Off-site Records Storage Contract West Midlands

Off-site Records Storage Contract West Midlands

The Council is now seeking to procure the services of a provider able to store, retrieve and where appropriate manage the disposal of these records on behalf of the authority.

Off-site Records Storage

Newcastle-under-Lyme Borough Council

Contract summary

Industry

Other Services, Transport and Related Services

Location of contract

West Midlands

Value of contract (£)

£90,000 – £102,000

Published date

12 September 2016

Closing date

10 October 2016

Contract start date

21 November 2016

Contract end date

22 November 2019

Description

During the past 6 months Newcastle-under-Lyme Borough Council (NULBC) has undertaken an assessment of the physical records (in paper and other formats) that it retains on site at its existing Civic Offices in the Merrial Street buildings. This assessment was designed to inform a planned move to the new Civic Hub complex which is of a much smaller footprint than the existing offices. The assessment process was to identify physical records to be retained in one of two given alternatives: i) “Secure Offsite” – semi current records for which there would be no room at the new Hub complex building but which would need reasonably frequent retrieval ; ii) “Archival” – records which it was felt needed to be kept for legal and compliance reasons but which did not need to be consulted, or hardly at all . In estimating volumes staff used a variety of measures depending on storage used (filing cabinets, shelves, basement racking etc.) but these were translated into an Archive Box equivalent using the standard R-Kive storage box with internal dimensions H 254 mm x W 330 mm x D 381 mm and external dimensions H 260 mm x W 340 mm x L 400 mm. The Council is now seeking to procure the services of a provider able to store, retrieve and where appropriate manage the disposal of these records on behalf of the authority.

About the buyer

Contact name

Julie Copestake

Address

Customer Services

Civic Offices

Merrial Street

ST5 2AG

England

Telephone

+44 1782717717

Email

julie.copestake@newcastle-staffs.gov.uk

Website

http://www.newcastle-staffs.gov.uk/

Other information

Attachments

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided.

http://www.mytenders.org/search/show/search_view.aspx?ID=SEP131233

How to apply

Please apply directly to the buyer using the contact details provided.

 

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