Old Admiralty Building Refurbishment and Fit-Out Contract, London

Old Admiralty Building Refurbishment and Fit-Out Contract, London

This contract will relate to the refurbishment and fit-out of approximately 23 000 m² of the Old Admirality Building, Whitehall, London.

United Kingdom-London: Construction work

2017/S 071-134015

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Education (‘DFE’) on behalf of itself and the Secretary of State for Education
Sanctuary Buildings, Great Smith Street
United Kingdom
Contact person: Sarah Townend
Telephone: +44 7825193869
E-mail: Sarah.Townend@education.gov.uk
NUTS code: UKI11
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: www.contractsfinder.service.gov.uk/Search
Additional information can be obtained from another address:
Richard Gear-Evans
United Kingdom
Contact person: Richard Gear-Evans
E-mail: Richard.Gear-Evans@Macegroup.com
NUTS code: UKI11
Internet address(es):Main address: www.macegroup.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Old Admiralty Building Refurbishment and Fit-Out.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This contract will relate to the refurbishment and fit-out of approximately 23 000 m² of the Old Admirality Building, Whitehall, London, UK for fit-for purpose office accommodation and associated facilities. The aim of this appointment is to deliver a modern, flexible and functional working environment for the Department of Education (‘DfE’) in order to accommodate approximately 1600 occupants. Specific aims are to upgrade the building services to introduce new mechanical ventilation and environmental controls, future proof space for government offices in the long term and integrate the Government Art Collection (‘GAC’) on the ground and lower ground floors of the building. To achieve these aims the works envisaged are the fitting-out of circa 23 000 m² of existing office accommodation from the lower ground to the third floor, with ad hoc refurbishment works at the basement level in order to accommodate plant and archiving materials.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI11

II.2.4)Description of the procurement:

This opportunity was initially posted on the OJEU (Prior Information Notice 2016-160847) and Contracts Finder website: Contracts Finder under the name ‘Old Admiralty Building CAT A & B Refurbishment’. This Standard Selection Questionnaire (‘SQ’) is available to anyone interested in bidding for this Project by contacting Richard Gear-Evans at Mace on 317675.OABMacePM@macegroup.com & CC Richard Gear-Evans@MaceGroup.com.

The Contractors should note that the Enabling Works have been procured under the SCAPE framework and that the Authority is also concurrently pursuing the option of obtaining a tender for the Works under that SCAPE framework. If that process is unsuccessful then the Authority intends to progress with this procurement exercise, to the award of contract for the Works. Should that SCAPE framework approach be successful then the Authority will have no choice but to abort this separate tender process. This twin track approach has proved necessary due to the critical nature of the programme and an impending Scape Framework expiry date of 8.5.2017, which if missed, without the Authority having commenced this procurement process, could in itself result in further unnecessary delay to the procurement and completion of the Works. The Authority is disclosing this information in the interests of full transparency and non-discrimination and pursuant to Regulation 18 of the Public Contracts Regulations 2015. Furthermore, in order to avoid unnecessary time and cost consequences to the Contractors under this procurement process, the Authority has intentionally looked to publish a lean form of SQ process and also set a timetable that will allow the Authority to notify Contractors of the outcome of the SCAPE framework exercise as soon as feasibly possible.

It is anticipated that any contract to be awarded to the successful supplier pursuant to this procurement exercise will commence on 21.11.2017 once the enabling works contract has reached Practical Completion.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This is a single stage procurement exercise to secure a supplier for the refurbishment and fit-out of 23 000 m² of office accommodation and associated facilities at the Old Admirality Building in Westminster, UK.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
Accelerated procedure

The DfE issued a PIN notice on 14.12.2016 (reference number OJ S: 2016/S 243-442716). On this basis it is justified to reduce the time period for any requests to participate to less than the minimum time period of 30 days pursuant to Regulation 29(6) of the Public Contracts Regulations 2015.

The contracting authority is conducting this procurement exercise under the competitive procedure with negotiation pursuant to Article 29 of Directive 2014/24/EU of the European Parliament and of The Council and Regulation 29 of the Public Contracts Regulations 2015. In accordance with that procedure the contracting authority reserves the right to award the contract on the basis of initial tenders only, without conducting negotiations.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 243-442716

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/05/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/05/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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