Office Furniture Tender Northern Ireland

Office Furniture Tender Northern Ireland

Ards and North Down Borough Council Tender for the Provision of Office Furniture.

United Kingdom-Bangor: Office furniture

2015/S 155-285449

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ards and North Down Borough Council
Town Hall, The Castle
For the attention of: Brennan Stephen
BT20 4BT Bangor
UNITED KINGDOM
Telephone: +44 2891270371
E-mail: stephen.brennan@ardsandnorthdown.gov.uk

Internet address(es):

General address of the contracting authority: www.ardsandnorthdown.gov.uk

Address of the buyer profile: www.ardsandnorthdown.gov.uk

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Ards and North Down Borough Council
Town Hall, The Castle
Contact point(s): Procurement Office
For the attention of: Stephen Brennan
BT20 4BT Bangor
UNITED KINGDOM
Telephone: +44 2891270371
E-mail: stephen.brennan@ardsandnorthdown.gov.uk
Internet address: www.ardsandnorthdown.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ards and North Down Borough Council Tender for the Provision of Office Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKN03

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Council is seeking to appoint a suitable supplier to supply, distribute and install Office Furniture for Council Offices as required throughout the Borough of Ards and North Down.
The Council will appoint the companies ranked 1, 2 and 3 after formal evaluation. Commissions will be offered to the company ranked 1. Companies 2 and 3 will be offered commissions in the event of the preferred organisation not having the capacity to supply and deliver the goods.

II.1.6)Common procurement vocabulary (CPV)

39130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract start date is as detailed in the Tender specification, the Contract will initially be awarded for a period of 2 years with an option to extend for a further 2 x 12 month periods to be reviewed annually.
Estimated value excluding VAT:
Range: between 100 000 and 250 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Ability to meet all requirements as stated within the Specification:
Please confirm within the qualification envelope that you have read, understood and agree to meet all aspects of the stated Specification.
(2) Product Quality:
Suppliers must be capable of providing items that meet the Council’s expectations with regards to ‘Product Quality’. Products must meet all aspects of quality as stated within the ‘Product Quality’ section of the Specification. Suppliers must acknowledge within the qualification envelope that all their products will meet the required quality standards. The quality of items must be sustained throughout the contract and will be assessed with ongoing contract management.
Minimum level(s) of standards possibly required:
Minimum Standards of Experience:
Suppliers must complete and upload Document B — Minimum Standards of Experience. The Supplier should list 3 similar contracts carried out within the past 3 years. Description of these contracts showing how they are relevant to the Councils requirement with dates, values and the names and addresses of persons to whom reference can be made — must be supplied.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.9.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions:
How to express interest in this tender:

1. Register your company on the e-Sourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register:

— Accept the terms and conditions and click ‘I agree’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the e-Tendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.8.2015

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