Online Distance Learning Programmes and Services

Online Distance Learning Programmes and Services

It is the University’s ambition to strengthen its position as one of the top 100 universities in the world through expansion of its online teaching.

United Kingdom-Exeter: Education and training services

2016/S 038-062102

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Exeter
Procurement Services, Northcote House, The Queen’s Drive
Contact point(s): https://in-tendhost.co.uk/universityofexeter/aspx/Home
EX4 4QJ Exeter
UNITED KINGDOM
Telephone: +44 1392661000
E-mail: d.burchill@exeter.ac.uk
Fax: +44 1392661001

Internet address(es):

General address of the contracting authority: www.exeter.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UOE/2016/001 — UOE Online Distance Learning Programmes and Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Education and training services. Educational software package. Educational software development services. Software programming and consultancy services. The University has for some years supported small scale development of on line distance learning, and more recently has begun to create course content for use in Massive Open On Line Courses (MOOCs) and to support the re-use of content across a range of purposes, such as recruitment and outreach, undergraduate on campus-learning, postgraduate learning and alumni engagement, in order to maximise the return on what, for high quality content, is a significant investment.
The University has just completed a strategic review of its postgraduate taught portfolio and introduced a new revenue development process to deliver changes that will generate improved margin on existing activities or new high margin activities. This has resulted in a number of proposals for new postgraduate and undergraduate programmes increasing the demand for flexibly delivered education of all kinds including executive education; block-taught intensive courses; blended learning and on-line provision over the next 5-10 years of service.
Coupled with the above it is the University’s ambition to strengthen its position as one of the top 100 universities in the world through expansion of its online teaching. To realise its ambition the University is expanding and transforming online operations to:
i. Launch a suite of online programmes (especially at Masters Level) to a worldwide audience by 2020.
ii. Achieve a step change in the digital capabilities of its academic staff and professional services in order to meet the fast expanding digital expectations and demand from the students it recruits.
iii. Identify a high quality commercial partner with the necessary profile and expertise in the online education sector to assist the University across its strategic online agenda.

II.1.6)Common procurement vocabulary (CPV)

80000000, 48190000, 72212190, 72200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The primary objective of this project is to deliver a number of programmes during the academic year 2016/17 and beyond. Individual templates (proposals) of work covering each online degree programme will be agreed on a case by case basis and there is no guarantee of any volume or final number of statements of work. The University has a maximum budget to achieve this goal of up to 8 000 000 GBP (Inc. VAT) over 10 years, with the expectation that the agreement will be reviewed after a period of 3 years and then extended up to a maximum of 10 years subject to set performance criteria.
Responsibility for individual elements of programme delivery will be assigned on a programme by programme basis, however the specified budget is to cover all aspects of the delivery of the project including programme research, design/development, accreditation, implementation, delivery and associated support, licences, permissions, consultancy, all expenses, training and the annual support maintenance charges throughout the contract term where it is agreed the Supplier is responsible.
Estimated value excluding VAT:
Range: between 500 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.
Minimum level(s) of standards possibly required: Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.
Minimum level(s) of standards possibly required:
Please refer to document UOE/2016/001 — ODLPS PQQ for full list of conditions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: Please refer to document UOE/2016/001 — ODLPS PQQ for full list of criteria.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOE/2016/001

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 013-018735 of 20.1.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.3.2016 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): In addition to the University of Exeter provided secured funds, it is a possibility that the Onlien Distance Learning Programmes and Services project may attract future funding from external sources originating from existing and future research grant applications. These may be from a range of funding sources including the EU, these may include but not be limited to: ERDF, RCUK, NERC, AHRC, BBSRC, ESRC, EPSRC, MRC, STFC and the Welcome Trust.

VI.3)Additional information

The primary objective of this project is to deliver a number of programmes during the academic year 2016/17 and beyond. Individual templates (proposals) of work covering each online degree programme will be agreed on a case by case basis and there is no guarantee of any volume or final number of statements of work. The University has a maximum budget to achieve this goal of up to 8 000 000 GBP (Inc. VAT) over 10 years, with the expectation that the agreement will be reviewed after a period of 3 years and then extended up to a maximum of 10 years subject to set performance criteria.
Responsibility for individual elements of programme delivery will be assigned on a programme by programme basis, however the specified budget is to cover all aspects of the delivery of the project including programme research, design/development, accreditation, implementation, delivery and associated support, licences, permissions, consultancy, all expenses, training and the annual support maintenance charges throughout the contract term where it is agreed the Supplier is responsible.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Interested parties/prospective tenderers may only express an interest in participating in this procurement opportunity by registering on the University’s e-tendering system, In-Tend at the address: https://in-tendhost.co.uk/universityofexeter/aspx/Home [the address listed at Section I.1) of this notice under heading listed for ‘Contact’ and submitting an ‘expression of interest’ against the project called ‘UOE/2016/001 Online Distance Learning Programmes and Services’ in order to be sent the pre-qualification questionnaire and all other information available to prospective tenderers at this time.

Interested parties/prospective tenderers should note that all communication including questions about this procurement to the University must be made via the In-Tend portal. No approach of any kind by any potential Tenderer/Tenderer in connection with this procurement process may be made in any other manner or to any person within, or associated with, the University of Exeter [including its representatives].The interested party/prospective tenderer/tenderer is responsible for maintaining the currency of the contact email address registered in In-Tend throughout the procurement process as this will be the method used by the University to issue tender documents and other information to participants to this procurement opportunity.
The University reserves the right to restrict changes to a consortium’s membership and a Tenderer’s proposed key sub-contractor supply chain in accordance with the requirements provided in the tender documents.
The University reserves the right to reject all or any of the tenders for the proposed contract and/or stop the procurement process or cancel the procurement at any time. The University also reserves the right not to award a contract at any time without any liability on its part.
Please note that the University reserves the right to terminate the procurement process for any reason, including but not limited to: insufficient eligible tenderers, insufficient financing available to allow the completion of the project, [if relevant] planning applications are rejected, or approved with limitations or conditions that in the University’s ultimate discretion, render the proposed project unaffordable/unviable.
Nothing in this contract notice, tender documents, contract documents, any other written, or oral communication from the University or its representatives to the prospective tenderers/tenderers shall generate any contractual obligations or intention to create a contract prior to any signature of a final written contract.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=190674432

GO Reference: GO-2016219-PRO-7782671.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Exeter
Procurement Services, Finance Services, Northcote House, The Queen’s Drive
EX4 4QJ Exeter
UNITED KINGDOM
E-mail: procurement@exeter.ac.uk
Telephone: +44 1392661000
Internet address: http://www.exeter.ac.uk/finance/procurement/
Fax: +44 1392661001

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.2.2016

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