Office Supplies Framework

Framework Agreement for the Supply of Office Supplies, Print and Mail Solutions.

United Kingdom-Birmingham: Office and computing machinery, equipment and supplies except furniture and software packages

2016/S 198-356446

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
19 George Road, Edgbaston
Birmingham
B15 1NU
United Kingdom
Contact person: Sinead Joseph
Telephone: +44 8458875000
E-mail: Sinead.Joseph@htepg.com
NUTS code: UK

Internet address(es):Main address: https://healthtrusteurope.bravosolution.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://healthtrusteurope.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://healthtrusteurope.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Supply of Office Supplies, Print and Mail Solutions.

Reference number: SF049724

II.1.2)Main CPV code

30000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This Tender is to establish a Framework Agreement for the supply of Office Supplies, Print & Mail Solutions.

This Framework Agreement will cover the supply of General Office Supplies, Electronic Office Supplies, External Printing Services and Hybrid Mail.

The duration of the Framework will be 4 years maximum; 2 years initial period with the option to extend for 12 months, plus a further 12 months.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

Maximum number of lots that may be awarded to one tenderer: 3

II.2)Description

II.2.1)Title:

Framework Agreement for the Supply of General Office Supplies and Electronic Office Supplies

Lot No: 1

II.2.2)Additional CPV code(s)

30192000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 1 will cover both General Office Supplies and Electronic Office Supplies.

General Office Supplies (GOS) such as pens, pencils, desktop accessories, filing and presentation products, diaries, calendars and other associated items; Office paper such as copier paper and cardboard; Janitorial products such as signage, locks, washroom supplies, waste containers and associated Hygiene and Cleaning Products, Facilities Management Products and Security products; Small Office Machines such as adding machines, label making machines, paper shredding machines, laminators and all other associated machines; Beverages & associated products such as tea, coffee, sugar and any other product associated with GOS.

Electronic Office Supplies (EOS) and machine consumables such as data media, CD’s, DVD’s, flash drives, fax and printer toner cartridges, drum kits and related items and any other product associated with EOS.

The current annual spend through the Framework Agreement is estimated to be

13 000 000 GBP (based on spend data from 1.7.2012 — 30.8.2016).

Terms and conditions / activity based income (abi). The terms and conditions of this framework agreement and any resulting call-off contract is appended to the itt.

These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the

management and administration by HTE of the overall contract structure and

associated documentation, as well as the requirement to submit regular management

information to HTE.

SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT

INFORMATION This exercise will be conducted on the HTE Bravo portal. Candidates

wishing to be considered must register expressions of interest as follows: Register on

the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

Login to the portal with username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier.

Click on the relevant PQQ/ ITT to

access the content.

Click the Express Interest button at the top of the page.

This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the PQQ/ITT Details box.

Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk.

Sid4Gov HTE utilises the sid4gov

supplier information database. Candidates should register on sid4gov at

https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov

company profile for publication on the database.

Candidates already registered on

sid4gov must ensure information is up to date. Where access to sid4gov is

unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please

note that sid4gov does not prepopulate any fields of the PQQ on HTE’s Bravo portal.

Candidates must complete the Qualification & Technical Envelopes of the PQQ in

Bravo in full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 13 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The option to extend by 12 months plus a further 12 month period thereafter.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend by 12 months plus a further 12 month period thereafter.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Framework Agreement for the Supply of External Printing Services

Lot No: 2

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2 will comprise the entire services and products required for external print including; supply of goods or services, stock management, storage, pick & pack, despatch and management information.

External Printing will cover the complete service to optimise, manage and produce an organisations external print requirements including the production of reprographics (Artwork & Design), printing and personalisation of documents, finishing and binding and stock management.

External Print Services includes all printed material including: letter headed paper, leaflets, standard documents and forms, business cards, printed stationery, promotional material, brochures, envelopes and accompanying printed documents.

The current annual spend through the Framework Agreement is estimated to be

2 600 000 GBP (based on spend data 1.5.2013 — 30.8.2016).

Terms and conditions / activity based income (ABI). The terms and conditions of this Framework Agreement and any resulting Call-Off contract is appended to the ITT.

These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the

management and administration by HTE of the overall contract structure and

associated documentation, as well as the requirement to submit regular management

information to HTE.

Submission of expressions of interest and procurement

INFORMATION This exercise will be conducted on the HTE Bravo portal. Candidates

wishing to be considered must register expressions of interest as follows: Register on

the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

Login to the portal with username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier.

Click on the relevant PQQ/ ITT to

access the content.

Click the Express Interest button at the top of the page.

This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the PQQ/ITT Details box.

Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk.

Sid4Gov HTE utilises the sid4gov

supplier information database. Candidates should register on sid4gov at

https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov

company profile for publication on the database.

