Office Stationery Tender for Scottish Water

Office Stationery Tender for Scottish Water

Scottish Water are looking to appoint a suitably experienced contractor to provide office stationery to our offices pan Scotland.

United Kingdom-Glasgow: Stationery

2015/S 157-289829

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Scottish Water
The Bridge, Buchanan Gate Business Park, Cumbernauld Road, Stepps
Contact point(s): Procurement and Supply Chain
For the attention of: Lynne Peaston
Telephone: +44 1414147990

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting entity:

Provision of Office Stationery.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Pan Scotland.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 6

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 GBP

II.1.5)Short description of the contract or purchase(s):

Scottish Water are looking to appoint a suitably experienced contractor to provide office stationery to our offices pan Scotland including the Highlands and Islands.

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website at:

II.1.6)Common procurement vocabulary (CPV)

30192700, 30199000, 30199600, 30192000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Scottish Water is seeking to appoint a suitably experienced company to provide and deliver office stationery to Scottish Water Offices Pan Scotland including the Highlands and Islands.
The mandatory requirements of the framework shall include but not be limited to:
— Online booking tool available via SW own intranet/extranet,
— Provide goods and solutions in line with SW Policy,
— Create a preferred list of core and non-core products with preferential rates,
— Access to regular reports for appropriate SW personnel,
— Management information and accounting including checking, recording and reporting of all stationary related expenditure and trend analysis.
All products must be safely palletised, boxed or secured in accordance to UK health and safety rules and regulations. All consignment documentation must be complete and attached to the consignment in a water proof document wallets and must also have the final designation (delivery address) clearly identifiable on the outside packaging.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year fixed plus 3 x 12 month extensions.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer, it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the Contract.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Expressions of interest should be submitted through Public Contracts Scotland by the date indicated. Thereafter, all applicants will be requested to complete a pre qualification questionnaire. Questionnaires will be issued electronically to all applicants through Public Contracts Scotland. Responses to pre qualification questionnaires will be assessed and used to short-list applicants who will be invited to proceed to the next stage of the tender process. Applicants will only be assessed based on the answers provided in the questionnaires.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre qualification questionnaire and any further financial checks deemed necessary.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Applicants must complete the technical questions within the pre qualification questionnaire and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Scottish Water is intending to use an electronic auction for the cost and commercial viability section of the ITN. This will be confirmed at PQQ stage.
Tenderers taken to ITN stage will be invited to participate in an e-auction on a date to be determined to provide their costs to Scottish Water on a list of core and non-core products.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

24.8.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

This Contract notice does not preclude Scottish Water from issuing other contract notices for specific requirements from time to time. The contents of this Notice are sufficient for submissions of pre qualification data all other communications are discouraged. Responses to the OJEU Notice will be evaluated based on Section III.2) and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the Contract into Lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.
(SC Ref: 408947).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 33 of The Utilities Contracts (Scotland) Regulations 2006 as Amended (the Regulations) Scottish Water will incorporate a minimum of 10 calendar day standstill period between the communication of the award decision and the decision to enter into the contract with the successful tenderer. A breach of any duty owed under the Regulation is actionable by any economic operator which, in consequence of the breach, suffers or risks suffering, loss or damage and such proceedings may be brought either the Sheriff Court or Court of Session. Any such action must be brought within 3 months from the date when grounds for the bringing of proceedings first arose unless the Court considers that there is good reason for extending the period within which proceedings may be brought.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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