Office Furniture Installation Hemel Hempstead

Office Furniture Installation Hemel Hempstead

Conduct a furniture and equipment audit regarding any existing furniture or equipment being brought over to Forum, e.g. chairs, Post/Mailing room equipment.

United Kingdom-Hemel Hempstead: Office furniture

2016/S 039-063402

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dacorum Borough Council
Civic Centre, The Marlowes
Contact point(s): Procurement
For the attention of: Sue Foster (DBC)
HP1 1HH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442228346
E-mail: sue.foster@dacorum.gov.uk

Internet address(es):

General address of the contracting authority: www.dacorum.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DBC (SF) — The Forum Furniture, Accessories, Installation and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Forum, Hemel Hempstead, Hertfordshire.

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Forum is currently in construction and will be ready for furniture installation during November 2016. The new building with BREEAM ‘Excellent’ credentials will feature a central atrium designed to be light and airy providing a contemporary and comfortable working environment. The Council is looking for a supplier to design, supply and install the general office, customer services areas, atrium, meeting rooms and council chambers. The preferred supplier will be required to provide practical solutions to hot desking, flexible working and offering an attractive welcome to the visitors and customers.
The Council is intending to appoint a supplier to:
— Conduct a furniture and equipment audit regarding any existing furniture or equipment being brought over to Forum, e.g. chairs, Post/Mailing room equipment, large reprographics machine, files, safe and lockers, etc., so these can be allowed for on the final layout plans.
— provide the CGI, 3D and 2D design of furniture layout across all floors including everything identified in the specification which also includes an area for our voluntary sector partners;
— Supply, deliver and install all furniture and fittings as specified.
— Project manages the furniture supply and installation in conjunction with the Council/developer.
— Legacy items: relocation of furniture, equipment and storage to the Forum- the bidders will be required to quote for relocation of furniture, equipment items (excluding ICT) — and accessories from DBC’s Civic Centre office to the Forum. A list of items that is likely to be relocated is included in the pricing template. The winning bidder will be required to complete an audit of the legacy items.
Please download the tender documents for full details of the requirements.
Minimum Criteria
Tenders must satisfy the following minimum criteria
— Technical Experience of managing at least 3 projects of a similar size (at least of value 350 000+ GBP) within the last 5 years, at least 1 of these projects must be for an office project for the public sector (or equivalent such as Non Governmental Organisation or major Housing Association);
— Proposed furniture must come with a minimum of 10 years manufacturer’s warranty on the workstations, storage units, tables;
— The Council will undertake a financial assessment on all tenderers. Tenderers must provide copies of their last 2 years audited accounts for this purpose. Any tenderers failing the financial assessment will have their tender submission rejected. The Council reserves the right to make enquiries to confirm the continuing financial viability of bidders prior to the award of any contract;
— Signed declaration that tenderer can deliver furniture within the timescales indicated.
Tenderers will be expected to provide sufficient evidence to prove that they satisfy the minimum requirements above, (for example copies of warranty statements from the manufacturer; and written case studies regarding experience). Failure to do so will result in your tender submission being rejected and not scored.

II.1.6)Common procurement vocabulary (CPV)

39130000, 63121100, 39153000, 79934000, 39000000, 39156000, 39150000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Forum is currently in construction and will be ready for furniture installation during November 2016. The new building with BREEAM ‘Excellent’ credentials will feature a central atrium designed to be light and airy providing a contemporary and comfortable working environment. The Council is looking for a supplier to design, supply and install the general office, customer services areas, atrium, meeting rooms and council chambers. The preferred supplier will be required to provide practical solutions to hot desking, flexible working and offering an attractive welcome to the visitors and customers.
The Council is intending to appoint a supplier to:
— Conduct a furniture and equipment audit regarding any existing furniture or equipment being brought over to Forum, e.g. chairs, Post/Mailing room equipment, large reprographics machine, files, safe and lockers, etc., so these can be allowed for on the final layout plans;
— provide the CGI, 3D and 2D design of furniture layout across all floors including everything identified in the specification which also includes an area for our voluntary sector partners;
— supply, deliver and install all furniture and fittings as specified;
— project manages the furniture supply and installation in conjunction with the Council/developer;
— legacy items: relocation of furniture, equipment and storage to the Forum- the bidders will be required to quote for relocation of furniture, equipment items (excluding ICT) — and accessories from DBC’s Civic Centre office to the Forum. A list of items that is likely to be relocated is included in the pricing template. The winning bidder will be required to complete an audit of the legacy items.
Estimated value excluding VAT:
Range: between 450 000 and 500 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2016. Completion 23.1.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Option of providing an insurance backed guarantee in relation to warranty of goods.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Minimum criteria — Signed declaration that tenderer can deliver furniture within the timescales indicated.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must provide copies of their last 2 years audited accounts.
Minimum level(s) of standards possibly required: — The Council will undertake a financial assessment on all tenderers. Tenderers must provide copies of their last two years audited accounts for this purpose. Any tenderers failing the financial assessment will have their tender submission rejected. The Council reserves the right to make enquiries to confirm the continuing financial viability of bidders prior to the award of any contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum criteria applies.
Minimum level(s) of standards possibly required:
— Proposed furniture must come with a minimum of 10 years manufacturer’s warranty on the workstations, storage units, tables;
— Technical Experience of managing at least 3 projects of a similar size (at least of value 350 000+ GBP) within the last 5 years, at least 1 of these projects must be for an office project for the public sector (or equivalent such as Non Governmental Organisation or major Housing Association).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPU00338

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.4.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To participate in this tender, organisations must submit their completed Tender response documents, together with any supporting documents, through the In-Tend system by the return deadline of 12:00 noon on 19.4.2016. You will not be able to upload documents after this date/time, so please ensure you submit your documents following the instructions above and allow plenty of time to complete the upload. The Council will not be held accountable for any errors made by an organisation in submitting their documentation.
Any clarifications regarding this opportunity must be raised through the correspondence area in the In-Tend system.

If you are experiencing any problems with uploading documents, In-Tend offer a dedicated UK Support Desk which can be contacted via e-mailsupport@in-tend.com or by telephone +44 114 407 0065 for any website or technical questions Monday to Friday 8:30 to 17:30.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Tenderers have a right of appeal within the Public Contract Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Dacorum Borough Council
Civic Centre, The Marlowes
HP1 1HH Hemel Hempstead
UNITED KINGDOM
E-mail: procurement@dacorum.gov.uk
Telephone: +44 1442228346
Internet address: www.dacorum.gov.uk

VI.5)Date of dispatch of this notice:

22.2.2016

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