Office Furniture and Loose Furniture Tender

Office Furniture and Loose Furniture Tender

Cornwall Council requires detailed and costed proposals for the supply of loose furniture in the public and staff areas in Kresen Kernow. 

United Kingdom-Truro: Various office equipment and supplies

2019/S 001-000247

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
United Kingdom
Contact person: Clare Colledge
Telephone: +44 1872323631
E-mail: Clare.Colledge@cornwall.gov.uk
NUTS code: UKK30
Internet address(es):Main address: http://www.cornwall.gov.uk

Address of the buyer profile: http://www.cornwall.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f8d0e490-4ffd-e811-80f0-005056b64545
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Loose Furniture and Fitting to include Library, Archive Reading Room, Office and Visitor Area and Library Shelving for Kresen Kernow (Lots 1, 2, 3)

Reference number: DN381204

II.1.2)Main CPV code

30190000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Cornwall Council requires detailed and costed proposals for the supply of loose furniture in the public and staff areas in Kresen Kernow. The office furniture element needs to be completed by the 29.3.2019. Please note that the exact dates for installation are to be finalised in discussion with the service provider. The service provider will be responsible for the provision and installation of the furniture as specified or outlined within the respective requirements document for each of the 3 individual lots, as described below.

The Council uses a web-based system on the South West Portal found at www.supplyingthesouthwest.org.uk (DueNorth) to manage quote and tender processes. New users to the system must register on this site to obtain a username and password before gaining access to the system.

II.1.5)Estimated total value

Value excluding VAT: 270 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Suppliers can bid for any number or combination of the 3 lots available, taking note of the economic and financial Standing threshold requirements listed for each or any combination of lots within the ITT guidance. Each lot will be individually assessed, and as such the authority will award contracts for each lot which could result in a supplier being awarded one or more or all 3 lots.

II.2)Description

II.2.1)Title:

Library, Archive Reading Room and Visitor Area Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39131100
39155000

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Kresen Kernow Archive Record Storage Centre, Redruth, Cornwall.

II.2.4)Description of the procurement:

Cornwall Council requires detailed and costed proposals for the loose furniture in the public library, archive reading room and visitor areas in Kresen Kernow as given in the detailed room requirements document within Appendix 1 of the electronic ITT.

The service provider will be responsible for the provision and installation of the furniture in the public library, archive reading room and visitor areas in Kresen Kernow as specified in the detailed room requirements document in Appendix 1. In the response please provide proposed layouts and products and show how they meet the room requirements. The requirements document indicates rooms where the response requires the service provider to assess the requirements and propose numbers and types of products which make the best use of the space.

The proposals must address the following general requirements:

— the combination of the tables and chairs meets the mobility needs of a wide range of users e.g. some chairs with arms to aid standing, podium tables for wheel chair access,

— if the specific numbers of items are not given please design and cost for products to accommodate the maximum number of people to reasonably occupy the space for the purpose given e.g. office, café, etc.,

— the finishes proposed should be practical for the purposes specified and long-lasting for the types of activity in the area proposed,

— samples of options for finishes/colours to be provided with tender,

— for desks where it is indicated that PCs/microform equipment will be used that cable management to be included in the costs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 170 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/03/2019
End: 16/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Library Shelving

Lot No: 2

II.2.2)Additional CPV code(s)

39155000

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Kresen Kernow Archive Record Storage Centre, Redruth, Cornwall.

II.2.4)Description of the procurement:

The service provider will be responsible for the provision and installation of the library shelving to accommodate a minimum of 145 linear metres (maximum 180 linear metres) of book stock in the Cornish Studies library in Kresen Kernow. Appendix 2, as attached to the electronic ITT, provides the floor plan. A mix of shelf formations and heights can be used to accommodate the book stock and create areas for people to browse, sit and work within the library space. The following requirements need to be taken into account when developing and costing the requirements:

— shelving system to be steel and pre- treated for anti-corrosion protection and powder coated in epoxy polyester powder. Maximum weight loading per standard shelf 60 kg,

— 4 post construction,

— all shelves 250 mm deep,

— panel and canopy finishes to be confirmed with client, an allowance to be included,

— where static shelving against a wall is proposed it is to be backed and stable,

— double-sided units to have canopy and “backs” separating each side,

— mobile shelving is desirable where possible and safe to do so,

— allow for one display shelf for every 2 units proposed,

— allow for six bay-end displayers and 6 acrylic ends for our own images,

— allow for 6- book supports In your response provide details of proposed layouts and products and show how they fulfill the requirements. The shelving and proposed layouts must adhere to the relevant industry standards. The successful service provider will be required to attend at least two meetings, with the staff team and loose furniture providers, on site to collaboratively plan the space, products and finishes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/03/2019
End: 16/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office Furniture

Lot No: 3

II.2.2)Additional CPV code(s)

39130000

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Kresen Kernow Archive Record Storage Centre, Redruth, Cornwall.

II.2.4)Description of the procurement:

The service provider will be responsible for the provision and installation of the office and meeting room furniture specified in the requirements document within Appendix 1 attached to the electronic ITT.

Bidders are required within their response to provide proposed layouts and products and show how they meet the room requirements. The requirement document indicates rooms where the response requires the service provider to assess the requirements and propose numbers and types of products which make the best use of the space. The proposals need to take into account the following general requirements:

— the combination of the tables and chairs meets the mobility needs of a wide range of users e.g. some chairs with arms to aid standing, podium tables for wheel chair access,

— where the specific numbers of items are not given please design and cost for products to accommodate the maximum number of people comfortably in the space,

— finishes to be practical and long-lasting for the types of activity in the area proposed,

— samples of options for finishes/colours to be provided with tender,

— for desks where it is indicated that PCs/microform equipment will be used that cable management to be included in the costs,

— static racking for storage cupboards should be 300 mm deep with shelves a approx. 300 mm high, up to room height, with solid ends and shelves. Shelves to be adjustable.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/03/2019
End: 16/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/02/2019
Local time: 16:00
Place:

New County Hall

Truro,

Cornwall

TR1 3AY

Information about authorised persons and opening procedure:

Procurement specialist and an independent witness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Cornwall Council Monitoring Officer
New County Hall
Truro
TR1 3AY
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/12/2018

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