Office Cleaning and Window Cleaning Contract – Chichester

Office Cleaning and Window Cleaning Contract – Chichester

Chichester District Council is inviting organisations to tender for a contract to provide office cleaning and window cleaning services. 4 Lots.

United Kingdom-Chichester: Office cleaning services

2018/S 127-289775

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Chichester District Council
East Pallant House
Chichester
PO19 1TY
United Kingdom
E-mail: rgooda@chichester.gov.uk
NUTS code: UKJ27
Internet address(es):Main address: http://www.chichester.gov.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Chichester District Council — Office Cleaning and Window Cleaning Contract 2019-2021

Reference number: CDC – 020912

II.1.2)Main CPV code

90919200

II.1.3)Type of contract

Services

II.1.4)Short description:

Chichester District Council is inviting organisations to tender for a contract to provide office cleaning and window cleaning services. Tenderers are advised to read all the Tender documents thoroughly to ensure that all of the Council’s requirements are addressed. The Tenderer must obtain for himself all the information necessary for making a Tender submission and entering into a Contract by considering all the Tender Documents and inspecting the public offices, control centre and museum to satisfy themselves with regard to the nature of the services required. The contract will start on the 1.1.2019 and be awarded for an initial 3 year period with the option to extend for a further 2 x 1 year periods. Extensions will only be given to those companies which continually meet or exceed the levels of service as set out in the specification.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Office Cleaning at East Pallant House

Lot No: Lot 1

II.2.2)Additional CPV code(s)

90919200

II.2.3)Place of performance

NUTS code: UKJ27
Main site or place of performance:

East Pallant House, Chichester, PO19 1TY

II.2.4)Description of the procurement:

A mixture of multi occupied large offices set within a listed building and large modern open plan offices with a newly constructed modern reception, and committee rooms. The office is occupied by approximately 350 staff between the hours of 7:30 and 19:00, Monday to Friday. With a total floor area of approximately 3 400 mm2 mixed between ceramic flooring, carpet tiles and commercial quality carpet.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 further one year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Office Cleaning at Florence Road

Lot No: Lot 2

II.2.2)Additional CPV code(s)

90919200

II.2.3)Place of performance

NUTS code: UKJ27
Main site or place of performance:

Florence Road, Chichester, PO19 7QU

II.2.4)Description of the procurement:

Offices at Florence road, which are currently being used by Careline. The offices are manned 24 hours a day by an average of 9 staff. The floor area is approximately 130 m2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 further 1 year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Office Cleaning at Novium Museum

Lot No: Lot 3

II.2.2)Additional CPV code(s)

90919200

II.2.3)Place of performance

NUTS code: UKJ27
Main site or place of performance:

Novium museum, Tower Street, Chichester, PO19 1QH

II.2.4)Description of the procurement:

The Novium museum has a floor area of around 800 m2, over 3 floors. The majority of flooring in public areas is of natural wood, with office areas being carpet tiles. Wet areas e.g. Toilets, kitchens and work areas are laid with heavy duty floor vinyl. The museum is used extensively throughout the day by the general public which will mean a more frequent cleaning regime that may vary throughout the year and is likely to include weekends and bank holidays. There are numerous glass display cabinets that will need daily cleaning, with a suggested once a week over all clean.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 further 1 year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Window Cleaning

Lot No: Lot 4

II.2.2)Additional CPV code(s)

90911300

II.2.3)Place of performance

NUTS code: UKJ27
Main site or place of performance:

Windows at:

— East Pallant House, East Pallant, Chichester, PO19 1TY

— Careline, Florence Road, Chichester, PO19 7QU

— Novium Museum, Tower Street, Chichester, PO19 1QH

II.2.4)Description of the procurement:

Both internal and external window cleaning at the above sites.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 further 1 year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/08/2018
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Chichester District Council
East Pallant House
Chichester
PO19 1TY
United Kingdom
E-mail: ppickard@chichester.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/07/2018

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