Oil health monitoring and sample analysis for the prevention of premature equipment failure

Oil health monitoring and sample analysis for the prevention of premature equipment failure

The provision of a sample analysis service for various military vehicles, including the supply of oil and fluid sampling hardware, training and user support.

United Kingdom-Bristol: Technical testing, analysis and consultancy services

2014/S 241-424882

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Land Equipment
AVP, Spruce 1A #1122, Neighbourhood 1, Abbeywood, Filton
For the attention of: Brett Davies
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067931134
E-mail: desleavp-isp-comrcl-mgr2a@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Oil health monitoring and sample analysis for the prevention of premature equipment failure.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Land transport services
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Technical testing, analysis and consultancy services. The provision of a sample analysis service for various military vehicles, including the supply of oil and fluid sampling hardware, training and user support. It is intended to place a five year contract with two x 1 year extension option(s).
The Contractor shall be expected to undertake spectographic analysis of submitted samples for wear materials and foreign matter, together with fluid property analysis for viscosity, water content, base number, soot, oxidation, nitration and fuel dilution.
The Contractor will be required to interpret the results of these analyses, together with previous test data, to determine the assembly condition and provide a summary/corrective action report within 2 days of receipt of the oil sample; advising of any impending failures, advanced wear or mechanical defects. This information is to be supplied to the sample originator by secure communication methods. All data, including test results, corrective action instructions, assembly serial and vehicle registration numbers, and locations must also be made available to higher level users in a format for asset management and technical analysis purposes. The restricted nature of this summary data dictates that remote access may only be made via a secure network, such as the Restriced LAN Interconnect (RLI) link.
The Contractor shall be expected to provide support to the oil analysis programme by means of initial training to all users and higher level users; including but not limited to overseas operational units in Germany and Canada, and continue to provide ad-hoc support by means of remote assistance or site visits as necessary. For the support of non-operational overseas units, the Contractor must demonstrate how they shall meet the relevant local employment regulations. The Contractor shall also be required to have a UK office.
It is expected that the Contractor shall liaise with the Major Assembly/ Vehicle OEM’s for purposes of failure diagnosis verification, and provide a quarterly report to the IPT to summarise results/findings, quantify the service cost-effectiveness, and identify possible areas for reliability improvement.

II.1.6)Common procurement vocabulary (CPV)

71600000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 5 000 000 and 7 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority will have the option to extend for a further 2 x 1 year periods. Please note the value of this requirement is expected to be towards the lower end of the estimate above.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 10
Objective criteria for choosing the limited number of candidates: See PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AVPISP/00090
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: CX23TXY5E4.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-20141210-DCB-6219258.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Land Equipment

Body responsible for mediation procedures

Ministry of Defence, Land Equipment

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Land Equipment

VI.5)Date of dispatch of this notice:

10.12.2014

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