Office Furniture Tender for Royal Mail

Office Furniture Tender for Royal Mail

Purchase of furniture for Royal Mail Group’s offices at Mount Pleasant, London.

UK-London: furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2012/S 159-266206

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Royal Mail Group Ltd
Group Procurement 1st Floor 35-50 Rathbone Place
For the attention of: Michael Hewitt
W1T 1HQ London
UNITED KINGDOM
Telephone: +44 7725704787
E-mail: michael.hewitt@royalmail.com

Internet address(es):

General address of the contracting entity: http://http://www.royalmail.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Purchase of furniture for Royal Mail Group’s offices at Mount Pleasant, London.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: London.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 24

II.1.5)Short description of the contract or purchase(s):
Purchase of furniture for office accomodation at Mount Pleasant London and or other London locations. Purchase will be for all furniture requirements (including complete installation) for the fit out as well as some technical advisory and service requirements. Successful bidder will be expected to provide additional supplies, spare parts and replacement items post contract completion.
Procurement will be done under the Utilities Contracts Regulations 2006, as amended (UCR).
II.1.6)Common procurement vocabulary (CPV)

39000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The project involves an office fit out at Royal Mail’s property at Mount Pleasant, and or other locations in London. The project scope includes open plan office and meeting rooms including facility and breakout / lounge spaces. Furniture required includes office furniture / desking systems, task chairs, loose furniture (including filing) and meeting and conference tables and chairs.
II.2.2)Information about options
Options: yes
Description of these options: Additional purchases from the same supplier may be required to meet replacement needs or further expansion and updating of the office layout to provide additional space within the same locatin or elsewhere as required.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bank references.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Orders will be placed by Royal Mail and standard Royal Mail payment terms will apply.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier will need to act upon the instructions of Royal Mail’s apointed main contractor and meet their requirements as relates to the supply and installation of all furniture. It is essential that on time delivery as stipulated is met.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Royal Mail reserves the right to use an electronic auction as part of this procurement. If this facility is to be used, further information will be supplied to Bidders in due course.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.8.2012

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