)Review body

The Court of England and Wales
Various
Various
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/07/2019