Candidates already registered on

sid4gov must ensure information is up to date. Where access to sid4gov is

unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please

note that sid4gov does not prepopulate any fields of the PQQ on HTE’s Bravo portal.

Candidates must complete the Qualification & Technical Envelopes of the PQQ in

Bravo in full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The option to extend by 12 months plus a further 12 month period thereafter.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend by 12 months plus a further 12 month period thereafter.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Framework Agreement for the Supply of Hybrid Mail

Lot No: 3

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3 will cover the entire services for Hybrid Mail including; supply of service, data management, printing, personalisation, mailing, postage tracking and tracing services, texting, emailing and management information.

Hybrid Mail involves digital data being transformed into physical mail pieces at distributed print and mailing centres and comprises the printing and emailing of documents including; letters, leaflets, invoices, postcards, letters, statement runs, mail shots, business reply envelopes and related documents. Hybrid Mail includes delivery of end to end solutions for outgoing mail and incorporates bulk e-mail and text messaging services.

The current annual spend through the Framework Agreement is estimated to be

4 400 000 GBP (based on spend data 1.5.2013 — 30.8.2016).

Terms and conditions / activity based income (ABI). The terms and conditions of this Framework Agreement and any resulting call-off contract is appended to the ITT.

These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the

management and administration by HTE of the overall contract structure and

associated documentation, as well as the requirement to submit regular management

information to HTE.

Submission of expressions of interest and procurement

Information This exercise will be conducted on the HTE Bravo portal. Candidates

wishing to be considered must register expressions of interest as follows: Register on

the HTE portal at https://healthtrusteurope.bravosolution.co.uk.

Login to the portal with username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier.

Click on the relevant PQQ/ ITT to

access the content.

Click the Express Interest button at the top of the page.

This will move the PQQ/ITT into your My PQQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the PQQ/ITT Details box.

Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk.

Sid4Gov HTE utilises the sid4gov

supplier information database. Candidates should register on sid4gov at

https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov

company profile for publication on the database.

Candidates already registered on

sid4gov must ensure information is up to date. Where access to sid4gov is

unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please

note that sid4gov does not prepopulate any fields of the PQQ on HTE’s Bravo portal.

Candidates must complete the Qualification & Technical Envelopes of the PQQ in

Bravo in full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The option to extend by 12 months plus a further 12 month period thereafter.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend by 12 months plus a further 12-month period thereafter.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of

the Public Contracts Regulations 2015. Details are provided in the Pre-Qualification

Questionnaire.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of

the Public Contracts Regulations 2015. Details are provided in the Pre-Qualification

Questionnaire.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/11/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE conducting this tender exercise and will execute the resultant framework agreement with successful bidders. The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users: (1) All National Health Service (NHS) bodies in England, including but not limited to (i) acute trusts (as listed at:http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);

(ii) health and care trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);

(iii) mental health trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);

(iv) clinical commissioning groups (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx); (v) ambulance trusts (as listed at:http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

(vi) area teams (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx);

(vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);

(viii) NHS England; and (ix) clinical senates and strategic clinical networks.

(2) All NHS bodies in Wales, including but not limited to all (i) health boards; (ii) NHS trusts; (iii) the national delivery group; (iv) community health councils; and (v) NHS Wales shared services partnership (as listed at

http://www.wales.nhs.uk/nhswalesaboutus/structure.

(3) All NHS bodies in Northern Ireland (known as Health & Social Care), including but not limited to: (i) health and social care trusts (as listed at:http://online.hscni.net/?s=Trust (ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies (iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals; and (iv) the Health and Social Care Board.

(4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service).

(5) Ministerial departments and non-ministerial departments of central government, non-departmental agencies and other public bodies, and public corporations (as listed at: https://www.gov.uk/government/organisations).

(6) Devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish

Government, Scottish Parliament, and Scottish public bodies (as listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at: http://www.assembly.wales/en/abthome/role-of-assembly-how-itworks/Pages/governance-of-wales.aspx

(7) All local authorities (as listed at: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1)

(8) The Ministry of Defence (as detailed at:https://www.gov.uk/government/organisations/ministry-of-defence).

This list includes each organisation’s successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes.

This framework agreement will be open to any bodies or organisations operating in the UK of a health, and/or social care nature or which have a similar procurement need, and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organisation.

VI.4)Procedures for review

VI.4.1)Review body

Legal Department, HealthTrust Europe LLP
19 George Road
Birmingham
B15 1NU
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

HTE will incorporate a standstill period at the point information on the award of the

contract is communicated to tenderers. That notification will provide full information

on the award decision. The standstill period, which will be for a minimum of 10

calendar days, provides time for unsuccessful tenderers to challenge the award

decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/10/2016

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