OJEU Notice for Wheelchair Service Provision within Lincolnshire county
Provision of clinical and holistic assessment for wheelchairs and/or specialist seats, Efficient procurement strategy utilising NHS supply chain agreements,Efficient supply of equipment to service users and advice on use.
United Kingdom-Derby: Health and social work services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
10 Nottingham Road, Cardinal Square
For the attention of: Divyang Jagiwala
DE1 3QT Derby
Telephone: +44 1332888006
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: This is a countywide service provision to the patients registered within Lincolnshire county.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
1. NHS Lincolnshire East Clinical Commissioning Group (LE CCG),
2. NHS Lincolnshire West Clinical Commissioning Group (LW CCG),
3. NHS South West Lincolnshire Clinical Commissioning Group (SWL CCG),
4. NHS South Lincolnshire Clinical Commissioning Group (SL CCG).
The service provision will cater all ages with mobility problems and postural needs. The current contract for the wheelchair services will end on 30.6.2015 and as a result the successful provider is expected to be fully operational, providing services from 1.7.2015. Based on the current contract it is anticipated that the value of the contract will be circa 3 000 000 GBP per annum.
For this countywide service provision GEM CSU would like to encourage innovative solutions including consortia, strategic alliances and sub-contracts which will deliver value for money and improved services to patients. The service provider will be required to deliver an outcome based service to include:
— Provision of clinical and holistic assessment for wheelchairs and/or specialist seats,
— Efficient procurement strategy utilising NHS supply chain agreements,
— Efficient supply of equipment to service users and advice on use,
— Robust business management systems and processes including stock control, waiting list management,
— Repair and maintenance including reconditioning and modification of wheelchairs,
— Logistics – storage, supply, and deliveries (supply and collection),
— Financial management — efficient use and maximisation of available resources. Maintain financial control within the available budget,
— Patient centred service — consistently delivering high levels of patient satisfaction.
SWL CCG (The commissioner) encourages innovation and use of technology within service delivery. They are seeking patient centred solutions for the provision of this service with the following aims:
1. The right access — the method of service delivery needs to be mobile and flexible to meet the varying patient needs, across this rural county,
2. The right clinical assessment — specialist assessment for children and patients with a disability and long term or short term illness,
3. The right prescription — ensuring that the social value is maximised for the patient,
4. The right provision of equipment — facilitating patient choice within defined eligibility criteria,
5. The right timing — the timely supply of equipment keeping waiting times to a minimum.
The provider will be required to establish and maintain networks ensuring that best practice is identified and used for continuous service improvement during the term of the contract. The provider will need to adopt applicable national guidance.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 2 500 000 and 3 500 000 GBP
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
1. Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing Portal: https://gemcsu.bravosolution.co.uk and click the link to register;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an e-mail with your unique password (please keep this secure);
2. Express an Interest in the tender;
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender;
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section IV: Procedure
IV.1.1)Type of procedure
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
— The contracting Authority intends to use an e-Tendering system for this procurement exercise and reserves the right to use a reverse auction.
— Variants may be accepted by GEM CSU at their discretion provided that they meet the core requirements set out in the invitation to tender.
— Tenders and all supporting information must be priced in sterling and completed in English (or full translation provided at no cost).
— Any contract entered into, be considered a contract made in England in accordance with English Law and which shall be subject to the exclusive jurisdiction of the English Courts.
— GEM or the CCGs participating within this procurement exercise shall not be liable for any costs by those expressing an interest or concern for this contract opportunity.
— SWL CCG and GEM CSU reserves the right at all times acting in its absolute discretion, not to award a contract, to make what changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
VI.5)Date of dispatch of this notice: